Reviewing the What's New Information in the 2H 2024 release

AI-assisted writing is available for use in more product areas, and now also includes the Content Translation and Text Analyzer features.

The following modules are adopting AI-assisted writing for the first time in the 2H 2024 release:

• Compensation
• Rewards and Recognition
• Variable Pay
• Calibration
• Employee Central
• Platform
• Learning
• Onboarding
• Dynamic Teams (including Objectives and Key Results)
• Latest People Profile

• Talent Intelligence Hub

We've also added the following new AI-actions:

Translate: For written text, the user can select this option to choose the target language they'd like it translated to. The following capabilities are supported with this action:

• One-directional translation: Translation from en-US (US English) to all 46 languages supported in SAP SuccessFactors
• Bi-directional translation: Full translation between the following languages: English (US), German, French, Spanish, Portuguese, Chinese (Simplified), and Japanes

• Analyze Text: With this option, a safety scan is performed on each text box, prompt entry, or Generative AI output in order to detect bias, and remove discriminatory or violent language. Users can choose to accept or reject the suggested text presented for replacement.

  Text Analyzer scans for the following safety attributes:

  Inclusiveness:

  • Age Bias
  • Cultural Bias
  • Gender Bias
  • Mental Health Bias
  • Racial Bias
  • Religious Bias
  • Sexual Orientation Bias
  • Socioeconomic Bias
  • Ableist/Physical Ability Bias
• Harmful Content:
  • Insulting and Offensive Language
  • Firearms and Weapons
  • Hate Speech
  • Slang and Overly Informal Language
  • Self-Harm
  • Sexual Content
  • Toxic and Exclusionary Speech
  • Violent Speech
  • War

The table below lists the SAP SuccessFactors product areas that support AI-assisted writing as of the 2H 2024 release.

With these new enhancements, customers can access content in their native language, reinforce inclusive language, and further enhance the quality of their communication.

• You've purchased the AI units license. For more information about the AI units license, please contact your Account Executive.
• You've enabled the AI-Services Administration → Assisted Writing with Text Analyzer option in → Admin Center.

• You have the Administrator → Manage AI Capabilities → AI Services Administration permission.
• Employees have the User Permissions → AI Access → Assisted Writing permission.

In the current version of AI-assisted writing, content translation is supported. In this example for Opportunity Marketplace, the Translate action is being used to translate the assignment description into another language.

Text analysis is also supported. In this example, the Analyze Text action is being used to scan the assignment given to an employee to ensure that it is using inclusive language.

In the previous version, the AI-assisted writing tool only supported the following modules:

• 360 Reviews
• Performance Management
• Continuous Performance Management
• Goal Management
• Career Development
• Opportunity Marketplace Assignments

The Translate and Analyze Text options were also not available. The Assisted Writing with Text Analyzer option on the AI-Services Administration page was previously called Assisted Writing.

AI-Assisted Writing

The latest People Profile now comes with Full Profile, a revamped data hub that consolidates all kinds of data for an employee in one single place.

With Full Profile, you access employees' data through organized cards, each providing a snapshot of specific information. These cards are grouped into predefined categories for easy navigation, and from a card, you can also access a detailed view of each piece of information. In addition to predefined cards and categories, administrators can configure custom cards, and then organize them into custom categories. You can access Full Profile:

• By searching for someone in the global page header.

• By choosing the Full Profile icon on Profile Preview

• By choosing the Full Profile option on the Spotlight.

• By selecting the People Profile option from the main navigation menu in the global page header.

Here's a list of Full Profile predefined categories and custom cards. Expand each category to see what cards are available:

• Personal Data

  Card	Description	Prerequisites
  Personal Information	Allows you to view name information, marital status, gender, and other personal data of an employee.	For specific permissions you need to access the card, see Employee Central Effective-Dated Entities.
  Biographical Information	Allows you to view date of birth, country/region of birth, person ID external, and other biographical data of an employee.	For specific permissions you need to access the card, see Employee Data - HR Information.
  Addresses	Allows you to view detailed addresses of an employee.	For specific permissions you need to access the card, see Employee Central Effective-Dated Entities.
  Contact Information	Allows you to view phone numbers, emails, and social accounts of an employee.	For specific permissions you need to access the card, see Employee Data - HR Information.
  National ID Information	Allows you to view national IDs of an employee.	For specific permissions you need to access the card, see Employee Data - HR Information.
  Emergency Contacts	Allows you to view information of an employee's emergency contacts, including name, phone number, and relationship.	For specific permissions you need to access the card, see Employee Data - HR Information.
  Dependents	Allows you to view information of an employee's dependents, including name, relationship, date of birth.	For specific permissions you need to access the card, see Permissions for Dependents.
  Payment Information	Allows you to view information about the payment type, payment method, and bank account details.	Enable Payment Information is enabled. For specific permissions you need to access the card, see Setting Up Role-Based Permissions.
  Employee Information	Allows you to view the basic personal and job information of an employee. Note: For the full information, Employee Central customers can use other more specific cards.	This is a view-only card. The fields for display are preset in a fixed order. Adding or removing one is not supported. To view a field, users should have the View permission under User Permissions → Employee Data → Employee Profile.

