Understanding Prepayment

This topic lists the most important transaction codes and related reports used with the prepayment component.

This section describes the configuration settings required for Prepayment in more detail.

To configure Prepayment documents, a dedicated Customizing structure is provided in the system. You can access this structure by executing transaction SPRO and navigating to: SAP Customizing Implementation Guide→SAP Utilities→Prepayment.

For detailed guidance on each Customizing activity, including prerequisites and configuration considerations, refer to the corresponding Customizing documentation available within the system.

This section describes the configuration settings related to Prepayment Documents.

To configure the prepayment document settings, execute transaction SPRO and navigate to: SAP Customizing Implementation Guide→SAP Utilities→Prepayment→Prepayment Document Settings.

This section describes the configuration settings for Account Balance Determination (ABD).

To configure the Account Balance Determination settings, execute transaction SPRO and navigate to: SAP Customizing Implementation Guide→SAP Utilities→Prepayment→Account Balance Determination Settings.

This section describes the configuration settings for Prepayment Monitoring.

To configure the Prepayment Monitoring settings, execute transaction SPRO and navigate to: SAP Customizing Implementation Guide→SAP Utilities→Prepayment→Monitoring Event Settings.

This section describes the configuration settings related to the Prepayment Document User Interface (UI).

To configure the Prepayment Document UI settings, execute transaction SPRO and navigate to: SAP Customizing Implementation Guide→SAP Utilities→Prepayment→Prepayment Document Settings→UI Settings.

his section describes the configuration settings for the Prepayment Document Viewer.

To enable the Prepayment Document Viewer, the corresponding Web Dynpro ABAP service must be activated.

Activate the following service using transaction SICF:

• Application: /PREPAY/WDA_DOC_VIEWER

After activation, the Prepayment Document Viewer will be available for use within the prepayment document UI.

This section describes the debt recovery function.

Debt recovery naturally ends if the complete original debt has been recovered, that is if the current debt = 0. The application does not foresee an option to extend debt recovery over that point in time.

However, the application supports the scenario to de-activate the currently running debt recovery scenario at any time and to determine a new original debt and to activate debt recovery for this new amount.

This section describes the clearing control function.

Depending on the debt recovery type, the application supports the following two clearing strategies:

In this case it is assumed that from every incoming payment its percentage recovery amount is directly cleared against the open debt items. For this purpose the application offers the example clearing function module

/PREPAY/FM_TFK115_DEBT_PERC

which may be integrated into the company’s clearing variant for incoming payments.

In this case it is assumed that the debt due amount is cleared at the time of invoicing. The debt due amount is calculated and the open debt items are (partially) cleared against available payments up to the calculated due amount.

For this purpose the application offers the example clearing function module

/PREPAY/FM_TFK115_DEBT_DAILY

which may be integrated into the company’s clearing variant for invoicing.

Furthermore, the example function module

/PREPAY/FM_TFK115_DEBT_PROTECT

may be used to protect further clearing of the open debt items, so that the remaining payment amount supports the prepayment balance of the customer.

This section describes the online calculation function.

The application offers the following two online calculation variants:

• The prepayment balance and all calculation figures are calculated.

• The application checks for events to be raised, raises these and eventually executes actions.

• Only the prepayment balance and all calculation figures are calculated.

• The application does not check for events to be raised (no events are raised and no actions are executed).

This section describes the navigation on the new UI.

The new SAP GUI prepayment monitoring transaction in particular supports navigation to contract account, business partner and smart document. The relevant information stored on these entities is therefore not redundantly duplicated on the prepayment document.

Examples are the dunning lock on level of contract account and special communication channels for prepayment customers which may be maintained on the business partner level.

The prepayment document is the central point of entry to collect and display all prepayment relevant data.

You use the prepayment document to gather all details regarding the energy consumption of a prepayment customer including document status, usage amount, payment amount and the actual debt recovery situation.

Every prepayment document is linked to only one contract account to which all active contracts are assigned.

