Posting Unplanned Goods Issues

Objective

After completing this lesson, you will be able to post unplanned GIs

Goods Issues Without Reference

The transaction you enter is determined by the movement type selected.

Withdrawals for consumption (for example, for a production order, a sales order, or a cost center) can be posted only out of unrestricted-use stock the standard system. A withdrawal for random sampling or scrapping can be booked out of unrestricted-use stock, quality inspection, and blocked stock.

Hint

You also post goods issues involving stock-reducing transactions when you return ordered goods to vendors or when the system transfers stock. You post these issues under the special return delivery and transfer posting operations, respectively.

Goods Issue for Consumption — Movement Types

Effects of a Goods Issue

The most important effects of a GI are as follows:

The system generates a material document and an accounting document.
The system indicates the reduced stock of the material.
The system books the amount of the material withdrawn from the stock account and posts it to some type of offsetting account, which depends on the relevant transaction, for example, a consumption account. The material master record provides the posted value at the time of posting.
If consumption updating has been configured for the movement type, the consumption for this material is increased by the quantity withdrawn. A distinction is made between planned and unplanned withdrawals. If the withdrawal is planned, total consumption is updated. If the withdrawal is unplanned, total and unplanned consumption are updated.
Consumption is not updated for withdrawals for scrapping and random sampling.
Hint
You can display the consumption of a material in the material master record at plant level. To do so, choose the Consumption tab page in the Additional Details screen area.
If appropriate, the system debits the specified account assignment, for example, the cost center.

If you cannot reference another document such as a production order or reservation when entering the goods issue, you must enter another goods issue without a reference and enter all the necessary data manually. Such cases are referred to as unplanned goods issues.

If you want to withdraw several materials that display as components on a BOM (BOM = bill of material), you can reference the BOM when entering the goods issue, thereby reducing the effort required for manual entry.

Sample Drawing

Random samples are usually taken as part of quality control measures. Frequently, only a small quantity of the material subjected to quality inspection (QI) is actually checked or tested. The result of this check then forms the basis of the usage decision for the entire quantity.

Nondestructive Sampling

The graphic explains the movement of stock for sampling and release in SAP, showing transitions between stock types, storage locations, and the generation of accounting documents for each transaction.

If the material can still be used after the inspection, it makes more sense to define the inspection point or laboratory as a separate storage location. The sample to be inspected can then be transferred to this storage location. Doing so, the relevant quantity of the material is still part of stock in quality inspection but is kept at a different storage location from the rest of the material, allowing you to keep track of exactly what quantities of materials are currently undergoing quality tests.

This transfer posting has no effect on the total quantity or value of the material. After a successful check or test, the material can be released directly from the checking or testing point storage location.

Caution

If inspection processing is active for a material, you perform the quality inspection of the material in the quality management (QM) system. Note that issues from inspection stock can no longer be carried out in inventory management, but only during inspection processing.

Scrapping

Functions for Entering Goods Issues Without Reference

The following functions for entering goods issues without reference to a reference document are available in SAP S/4HANA:

SAP Fiori app Post Goods Movements respectively transaction MIGO
You can use this app to enter goods withdrawals with all movement types mentioned previously. You can post these goods withdrawals with the Post Goods Movements app without reference, but also with reference to a reference document.
SAP Fiori app Manage Stock
With the Manage Stock app, you can only post goods issues for cost centers and scrapping. You can post these goods withdrawals from standard stock, supplier consignment stock, and project stock.
The procedure for the entry is the same as for the initial entry of stock balances using this app. You can post goods withdrawals for several materials at the same time by adding the items to be posted in the item list, and then post all items together.

SAP Fiori App Post Goods Movement and Transaction MIGO

To enter a goods issue without reference using the Post Goods Movement app or the MIGO transaction, proceed as follows:

Start the Post Goods Movement app (or the MIGO transaction).
Choose Goods Issue as transaction and Other as reference.
Enter the required movement type in the Default Values for the Movement Type field, for example, 201 (consumption for a cost center from a warehouse), 221 (consumption for a project from a warehouse), or 241 (consumption for an asset from a warehouse).
Hint
If you want to enter items with different movement types, you can change the default value for the movement type before entering further items. You can also change the movement type in the item itself.
Enter material number, quantity, storage location, and plant for the items to be entered.
You must also enter the account assignment data that is dependent on the movement type (such as the cost center, work breakdown structure (WBS element), or asset).
Post the document.

Post Unplanned Goods Issues

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