Posting a Goods Receipt Without Reference

If you enter a goods receipt without reference to another document, it is known as an other goods receipt. Such goods receipts belong to unplanned goods movements because no information on the material, quantity, delivery date, receiving plant, or origin is stored in the system prior to the actual posting.

Other goods receipts are depicted using various movement types. This is done for the following reasons:

• The movement type controls quantity and value updating.
• The movement type can influence the account determination for the offsetting entry to the stock posting.
• The movement type influences field selection.
• The movement type influences message determination.

You must carry out an initial entry of stock balances when implementing the SAP system in order to transfer physical warehouse stocks or book inventories from an existing system into the SAP system as book inventories. No physical material movement occurs during this process. The initial entry of stock balances can be carried out for the following three stock types:

• Unrestricted-use stock (movement type 561)
• Stock in quality inspection (movement type 563)
• Blocked stock (movement type 565)

The quantity recorded is posted to the selected stock type and increases the total valuated stock of the material.

The movement types can also be used together with all special stock indicators. This means that the initial entry of stock balances can be done for consignment stock with vendors and customers, for example, or the project and sales order stock.

The valuation of the stocks to be recorded depends on the following factors:

• The data in the material master record (valuation class, price control, and current valuation price)
• Whether you enter a value for the quantity to be recorded in the initial entry of stock balances (External Amount in Local Currency field in the item details on the Quantity tab page)

If no external amount is specified in local currency in the initial entry of stock balances, the quantity to be recorded is valuated based on the valuation price from the material master record (that is, at the moving average price (MAP) or standard price).

If an external amount is entered,  the quantity to be recorded is valuated at this amount. In this case, if the material involved is valuated at moving average price, the latter is then adjusted accordingly.

The offsetting posting to the stock posting is made to a special account for the initial entry of stock balances.

If you receive an external receipt of goods without having previously created a corresponding purchase order in the SAP system, you must enter it as an other goods receipt. The same scenario also applies to an internal receipt from production for which no production order has been previously created. The lack of preceding documents for external or internal procurement may be because the relevant application area has not been implemented.

For these goods receipts, you can also decide in which of the following stock type the goods receipt takes place:

• Unrestricted-use stock (without purchase order: movement type 501, without production order: movement type 521)
• Stock in quality inspection (without purchase order: movement type 503, without production order: movement type 523)
• Blocked stock (without purchase order: movement type 505, without production order: movement type 525)

If you receive a free-of-charge delivery from a vendor without a previously issued purchase order, you post the delivery as an Other Goods Receipt. The standard movement type for the free-of-charge delivery is 511. The Vendor and Text fields are required fields for this movement type.

• If the material is valuated at moving average price, the stock figure is updated on a quantity basis only and not on a value basis. Therefore, the total stock quantity increases but the total value of the stock remains unchanged, resulting in a reduction in the moving average price.
• If the material is valuated at the standard price, the stock figure is updated on a quantity and a value bases. The receipt is valuated based on the standard price. The offsetting posting to the stock account is made to a revenue account for price differences.

Various functions in SAP S/4HANA are available to you for entering other GRs.

• SAP Fiori app Post Goods Movements respectively transaction MIGO

• SAP Fiori app Manage Stock (Initial entry of stock balances only)

• SAP Fiori app Post Goods Receipt without Reference (without purchase order only)

SAP Fiori App Post Goods Receipt without Reference

To post a goods receipt without purchase order (movement types 501, 503, 505) you can use the Post Goods Receipt without Reference app. The app is part of the Business Role Warehouse Clerk (SAP_BR_WAREHOUSE_CLERK).

Similar to the MIGO transaction, you have to enter the material, quantity, plant, storage location, and stock type manually. However, the entry of the movement type is not explicitly required. The movement type is determined by the app and the choice of stock type. In the app, the special stocks Orders on Hand (E), Supplier Consignment (K) and Project Stock (Q) are allowed.