• Job Data

  Card	Description	Prerequisites
  Organization Information	Allows you to view details about the company, department, division, location, and so on to which an employee is assigned.	For specific permissions you need to access the card, see Permissions for Foundation Object Types.
  Job Information	Allows you to view job title and classification, employment type and status, as well as other data.	For specific permissions you need to access the card, see Employee Central Effective-Dated Entities.
  Work Order	Allows you to view the details of a work order for a Contingent Worker, including Work Order ID, Worker Type, Work Order Owner, Vendor, and Billing Rate.	For specific permissions you need to access the card, see Role-Based Permissions for Implementing Support for Contingent Workers in Employee Central.
  Alternative Cost Distribution	Allows you to view the cost centers assigned to an employee and the respective percentage allocation for each cost center.	For more information, see Enabling Alternative Cost Distribution.
  Job Relationships	Allows you to view relationships to different managers and/or delegates.	For specific permissions you need to access the card, see Employee Central Effective-Dated Entities.
  Employment Details	Allows you to view details about the primary employment record, including the specific dates of the employment, assignment ID, and whether the user is a contingent worker. In systems where Concurrent Employment is enabled, this allows you to view details about the secondary employment, including Job Information and Employment Details, based on the employment record selected using the employment switcher. Allows you to view the time account balances as of the termination date, along with the option to pay out time account balances.	For specific permissions you need to access the card, see Employee Data - Employment Details. For more information, see the 'Implementation of Time Management in SAP SuccessFactors' guide: Basics of Time Management.
  Global Assignment Details	Allows you to view assignment details, such as type, company, as well as start and end dates.	For specific permissions you need to access the card, see Employee Data - Global Assignment Details.
  Work Permit Info	Allows you to view an employee's work permit data, including applicable country/region, document number, document type, issue date, and expiry date.	For specific permissions you need to access the card, see Employee Data - HR Information.

• Compensation

  Card	Description	Prerequisites
  Compensation Information	Allows you to view details for an employee's compensation, including recurring payments.	For specific permissions you need to access the card, see Permissions for Employee Central Compensation.
  Recurring Deductions	Allows you to view details for recurring deductions, such as pay component, amount, currency, frequency, and deduction date.	For specific permissions you need to access the card, see Permissions for Deductions.
  One-Time Payments	Allows you to view details for one-time payments, such as pay component, amount, and issue date.	For specific permissions you need to access the card, see Employee Data - HR Information.
  One-Time Deductions	Allows you to view details for one-time deductions, such as pay component, amount, currency, and deduction date.	For specific permissions you need to access the card, see Permissions for Deductions.
  Compensation Statements	Allows you to view links to the employee's Compensation Statements.	Set up, configure and provide permissions for statements as described in the SAP SuccessFactors CompensationImplementation Guide.
  Personal Combined Statements	Allows you to view links to employee's Personal Combined Statements.	Set up your statement template, generate, and provide permissions for statements as described in Viewing Total Compensation Statements.
  Variable Pay Statements	Allows you to view links to employee's Variable Pay Statements.	Set up your statement template, generate and provide permissions for statements as described in Setting Up Viewing Permissions for Variable Pay Statements From Template.
  Bonus Assignments	Allows you to view links to employee's Bonus Assignments.	Provide permissions for statements as described in Setting Up Viewing Permissions for Bonus Assignment Statements From Templates.
  Individual View	Allows you to view links to the employee's Individual View in Variable Pay.	Provide permissions for the individual view as described in Displaying Individual View for Variable Pay.

