Recognizing Project States and Process Statuses

Objective

After completing this lesson, you will be able to recognize the relationship among project states, custom process statuses, and standard SAP Ariba qualification statuses.

Project States and Custom Process Statuses

All SAP Ariba projects, including process projects, have an underlying project state. Unlike other supplier management projects where the system automatically applies display labels to project states, process projects do not automatically associate with predefined statuses. Instead, administrators must map custom process statuses to underlying project states for each process type.

Note

If administrators don't define custom process statuses, the system uses project states as statuses instead.

Custom process statuses can be tailored to the specific process type and your organization's business processes and terminology. For example, for a process type called Compliance, administrators can define statuses like Compliant for approved projects, Noncompliant for denied projects, and Partially Compliant for conditionally approved projects.

Project States and Standard SAP Ariba Qualification Statuses

For process types mapped to the qualification lifecycle stage, project states correspond to standard SAP Ariba qualification statuses. This ensures functionality in areas like sourcing events, contract workspaces, and guided buying, and enables ERP system synchronization based on qualification.

The following table describes the underlying project states for process projects, as well as their corresponding standard SAP Ariba qualification statuses:

Underlying Project State	Description	Mapped Standard SAP Ariba Qualification Status
InCreation	The project hasn't yet been created or is in the process of being created.	Qualification Not Started
Created	The project has been created.	Qualification Started
InProgress	Process projects have this status from the time questionnaire invitations are sent until the approval flows of all questionnaires are completed.	In Qualification
PendingDecision	All the approval tasks in the process's modular questionnaire projects have been completed or approved.	Pending Qualification Approval
Approved	The process project is finally approved.	Qualified
ConditionallyApproved	The process project is conditionally approved.	Not applicable
Denied	The process project is denied.	Rejected
Expired	The process project has reached its expiration date. This status only applies to projects for which the intake form includes questions that set an expiration schedule.	Expired

Summary

All SAP Ariba process projects have underlying project states that reflect their progress and status.
Administrators can map custom process statuses to project states to fit business processes and terminology.
For qualification processes, project states align with standard SAP Ariba qualification statuses for consistent system integration.
If custom process statuses are not defined, project states serve as the visible status by default.

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