Learn how to manage changes, apply governance best practices, and generate insights with SAP LeanIX and SAP Signavio integration.
Introduction
This guide presents best practices for governance and operating models, showing how to manage changes across systems and tools effectively. It also highlights how the integration of SAP LeanIX and SAP Signavio can generate valuable insights and reports, supporting a strong governance framework across enterprise architecture and business process management.
Changes in Application Attributes
Changes to substantial application attributes, such as lifecycle updates (retirement, phase out) or ownership changes, can significantly impact ongoing business operations and processes. Therefore, establish a governance workflow to define how such changes are addressed and how stakeholders are notified. Currently, the integration does not trigger automatic notifications. Instead, each tool has its own notification system. This requires the respective product owners within each solution to initiate the necessary actions.
Attribute changes are made to the fact sheets in SAP LeanIX and then synchronized to SAP Signavio. Common examples include updating an application’s lifecycle status (such as marking it as end-of-life) or modifying ownership and responsibility roles. For certain fields, such as lifecycle status, you may need to configure custom attributes to ensure proper synchronization. To learn more, see Best Practice: Synchronizing Custom Attributes.
When an attribute is updated in SAP LeanIX, the change is synchronized to the corresponding dictionary item in SAP Signavio during the next synchronization run.
Changes are automatically reflected in process diagrams wherever the application is used.
To trace back from the dictionary item, navigate to the Used Intab to see all processes impacted by the application change.
Recommended Best Practices
Ensuring that stakeholders are aware of such changes is critical to maintain process accuracy and operational continuity.
Option 1: The fact sheet subscribers or responsible users monitor the attribute changes in SAP LeanIX.
- Responsible users such as IT, enterprise architects, or application owners can monitor changes by setting up notifications. For example, if an application’s lifecycle is set to end-of-life at the end of the year, a notification should be triggered to the responsible fact sheet subscriber. To learn more, see Fact Sheet Update Details.
- The subscriber can then identify the affected process using the relations explorer on the fact sheets and notify the process owners from SAP Signavio to take action. The associated dictionary item can also be accessed directly from SAP LeanIX using the link in the fact sheet’s side panel.
Option 2: Process owners in SAP Signavio monitor the changes.
- In this approach, process owners in SAP Signavio regularly review underlying application changes by implementing a custom workflow that analyzes process diagrams for updates and automatically notifies them of any changes.
- Process owners can access the associated fact sheet directly from SAP Signavio via the link in the dictionary item. They then coordinate with the relevant application owners or fact sheet subscribers in SAP LeanIX to address the change.
Lesson Summary:
- Establish governance workflows to manage changes to application attributes in SAP LeanIX and SAP Signavio.
- Utilize fact sheet subscribers and responsible users in SAP LeanIX to monitor and respond to attribute changes.
- Implement custom workflows in SAP Signavio to notify process owners of application changes affecting process diagrams.
- Trace impacted processes using the "Used in" tab in SAP Signavio to maintain process accuracy.
- Ensure stakeholders are aware of changes to maintain process accuracy and operational continuity.