• Time Management

  Card	Description	Prerequisites
  Time Information	Allows you to view the Job Information fields related to Time Management.	Time Off is enabled. At least one of the time-management-related HRIS fields is enabled under Manage Business Configuration → jobinfo. You have the 'View Current' permission for at least one of the time-management-related fields under 'Employee Central Effective-Dated Entities'.
  Time Sheet Summary	Allows you to view a summary of time sheet data for the current time sheet period.	Time Sheet is enabled The target user has a time recording profile assigned as of the requested date where Time Recording Method is either Positive, Negative, or Overtime (no Absences Only). The 'Login User' has the following permissions for the target user: Employee Views → Time Sheet Time Management Object Permissions → Employee Time Sheet (View) Time Management Object Permissions → Employee Time Sheet Entry (View) Time Management Object Permissions → Employee Time Sheet.Allowance (View) Time Management Object Permissions → Employee Time Sheet.Time Valuation Result (View)
  Upcoming Time Off	Allows you to view an overview of upcoming absences and public holidays.	Time Off is enabled. Target user has a time profile assigned as of the current date. You have the 'View' permission under Time Management Object Permissions → Employee Time for the target user.
  Time Account Balances	Allows you to view the balances of time accounts that are bookable as of the current date. If an employee has been terminated, the details UI of the 'Employment Details' card additionally shows a list of time account balances as of the termination date.	Time Off is enabled. Target user has a time profile assigned as of the current date. You have the 'View' permission under Time Management Object Permissions → Time Account for the target user. For more information, see Time Account Balances as of Termination Date.
  Time Management Links	Allows you to navigate to other relevant screens within Time Management, for example the Time Off screen.	'Time Sheet' link: Time Sheet is enabled. The target user has a a time recording profile that is assigned as of the selected date. The 'Login User' has the following permissions for the target user: Employee Views → Time Sheet Time Management Object Permissions → Employee Time Sheet (View) Time Management Object Permissions → Employee Time Sheet Entry (View) Time Management Object Permissions → Employee Time Sheet.Allowance (View) Time Management Object Permissions → Employee Time Sheet.Time Valuation Result (View) 'Administer Time' link: Time Off is enabled. The target user has a time profile that is assigned as of the selected date. The 'Login User' has the Manage Time → Access Workbench permission for the target user 'Time Off' link: Time Off is enabled. The target user has a time profile that is assigned as of the selected date. The 'Login User' user is the same as the target user. The 'Login User' has the Employee Views → Time Off permission for themselves. 'My Calendar' link: Time Off is enabled. The target user has a time profile that is assigned as of the selected date. The 'Login User' user is the same as the target user. The 'Login User' has the Time Management User Permissions → Access My Calendar UI in Self Service permission 'Payout Leave' link: Time Off is enabled. Time Off for Leave of Absence is not enabled. The target user has a time profile that is assigned as of the selected date. The 'Login User' has the Time Management User Permissions → Create Payouts in Self-Service permission for the target user. 'Purchase Leave' link: Time Off is enabled. Time Off for Leave of Absence is not enabled. The target user has a time profile that is assigned as of the selected date. The 'Login User' has the Time Management User Permissions → Create Purchases in Self-Service permission for the target user. 'Time Forms' link: Time Off is enabled. Document Generation is enabled. The target user has a time profile that is assigned as of the selected date. The 'Login User' has the Time Management User Permissions → Generate Time Forms permission for the target user.

• Performance and Goals

  Card	Description	Prerequisites
  Performance Goals	Allows you to view up to four goal plans and navigate between them using the arrows. Within each goal plan, the top four goals (sorted by creation date in descending order) are displayed. Note: The card title is dynamic and currently displays the goal plan names.	The latest Goal Management is enabled. You have the User Permissions → Goals → Goal Plan Access permission. You have the read permission for these goal fields: name, due, and state.
  Performance History	Allows you to view an employee's performance history based on Performance Management and 360 Reviews forms, which contains overall ratings on performance, potential, competencies, and goals, and also average ratings on individual goals.	Performance Management or 360 Reviews is enabled. You have the User Permissions → Performance → View Overall Ratings from Forms and 'View Goal Ratings from Forms' permissions.
  Trend Information	Allows you to view an employee's overall performance, potential, competency, or goal ratings from various sources. It also allows to view custom ratings for the employee.	The background rating elements are defined as needed in the Succession Data Model. You have the User Permissions → Employee Data → Background → 'View' or 'Edit' permission for the background rating elements. You have the User Permissions → Performance → View Overall Ratings from Forms permission.
  Calibration History	Allows you to view an employee's calibration history, such as ratings, comments, and start and end dates. Note: The fields 'Discussed?' and 'Facilitator' are not supported in Calibration History. Reordering fields is not supported.	You have the User Permissions → Calibration → View Calibration History permission. You have enabled 'Used in People Profile' for a calibration template at Admin Center → Manage Calibration Templates. You have selected ratings to display in calibration history in the 'Calibration History Block' section in the 'Advanced' tab of a calibration template at Admin Center → Manage Calibration Templates.

