Posting a Goods Receipt with Reference

A goods receipt with reference is always a planned goods movement. To preplan a receipt, you need to enter certain key information pertinent to the receipt prior to the actual goods receipt posting:

• What? (Which material?)

• When? (Which delivery date?)

• How much? (What quantity?)

• From which source? (From which vendor, plant, or company?)

• To where? (Which location or stock type?)

The aim of preplanning is to facilitate and accelerate the goods receipt process and efficiently organize work in the goods receiving department, thereby avoiding bottlenecks, for example. Also, materials planning can use preplanning to monitor stocks of ordered materials and materials produced in-house and optimize stockholdings.

The documents with which you preplan a goods receipt serve as reference documents when you enter the goods movement. The preplanning of goods receipts takes place using purchase orders and production orders.

You enter goods receipts against production and purchase orders with movement type 101. For a goods receipt into the warehouse, based on the stock type, you can book the receipt into unrestricted-use stock, stock in quality inspection, or blocked stock. When you post a receipt to the warehouse, the quantity and value of the stock are increased irrespective of the stock type (except for material types without value updating).

When conditions for the acceptance of the delivery are fulfilled, you transfer the material to unrestricted-use stock, stock in quality inspection, or blocked stock. The valuation and updating of the stock data does not take place until the material is released using movement type 105. If the conditions for release are not satisfied, you can return the goods to the vendor using movement type 124.

With the valuated GR blocked stock, you can map origin acceptance of goods before the actual goods delivery. With origin acceptance (post with movement type 107), the value of the material is already posted to your own stock, even though the material has not arrived at the warehouse. The postings in Financial Accounting are similar to those of a goods receipt with movement type 101.

You can use the option of valuated GR blocked stock if you have contractually agreed with the vendor that the quality inspection and acceptance takes place at the point of origin before the goods are delivered, and that an invoice is issued immediately after acceptance. If origin acceptance has been preplanned in the purchase order, the system proposes the accepted quantity as the amount to be invoiced in invoice verification. The actual shipment of the goods takes place after acceptance. The release of the valuated GR blocked stock with movement type 109 maps the receipt of goods at your company. (For movement type 109, use the entry made for the stock type to determine whether the goods receipt is to be posted to unrestricted-use stock, stock in quality inspection, or blocked stock.)

You can preplan origin acceptance in a purchase order item (select the Origin Acceptance checkbox in the item details for the purchase order, Delivery tab page). The goods receipt for such a PO item must be posted using the valuated GR blocked stock using movement type 107.

You can also opt for a receipt using the valuated GR blocked stock when you post the goods receipt. In this case, the quantity posted with movement type 107 is not updated as a quantity to be settled.

A return delivery from the valuated GR blocked stock is not possible. If you post the origin acceptance incorrectly, you need to reverse the posting with movement type 108. If the material has been delivered after origin acceptance, and errors or defects are discovered, you need to post the release with movement type 109, and then a return delivery with movement type 122.

The valuated GR blocked stock is displayed in the following functions:

• PO history for the PO item with the PO history view Val. Blocked Stock:

  Use the Display Purchase Order – Advanced app or the Display Purchase Order transaction ME23N.

  To start the transaction ME23N, on the SAP Easy Access screen, choose Logistics→Materials Management→Inventory Management→Environment→Information→Purchase Order.

• Valuated Goods Receipt Blocked Stock:

  Use the Display Valuated GR Blocked Stock app or corresponding transaction MB5OA.

  To start the transaction MB5OA, on the SAP Easy Access screen, choose Logistics→Materials Management→Inventory Management→Environment→Stock→Valuated Goods Receipt Blocked Stock.

Various functions in SAP S/4HANA are available to you for entering goods receipts with reference.

• SAP Fiori app Post Goods Movement respectively transaction MIGO

• SAP Fiori app Post Goods Receipt for Purchasing Document

• SAP Fiori app Post Goods Receipt for Production Order

SAP Fiori App Post Goods Receipt for Production Order

You can also enter a goods receipt with reference to a production order using thePost Goods Receipt for Production Order app. This app is part of the Business Role Warehouse Clerk (SAP_BR_WAREHOUSE_CLERK), tile group Goods Receipt Processing. It is only possible to refer to one, but not to several production orders.

The handling of this app is comparable with the handling of the Post Goods Receipt for Purchasing Document app. However, a goods receipt in the GR blocked stock is not possible with production order reference.