Customizing Screen Headers

Objective

After completing this lesson, you will be able to change the display of an infotype by adjusting the screen header

Screen Headers

The screen header consists of the first three lines in single screens and list screens .

In the standard SAP S/4HANA system, a screen header is already assigned to each infotype. The system also contains information about whether the data for the system date or the start date of the Organizational Assignment infotype is valid. Each screen header is assigned a modifier that is dependent on the transaction class (A = Personnel Administration, B = was used for Recruitment in older system releases).

You can change the first three lines of the screen header.

In addition to infotype fields, you can also include passport photos of your employees in the Infotype Header Definition view. To do this, determine the document type in the system table (T77S0/ ADMIN PHOTO) that you want to use to create passport photographs in the visual archive.

Header Modifier

A screen header is already assigned to each infotype. In addition to the country grouping and transaction class, a header modifier is also assigned to each screen header. A header modifier defines the structure of the header.

In the Header Structure for Each Infotype view, a header is already assigned to each infotype.

The Choose data indicator is used to determine when the data is selected from the various infotypes used for creating the infotype header.

This is done in the following ways:

If you set the Choose Data indicator, the data that is valid on the start date of the infotype record which is currently being processed or displayed, is used to create infotype headers.
If you do not set the Choose Data indicator, the data that is valid for the system date is used for creating infotype headers.

Depending on the transaction class (A = Personnel Administration, B = Recruitment) and the country grouping, a header modifier is assigned to this infotype header in the Header Modification view (V_T588I).

In the Infotype Header Definition view, specify the names and positions of the field contents that are to be displayed in the header. The field type controls how the fields are formatted when used in infotype headers.

Once all table entries are created, save them. The / 1PAPAXX/HDR_mmmnnc reports are then generated, where mmm, nn, and c are – respectively – the client, the header modifier, and the transaction class.

How to Customize a Screen Header

DemoStart Demo

Your company wants a specific header on your infotype. Use project IMG to create a new screen header for an infotype.

Create a new header for your infotype. Note: This demonstration is the same as the following exercise titled Customize a Screen Header. Group nmber 00 has been used as the instructor's group.

Use the following table for the infotype assigned to your group for the exercise:

Group	Infotype Assignment	Header Number	Header Modification
00	0007	50	51

Hint

Before you start the exercise, create a record for your employee Winnie Chung (whose employee number is 540991## ) in your infotype.

On the SAP Easy Access screen, choose Human Resources→Personnel Management→Administration→HR Master Data→Maintain.

In the Personnel no . field, enter 540991## (the employee number of Winnie Chung ), and in the Infotype field, enter your infotype number. Choose the Create button. Depending on the infotype you are editing, you may also have to select a subtype.

Note the sequence of the fields in the header.

Choose Cancel (you do not have to save the infotype).

Steps

Assign a new screen header to your infotype. Assign the number ##+50 (where ## is the group number) to the screen header (so that group 01 corresponds to 51 and group 12 to 62, for example). Use the data that is valid at the start date of the infotype to build the header.
1. In the Project IMG, choose Personnel Management→Personnel Administration→Customizing User Interfaces→Change Screen Header.
2. Choose Header structure per infotype .
3. On the line for your infotype, enter the value ##+50 in the Screen header field. Check that the Choose data indicator is set. This ensures that the values that are valid on the start date of the infotype record are displayed in the header.
4. Choose Back to return to the list of infotype header activities.
Define a new header modifier as per the table for your screen header ##+50 . This header modifier should apply only to employees, that is, to Transaction Class A.
1. In the Choose Activity dialog box, select Header modification.
2. Choose New Entries .
3. Enter the following values:
  Screen Header Transaction Class Header Modification
  ##+50 A 50
  Hint
  You can use different header modifiers for each screen header for applicants and employees.
4. Save the values and return to the list of infotype header activities.

Screen Header	Transaction Class	Header Modification
##+50	A	50

Create a definition for your header with the following structure:

	Description	Field Contents	Field Text	Description	Field Contents	Field Text
Line 1	Name	Winnie Chung
Line 2	Employee Group	1	Active	Personnel Area	CABB	CAB Company
Line 3	Personnel Number	540991##

All fields of the Organizational Assignment infotype (0001) should be read. Use the DD1 or DD2 field type for the name (in other words, the short field text or the middle field text for the field), the DAT field type for the field contents, and the DTX field type for the field content text. Copy these values from the header modification 00 since this modification has similar fields, which you can add to if necessary.

You can save these entries, but do not generate the structure.

Choose the INFOTYPE HEADER DEFINITION.

The aim is to display the following entries:

Header Modification	Line	Column	IT	Field Name	Field Type
50	1	01	0001	ENAME	DD1
50	1	14	0001	ENAME	DAT
50	2	01	0001	PERSG	DD2
50	2	14	0001	PERSG	DAT
50	2	17	0001	PERSG	DTX
50	2	33	0001	WERKS	DD1
50	2	46	0001	WERKS	DAT
50	2	51	0001	WERKS	DTX
50	3	01	0001	PERNR	DD2
50	3	14	0001	PERNR	DAT

With the cursor, select suitable lines in the table for the header modification 00 .
Choose Copy .
In the Header modification field in each line to be copied, enter the header modification value 50 ).
Choose Enter and Save .
If necessary, select New Entries to add missing lines.
Save your entries.