• Succession

  Card	Description	Prerequisites
  Nominations	Allows you to view the positions or role-person combinations that an employee has been nominated to, depending on the nomination method you're using.	Succession Management is enabled. You must have the User Permissions → Succession Planners → Succession Planning Permission permission, if you meet either of the following conditions: 'Filter Current Nominations portlet data by Succession Planning permissions' is selected in 'Admin Center → Nominations Setup'. You want to view pending nominations.
  Talent Pool Nominations	Allows you to view the talent pools that an employee has been nominated to.	Succession Management is enabled. MDF Talent Pools are enabled. You have the User Permissions → Miscellaneous Permissions Talent Pool → View Current permission. You have the User Permissions → Succession Planners → View Talent Pool Nominations permission.
  (For position-based nomination methods only) Successors to <position name>	Allows you to view the successors to the position of an employee. If the employee holds more than one position, multiple cards are displayed. Note that you can view up to 20 cards of this type.	Succession Management is enabled. The legacy or MDF position-based nomination method is used. You have the 'User → Permissions → Succession Planners → Succession Management and Matrix Report Permissions' permission.
  (For the role-person nomination method only) Successors	Allows you to view the successors to the role of an employee.	Succession Management is enabled. The role-person nomination method is used. You have the 'User → Permissions → Succession Planners → Succession Management and Matrix Report Permissions' permission.
  Role-Associated Talent Pools	Allows you to view the talent pools associated with the role of an employee.	Succession Management is enabled. MDF Talent Pools are enabled. You have the 'User → Permissions → Miscellaneous Permissions → Talent Pool → View Current' permission.

• Learning and Development

  Card	Description	Prerequisites
  Development Goals	Allows you to view up to four goal plans and navigate between them using the arrows. Within each goal plan, the top four goals (sorted by creation date in descending order) are displayed. Note: The card title is dynamic and currently displays the goal plan names.	The latest Goal Management is enabled. You have the 'User → Permissions → Goals → Goal Plan Access' permission. You have the read permission for these goal fields: name, due, and state.

• Custom Cards

  Card	Description	Prerequisites
  Cards that display custom background information	Allows you to view a custom background element in a card, for example, education or work experience.	For more information, see Creating and Adding a Custom Background Information Card to a Custom Category.
  Cards that display custom MDF information	Allows you to view the employee profiles by extending the profile using the custom MDF objects in SAP SuccessFactors.	For more information, see Creating and Adding a Custom MDF Information Card to a Custom Category.

A guided tour, enabled by SAP Companion, is available to help users navigate through the Full Profile.

Full Profile is redesigned to provide simple navigation and an intuitive data display, catering to users' real needs. This new design also aims to streamline data management for all roles, including employees, managers, and administrators.

By default, Full Profile of the latest People Profile experience is not enabled. Instead, the Profile Preview and Spotlight are used together with the legacy People Profile. As an administrator, you can enable Full Profile by selecting the setting Admin Center → Company System and Logo Settings → Enable Full Profile for the latest People Profile. Full Profile must be used in conjunction with Profile Preview and Spotlight.

After you enable Full Profile, the system will migrate the legacy People Profile configurations to the latest People Profile. A new admin tool is available to configure the latest People Profile experience. For more information, refer to the Related Information section.

For more information about the latest Full Profile experience in mobile apps, refer to the Related Information section.

For more information about enhancements specific to Employee Central on the latest People Profile, refer to the Related Information section.

To access the latest People Profile, you have the following permissions:

• 'User Permissions → General User Permission → User Search' permission for a specified target population
• 'User Permissions → General User Permission → Live Profile Access' permission

To access inactive employees' profile, you have the 'Administrator Permissions → Manage Hires → Include Inactive Employees in the search' permission.

For other required permissions to access the Full Profile cards, see the prerequisites listed in the "Full Profile Cards" table.

How It Looks Now

Full Profile in the latest People Profile organizes an employee's data into cards, each providing at-a-glance information. These cards are grouped into predefined categories, such as Personal Data, Job Data, and Compensation, displayed in the left pane for easy navigation. Cards provide access to their details UI, where a comprehensive view of information is presented.

How It Looked Before

The legacy People Profile was a one-pager that organizes an employee's data into blocks.

People ProfileNew Admin Tool for the Latest People ProfileEnhancements to Employee Central on the Latest People ProfileTime Management in the Latest People ProfileEnabling the Latest People ProfileSAP Companion in SAP SuccessFactors

We've introduced many enhancements to Employee Central when the latest People Profile is enabled.

Not all enhancements are included, as many less-visible enhancements are made as a result of the redesign of People Profile. The following enhancements we've made to Employee Central entities are of particular note.

These improvements aim to elevate your overall experience with Employee Central on the latest People Profile.

Full Profile of the latest People Profile is enabled.

General Enhancements:

Here are some general enhancements to Employee Central on the latest People Profile:

We have also tailored improvements to specific Employee Central entities:

Employee Central in the Latest People Profile

The latest People Profile introduces an improved way to access pending approvals and future changes.