The Prepayment Document area consists of the following parts:

This group box consists of the ID, status, category, type of a document, and has details about the SAP for Utilities (IS-U) master data that is related to the document as the contract account, customer and its address.

It also provides details of whom and when the document was created and last changed.

This group box contains the last payment, last usage, and last balance and their respective calculation period information.

This tab page contains the details about all contracts, point of delivery assigned, and other contract related data, such as move-in, move-out and end of billing period date.

This tab page displays the various events and actions that have taken place on the prepayment document.

You can configure an event with an action to be triggered automatically or manually.

This tab page displays the user defined events which can be triggered.

This tab page displays all debt recovery related information. Furthermore, debt recovery can be activated or deactivated, and the original debt items can be selected.

This tab page displays the result data records of scheduled run calculations and online calculations of the prepayment account of a customer.

This tab page displays the actual FI-CA items that are configured as incoming payments.

The application offers several functions enabling you to manage a prepayment document.

Depending on the discretion of an energy company and its standards, the user can decide how to handle the document of a prepayment customer under various circumstances.

• You have the necessary authorization to perform frontend functionalities.

• You have made the required settings for prepayment document in Customizing under:

  • SAP Customizing Implementation Guide

  • SAP Utilities

  • Prepayment

  • Prepayment Document Settings

The following actions can be performed by executing the relevant transactions:

You can create a new prepayment document.

Execute the transaction /PREPAY/DOC_CREATE.

You can make changes to an existing prepayment document.

Execute the transaction /PREPAY/DOC_CHANGE.

You can display an existing prepayment document.

Execute the transaction /PREPAY/DOC_DISPLAY.

You can close a prepayment document under various circumstances, as defined by the standard of an energy company.

You can reopen a closed prepayment document as long as all other prepayment documents for the same contract account are closed and the closed document is not archived.

The system allows only one active prepayment document per contract account at any point in time.

If you close a prepayment document, you can later create a new document using the same contract account details if no other prepayment document exists for the same contract account.

When you close a document, the only other option available for the document is Reopen.

You can reopen a closed or inactive prepayment document.

You can block a prepayment document. A blocked prepayment document is not considered in the ABD calculation.

You can unblock a blocked prepayment document.

You can define the status of a prepayment document.

You can change the moratorium calendar assigned.

You can change the actual overdraft amount which is permitted in case of a negative prepayment balance before a disconnection event will be triggered.

You can perform an online calculation to determine the up-to-date balance, payment, and usage results.

In addition to the online calculation, the monitoring is triggered to evaluate the data and raise configured events.

You can execute an event action assigned to a raised event.

The following actions can be executed on the debt recovery tab page:

You can choose either percentage-based or daily value-based debt recovery.

Debt recovery must be deactivated before changing the original debt items or daily value.

You can manually select open items to be treated as original debt items.

Once debt recovery is activated, the original debt items can only be displayed.

You can determine the account balance, payments, and usage of a prepayment customer.

• You have the necessary authorization to perform backend functionalities.

• You have made the required settings under:

  SAP Customizing Implementation Guide → SAP Utilities → Prepayment → Account Balance Determination Settings

You can calculate the account balance.

The application offers flexible monitoring checks and event triggering.

Each configurable threshold is defined by:

• Monitoring Group

• Monitoring Type

• Moratorium Check

• Account Balance Monitoring Class

• Threshold Value

• Assigned Event Type

• Raise an event

• Assign a status

• Assign an action to the event

Error logs are provided using the standard system application log object /PREPAY/:

This section describes all background jobs used by prepayment.

We recommend that you schedule the reports /PREPAY/RP_ABD_CALCULATE (Account Balance Determination) and /PREPAY/RP_MONI_THRESHOLD (Threshold Monitoring) as background jobs to be executed once at the end of the time slice interval.

This section lists the security-relevant authorization objects that are used by prepayment for Utilities.

https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/f5d3e1005efd4e86acf9a65abf428082/1361935160b35f72e10000000a423f68.html?locale=en-US&state=PRODUCTION&version=2025.000