Caution

Do not generate any headers yourself . You may destroy or damage the data of other course participants.

Try to create a new infotype for your employee (with employee number 540991## ) for today (you do not have to save the infotype) and note the changed header.
1. Now create a record of your infotype for your employee Winnie Chung whose employee number is 540991## .
2. On the SAP Easy Access screen, choose Human Resources→Personnel Management→Administration→HR Master Data→Maintain.
3. In the Personnel number field, enter 540991## (the employee number of Winnie Chung ), and in the Infotype field, enter your infotype number.
4. Choose the Create button. If necessary, specify a subtype (of your choice).
5. Your infotype should now have a new header. Choose Cancel (you do not have to save the infotype).

Result

Customize a Screen Header

ExerciseStart Exercise

Business Example

You need to create a new screen header for an infotype in your company. This header should contain the following information: personnel number, employee name, personnel area, employee group, and employee subgroup.

Your company wants a specific header on your infotype. Use project IMG to create a new screen header for an infotype.

Create a new header for your infotype.

Use the following table for the infotype assigned to your group for the exercise:

Group	Infotype Assignment	Screen Header	Header Modification
00	0007	50	30
01	0009	51	31
02	0001	52	51
03	0022	53	33
04	0015	54	52
05	0027	55	35
06	0002	56	36
07	0014	57	37
08	0008	58	38
09	0017	59	39
10	0019	60	53
11	0040	61	54
12	0041	62	55
13	0077	63	56
14	0105	64	57
15	0016	65	43
16	0050	66	46
17	0031	67	47
18	0004	68	48
19	2050	69	49
20	2051	70	58
21	2001	71	90
22	2002	72	91
23	2003	73	93
24	2004	74	95
25	2005	75	96
26	2006	76	97
27	2007	77	98
28	2010	78	99
29	2012	79	89
30	2013	80	85

Hint

Before you start the exercise, create a record for your employee with employee number 305991## in your infotype.

On the SAP Easy Access screen, choose Human Resources→Personnel Management→Administration→HR Master Data→Maintain.

In the Personnel no . field, enter 305991##, and in the Infotype field, enter your infotype number. Choose the Create button. Depending on the infotype you are editing, you may also have to select a subtype.

Note the sequence of the fields in the header!

Choose Cancel. You do not have to save the infotype.

Steps

Assign a new screen header to your infotype. Assign the number ##+50 (where ## is the group number) to the screen header (so that group 01 corresponds to 51 and group 12 to 62, for example). Use the data that is valid at the start date of the infotype to build the header.
1. In the Project IMG, choose Personnel Management→Personnel Administration→Customizing User Interfaces→Change Screen Header.
2. Choose Header structure per infotype .
3. On the line for your infotype, enter the value ##+50 in the Screen header field. Check that the Choose data indicator is set. This ensures that the values that are valid on the start date of the infotype record are displayed in the header.
4. Choose Back to return to the list of infotype header activities.
Define a new header modifier as provided in the table for your screen header ##+50 . This header modifier should apply only to employees, that is, to Transaction Class A.
1. In the Choose Activity dialog box, select Header modification.
2. Choose New Entries .
3. Enter the following values:
  Screen Header Transaction Class Header Modification
  ##+50 A As provided in the table
  Hint
  You can use different header modifiers for each screen header for applicants and employees.
4. Save the values and return to the list of infotype header activities.

Screen Header	Transaction Class	Header Modification
##+50	A	As provided in the table

Create a definition for your header with the following structure:

	Description	Field Contents	Field Text	Description	Field Contents	Field Text
Line 1	Name	Name of employee with the pers. ID 305991##
Line 2	Employee Group	1	Active	Personnel Area	CABB	CAB Company
Line 3	Personnel Number	305991##

You can save these entries, but do not generate the structure.

Choose the INFOTYPE HEADER DEFINITION.

The aim is to display the following entries:

Header Modification	Line	Column	IT	Field Name	Field Type
As provided in the table	1	01	0001	ENAME	DD1
As provided in the table	1	14	0001	ENAME	DAT
As provided in the table	2	01	0001	PERSG	DD2
As provided in the table	2	14	0001	PERSG	DAT
As provided in the table	2	17	0001	PERSG	DTX
As provided in the table	2	33	0001	WERKS	DD1
As provided in the table	2	46	0001	WERKS	DAT
As provided in the table	2	51	0001	WERKS	DTX
As provided in the table	3	01	0001	PERNR	DD2
As provided in the table	3	14	0001	PERNR	DAT

With the cursor, select suitable lines in the table for the header modification 00 .
Choose Copy .
In the Header modification field in each line to be copied, enter the header modification value provided in the table.
Choose Enter and Save .
If necessary, select New Entries to add missing lines.
Save your entries.

Create a new infotype for your employee (with employee number 305991## ) for today, you do not have to save the infotype, and note the changed header.
1. Now create a record of your infotype for your employee whose employee number is 305991##.
2. On the SAP Easy Access screen, choose Human Resources→Personnel Management→Administration→HR Master Data→Maintain.
3. In the Personnel number field, enter 305991##, and in the Infotype field, enter your infotype number.
4. Choose the Create button. If necessary, specify a subtype of your choice.
5. Your infotype should now have a new header. Choose Cancel. You do not have to save the infotype.

Go to Course