In the latest People Profile, users with required permissions can view pending approvals and future changes from both the card and the details UI of an entity. They can then select a listed request or future change to process or edit. In the legacy People Profile, these approvals and changes are displayed on the entity’s block UI.

As of 2H 2024, the following entities on the latest People Profile are supported: Personal Information, Global Information, National ID Information, Addresses, Work Permit Information, Dependents, Job Information, Job Relationships, Compensation Information (including Recurring and Non-Recurring Pay Components), and Employment Information.

Accessing requests is a routine task for both employees and managers. This redesign simplifies the process, elevating productivity and the overall user experience.

You have the User Permissions → Employee Data → Transactions Pending Approval permission. You also have permission to view specific entities listed below "Transactions Pending Approval".

How It Looked Before

With the legacy People Profile, pending approvals and future changes are only accessed from the block UI of an entity.

Workflows in SAP SuccessFactors Employee Central

The new Add Assignment permission setting for contingent workers is now required.

If you don't enable this new permission setting, then the Add Assignment option won't appear under the Take Action dropdown menu in People Profile. If you have previously enabled concurrent employment for contingent workers, you will now need to grant the new permission setting to users who have permission to insert a new work order.

This enhancement ensures that the action to create concurrent employment for contingent workers will be restricted to only the authorized users with the right permissions.

You have the User Permissions → Employee Data → HR Actions → Add Assignment.

How It Looks Now

In the current version, you can use the new permission setting to enable view and edit setting for Add Assignment.

Role-Based Permissions for Implementing Support for Contingent Workers in Employee CentralAdding a New Assignment

We have introduced universal support for some of the Centralized services entities. These entities are no longer governed by the configuration option.

The following table lists all the previously delivered universal items in addition to the current release items marked as 2H 2024 in the Release column.

For more information about the overall release strategy for Centralized services, review the Employee Central Innovation Alert in the SAP SuccessFactors Customer Community.

Employee Central using Centralized services targets consistency regarding system behavior, validations, functionalities across UIs, imports, and APIs. With this enhancement, you have access to the supported Centralized services entities by default.

In the current version, the Centralized services entities are made available by default.

In the previous releases, the listed Centralized services were available by enabling them in the Admin Center.

Centralized Services in Employee CentralCentralized Services for Employee Data Imports

Now, after DRTM Master Data Purge, you can no longer import data for an inactive user that has been purged.

We've added a validation message to inform you that a data import isn't possible since the user has been purged.

This is applicable to these HRIS entities:

• Biographical Information

• Person Relationships

• Personal Information

• Global Information

• Termination Details

• Job History

• Compensation Information

• Phone Information

• Email Information

• National ID Information

• Address Information

• Emergency Contacts

• Personal Documents Information

• Pay Component Recurring

• Pay Component Non Recurring

• Job Relationships

If you need to import data for a purged user, you need to reactivate the user using Basic Import.

We've made this change to prevent unwanted data imports for purged users.

Employee Data Import Process

When importing employee address data, you can now enter the value &&NO_OVERWRITE&& for standard fields to keep their existing values.

Previously, &&NO_OVERWRITE&& was only supported for custom fields (those with identifiers starting with the prefix "custom"). With this enhancement, it can also be used with standard fields under the 'homeAddress' element to retain existing values.

This feature provides a more consistent experience when importing address data, ensuring customers' key information remains intact.

To import address data, you must have the User Permissions → Employee Central Import Entities → Address Information permission.

Address Imports

The new 'Pending Workflows' page has been enhanced and now officially replaces the legacy 'Pending Requests' page.

Recent enhancements include the following:

• 'New tab'

  The 'Requests Reassigned to Others' tab represents a new category of requests: those that have been delegated or escalated by the current user to others and are still pending approval. This feature will also be included in the latest version of SAP SuccessFactors Mobile, available on the 2H 2024 Production release. Note that in the Web application, depending on your display resolution, you may need to access certain tabs from the 'More' dropdown list.

• 'Link to My Workflow Requests' page

  A new link, 'Access requests awaiting my approval', enables users to quickly navigate to 'My Workflow Requests', where they can view and process requests awaiting their approval.

• 'Navigation to more useful pages'

  Now, choosing a workflow on the 'Requests for Information' tab takes users either to the 'People Profile' or 'Manage Positions' page. These pages offer the full context needed to understand the data change being approved.

With the universal availability of the new 'Pending Workflows' page, the 'Previous Version' switch, once used to revert to the old 'Pending Requests' UI, has been removed.

These enhancements optimize users' experience when it comes to accessing, prioritizing, and responding to pending requests, which are essential aspects of their everyday work.

You have the 'User Permissions → Employee Views' permission. You also have permission to view the 'Pending Requests' item.

Accessing the new workflow category is also supported in the latest mobile app.

