Using Advanced Section Formatting

Objective

After completing this lesson, you will be able to use underlay to manipulate section layout.

Section Underlay

See the following scenario to learn more on advanced section formatting using underlay.

In a modern office, two casually dressed colleagues stand behind a glass partition collaboratively arranging yellow sticky notes into a grid while conversing—one bubble asking What is advanced section formatting? and a caption below explaining The Section Expert gives you advanced section formatting options allowing you to change the standard section behavior—with a clean monitor illustration showing a blue pie chart nearby, conveying a focused, instructional teamwork atmosphere.

When "Underlay Following Sections" property is selected for the Report Header, any objects in this section like a "watermark" or picture will be displayed in the background of the following sections.

We will cover in more details advance section formatting in this lesson.

The following screenshot shows an example of advanced formatting.

A Section Expert dialog from a report-design application shows a left pane listing report sections (Report Header is selected in blue, followed by Page Header, Group Header #1: Customer.Region - A, Details, Group Footer #1: Customer.Region - A, Page Footer, and Report Footer) and a right Common options pane where the Underlay Following Sections checkbox is checked and outlined in orange with small x2 icons nearby, and standard dialog buttons (OK, Cancel, Help) along the bottom, indicating the user has enabled the underlay layout option for the selected section.

Usually when you place an object in a section the object prints in the section where it's placed. When you use the Underlay Following Section attribute, the object underlays or is placed under the following sections. This functionality enables you to display a graph for a group next to the group’s details, display a watermark in the report’s background, or use a scanned image of a form as a guide in setting up a report to print on preprinted forms.

Screenshot of a report-preview window titled Underlay a Section on a Report.rpt (Design/Preview tabs visible) showing a dated (8/19/2025) customer-sales report with a left-side groups navigator and a central table listing regions (BC, MB, NS, ON, PQ), customer names (e.g., Crazy Wheels; Bikes for Tykes; Cycles and Sports; Biking's It Industries; Pedal Pusher Bikes Inc.; Dag City Cycle; Halifax Cycle Centre; Cycle Fever; Don't Tread On Me; Wheels 'n' Deals) with their Last Year's Sales amounts (BC subtotal 147,905.93; MB 1,276.74; NS 1,489.05; ON 12,508.80; PQ 2,850.85; Grand Total 166,031.37) and an accompanying bar chart titled Sum of Last Year's Sales / Region dominated by a tall blue BC bar and much smaller bars for the other regions, presenting a clear, analytical business-reporting view.

You place the object in a separate section then apply the underlay attribute.

When you use the Underlay option, the section can underlay multiple sections with enough space to display the data. But a section can't underlay its opposing section (Header/Footer).

A Page Header section can underlay all sections up to, but not including, the Page Footer.

A Group Header section can underlay all sections, but only up to its matching Group Footer section.

If you underlay the Group Header section and an object in the Group Header section is wider than the entire Details section, the program creates white space between the end of the Details section and the beginning of the Group Footer section.

Watch this video to see how to apply conditional formatting to sections.

Underlay a Section in a Report

In this exercise, you will use the underlay option for a section in a report.

Summary

  • The Underlay Following Sections property allows objects in the Report Header, such as watermarks or pictures, to appear in the background of subsequent sections.
  • This functionality enables the display of graphs next to group details, watermarks in the background, or scanned images as guides for reports on preprinted forms.

A section with the Underlay option can underlay multiple sections but cannot underlay its opposing section (Header/Footer), and underlaying a wider object in a Group Header may create white space between the Details section and the Group Footer section.