Using the Pending Workflows Page

With the new 'Rule Execution View' in the 'Diagnostic Tool', you can now understand transaction details of records and rules that are excluded as well as rules that are executed for HRIS elements using Centralized services. Rule execution details are available for 'onSave' rules only. For workflow transactions, you can now see the timestamp and the email address directly in the search results.

The new view addresses these use cases:

• Why wasn't a rule executed despite being configured in Manage Business Configuration?

• Why was a record not considered for rule execution?

• Why were changes not saved after a rule was executed?

• Which rule modified the fields?

• Which rule displayed a message?

• Which rule initiated a workflow process?

• Which rule derived an event reason?

• Provide a chronological list of rule executions with timestamps.

• Identify the list of fields that were changed by a rule.

• Identify the rules that did not alter any field data or attributes after rule execution.

The 'Rule Execution View' comprises three sections:

• 'Excluded Records': Records that aren't processed or filtered out based on eligibility checks.

• 'Excluded Rules': Rules that aren't executed or filtered out based on rule contexts.

• 'Executed Rules': 'onSave' rules that are executed after ineligible records and rules are filtered out.

You can search for a rule or changed fields across the three sections in the 'Rule Execution View'. In addition, you can also navigate to this view from the 'Snapshot View'.

For workflow transactions, we've enhanced the search results by displaying 'Action Performed On' for each workflow action and the 'Email Address' in 'Email Information'.

We've added the 'Rule Execution View' to provide additional insights on rule execution details for transactions on Centralized services and enhanced the search results for workflow transactions for a better user experience.

New Rule Execution View

In the current version, the new 'Rule Execution View' provides details on excluded records and rules as well as rules that are executed for transactions on Centralized services.

Snapshot View with Navigation to Rule Execution View

In the current version, you can also navigate to the 'Rule Execution View' from the 'Snapshot View'.

New Actions for Workflow Transactions

In the current version, 'Action Performed On' and 'Email Address' in 'Email Information' are available for workflow transactions.

Search Results for Workflow Transactions Without Action Performed On and Email Address

In the previous version, 'Action Performed On' and 'Email Address' in 'Email Information' weren't available for workflow transactions.

Diagnostic Tool with Snapshot View

In the previous version, the 'Snapshot View' provided a snapshot after all the rules were executed and didn't provide rule execution details of processed entities and rules.

Rule Execution View

We've introduced new validations and general enhancements to improve the consistency in Business Configuration and Foundation Objects.

We added these validations in Business Configuration to increase the consistency and quality of the configuration.

Characteristics of Foundation ObjectsValidations in Business Configuration UI

Forward propagation now considers parent-child associations and validates field values when changes are made to future records of HRIS entities (parent and child as a group).

By default, changes made to an effective-dated entity (Foundation or Generic Object) were also made to its future records. Changes were made independently to parent and child fields of future records. Parent-child associations were not considered and future values were not validated for any associations. A manual update or a data import that resulted in a field value change stopped the forward propagation.

Forward propagation now considers associated child objects and makes changes to future records as a association-group change. Also, future field values are validated for respective parent-child associations before propagation.

We've made forward propagation more intelligent and inclusive to reduce data inconsistencies for associated data that wasn't forward propagated as expected.

In the current version, forward propagation takes into account parent-child associations and propagates changes forward when a parent field value matches its original and future value even if its child field values don't match.

In this example, there are two records with the same value for the parent (Building) with Office being the associated child entity. Consider that the child (Office) value is manually changed and hence doesn't match the original value.

In the previous version, since forward propagation was done independently, it stopped for a future child value that did not match the original value even when the parent value was forward propagated.

This resulted in data inaccuracy after forward propagation.

Forward Propagation in Job InformationForward Propagation in Employee Central Compensation Information

The 'Pending Requests' page in Employee Central Workflows will reach the End of Development on May 17, 2024 and be deleted on May 16, 2025.

Future dates are subject to change.

Starting from the 1H 2024 release, users have a new page, 'Pending Workflows', to access requests that require their attention. Compared to the legacy 'Pending Requests' page, the new page offers a visually appealing interface and more efficient organization of information. We strongly recommend that customers transition to and make the most of the new user interface.

Support for pay scale picklists of the Job Information fields 'Pay Scale Type' and 'Pay Scale Area' will reach End of Maintenance on November 17, 2023 and will be Deleted on November 20, 2026.

Future dates are subject to change.

Since standard MDF objects exist for 'Pay Scale Type' and 'Pay Scale Area', we recommend that you migrate from the pay scale picklists of the Job Information fields for Pay Scale Type and Pay Scale Area to MDF which helps to avoid double data maintenance. You can also benefit from MDF-based features such as extensibility, ease of data maintenance by HR Admins, reporting capabilities, workflows, rules, role-based permissions, and so on.

A self-service job 'Admin Center → Scheduled Job Manager → Initialize migration of picklist fields payscale area and type to mdf objects' is available for this migration.

For more information about migrating the values of the pay scale picklist fields to MDF, refer to:

• SAP Knowledge Base Article
• Managing Scheduled Jobs in Admin Center
• Migrating Pay Scale Type and Pay Scale Area Fields

The legacy People Profile will reach End of Maintenance on November 15, 2025 and will be Deleted on November 15, 2025.

Future dates are subject to change.

We've redesigned the People Profile experience, which features a public view of profile, along with more intuitive user interactions. The latest experience is enabled by default and is generally available starting from the 1H 2024 release. We encourage you to review the Additional Resources section and begin planning to adopt the latest experience for your organization.

Visit the SAP SuccessFactors Customer Community New People Profile Experience First Half 2024 for all the latest updates and discussions.

Review the documentation about the latest People Profile experience: Latest People Profile

General Display Name is now automatically enabled for all customers.

If you've already enabled General Display Name, you can ignore this information. Your system won't change and you don't need to act. This information, instead, is for customers who haven't enabled the feature.

To tell if you've enabled General Display Name, go to 'Admin Center → Company System and Logo Settings' and then look at 'Enable adoption of General Display Name'. If this option is selected, then you've enabled the feature. If it is not selected, then you haven't.

If you haven't enabled General Display Name, you must know what happens after it's automatically enabled:

• For Employee Central customers who have configured a name format for general display in a specific legal entity, the format is automatically used across the SAP SuccessFactors HCM suite within the legal entity. If you've chosen a name format for People Profile, it’s shared among the legal entities where you didn't specify a name format for general display.
• For non-Employee Central customers and Employee Central customers who haven't configured any name format either for general display in a legal entity or for People Profile, the system populates the field value with full name in the default language. If one has no full name, the value 'Unknown' is populated.

As part of the migration plan, we will run the 'Migrate General Display Name' job to enable General Display Name in both preview and production systems. After the job completes, the feature is enabled and an employee's general display name is generated according to the name format configuration. You can check the job status under 'Admin Center → Scheduled Job Manager'. For a detailed migration schedule, including the planned dates for the 'Migrate General Display Name' job, refer to the community blog General Display Name Opt out in Second Half of 202....

We made the feature automatically enabled to encourage all customers to experience the consistency and flexibility General Display Name provides to employee names.

After the migration job completes in your instance, review the employee name in the format configured for General Display Name. You can adjust the name format to best suit your needs. Refer to Configuring General Display Name for details.

Consider testing with 'Enable adoption of General Display Name' selected.

• If you test with 'Enable adoption of General Display Name' selected, and you are ready to adopt, then you have nothing to do. Even if you aren't opted into General Display Names in production, it is automatically enabled when we run the 'Migrate General Display Name' job.

• If you test with 'Enable adoption of General Display Name' selected, but you are not ready to adopt it, then wait for the migration job to run and then go to 'Admin Center → Company System and Logo Settings' in your production system and deselect the option. You can check the status of the 'Migrate General Display Name' job in 'Admin Center → Scheduled Job Manager'.

Configuring General Display NameImportant Notes About General Display Name Adoption

We are delivering additional enhancements to various application-specific rule scenarios and rule functions for various modules in the SAP SuccessFactors HCM suite. We've also made some changes to existing rule functionality.

The new rule scenarios are available in 'Admin Center → Configure Business Rules → + (Create New Rule) → Rule Category'.

Supported Business Rules for Employee Central Quick Actions for PositionsRule Scenarios Available in Position ManagementCreating a Business Rule for an Off Cycle Event BatchIs User in a GroupIs User in Permission GroupRule Scenarios for Employee Central CoreCross-Entity RulesMaximum

You can define more Quick Actions for Employee Central Quick Actions for Position using templates for commonly used actions.

The new Quick Actions are:

• Change "To Be Hired" Status of Position: This use case addresses the need to adapt the 'to be hired' status of the position if the position is not going to be restaffed as initially planned or if the position is restaffed earlier than originally planned.

• Change Working Time for Position: This use case address change the full-time equivalent (FTE) of the position and the assigned planned working time. So, for example, in cases where a full time position is changed to a part-time position or the other way around.

• Deactivate Position: This use case allows the user to deactivate the position if there are, for example, changes in budget plans and the position is not to be restaffed any time soon.

• Reclassify Position: This use case allows managers to adapt the position if there is a need to change the job classification of a position along with a change in pay for the position.

The templates simplify the manager experience by providing guidance and hiding complexity, since the amount of fields displayed are reduced to meet the use-case-specific needs.

To configure each template for a use case, you have the 'Administrator Permissions → Manage Business Configuration → Employee Central Quick Action Template' permission.

You have the 'User Permissions → Employee Central Quick Actions' permission for each template. Permissions must be granted to the target user group for each template created.

Configuring an Employee Central Quick Action TemplateUse Cases for Employee Central Quick Actions for Positions

Decide if and how the system synchronizes the matrix relationships and job relationships of your employees in the event of vacant matrix positions.

Use the new setting, 'Synchronize Job Relationships for Vacant Matrix Positions', to synchronize job relationships in case of vacant matrix positions.

The synchronization can be set to the following settings:

• No

  When the setting is set to 'No', the options for transferring job relationships are shown on the 'Termination' and 'Internal Hires' pages.

• Delimit Job Relationships

  When this setting is set, the options for transferring job relationships are no longer shown on the 'Termination' and 'Internal Hire' pages. This setting checks if there is another incumbent available for a given matrix position, for example, if the job relationship manager's employment is terminated.

  If there is another incumbent available, this user is assigned as the new job relationship manager.

  If there is no other incumbent is available for this matrix position, then the given job relationship type is delimited (this means that the system sets an end date for the job relationship that is equal to the termination date.)

• To Incumbent on Next Higher-Level Position

  When this setting is set, the options for transferring job relationships are no longer shown on the 'Termination' and 'Internal Hire' pages. This setting checks if there is another incumbent available for a given matrix position, for example, if the job relationship manager's employment is terminated.

  If there is another incumbent available, this incumbent is assigned as the new job relationship manager.

  If there is no other incumbent available for this matrix position, the search selects the incumbent of the next available position based on the position hierarchy of the incumbent whose employment is terminated.. This incumbent is assigned as the new job relationship manager.

For more information on system behavior in different scenarios, please refer to the topic in the 'Related Information' section.

We added these settings to provide the flexibility to customers to decide whether the reassignment of a job relationship should be updated automatically or manually by users, for example, when an employment is terminated.

You have enabled the setting in 'Position Management Settings → "Matrix Synchronization" tab → Synchronize Job Relationships for Vacant Matrix Positions'.

Synchronize Job Relationships for Vacant Matrix Positions

Previously Position Management customers needed to have picklists for Matrix Relationships and Job Relationships where the entries were required to be kept in sync. It is now possible for customers to have only 1 picklist with entries to be used for both Matrix Relationships and Job Relationships.

New customers to both Employee Central and Position Management can create 1 picklist that can contain entries for both Matrix Relationships and Job Relationships. Existing Employee Central customers newly implementing Position Management who have already defined a picklist for Job Relationships can reuse the same picklist for their Matrix Relationships.

We've added this feature to the implementation effort for customers.

You have implemented the Picklist Center. For more information, refer to Picklists in SAP SuccessFactors guide.

Configuring the Synchronization Between Matrix Relationships and Job Relationships

We made a few enhancements related to the My Team Positions page to improve the manager experience.

We have made these changes to ensure data consistency between the My Team Position page and the position org chart. This helps users to have a clear overview about the staffing status of the corresponding position.

My Team Positions PageAdding a Single Custom Paraphrase

You can now use a deep link (/sf/orgchart?type=entity) to access the Company Structure Overview (CSO) page.

Supported parameters are:

• objectType
• evaluationPath
• instance

When you select an object in the CSO, the URL is automatically updated. You can bookmark or share this URL. Here's an example of using a deep link:

https://<app-server-domain>/sf/orgchart?type=entity&bplte_company=ExampleCompany&objectType=Department&evaluationPath=13198002&instance=123956

This enhancement improves usability by providing an easier and quicker way to access the Company Structure Overview page.

Deep Links in Employee Central

To support tracking lifelong changes to your national ID information, we have added the validity fields, 'Valid From' and 'Valid To' for each National ID records in National ID Information.

This feature is available only if you join the Early Adopter Care Program. When it's enabled, you can configure these fields in BCUI and apply the National ID with Validity Period feature for your business scenario.

• New validity fields 'Valid From' and 'Valid To' in National ID Information

• New fields 'record-id', 'valid-from', and 'valid-to' to the 'nationalIdCard HRIS' element in Business Configuration UI (BCUI)

• A new 'Allowlist Configuration Details for National ID with Validity Period' MDF object in 'Manage Data' : Use the object to configure the multi-record relationship for the specified country/region. You can define how multiple National ID records are validated, for example, multiple records under one card type or sequential records across card types. If no allowlist configuration is done for a specific national ID card type, multiple records related to this card type will not be allowed.

• Validation checks in case of one or multiple National ID records in National ID Information and 'Import Employee Data' (purge type 'Full Purge' and 'Incremental Upload') page.

We made the enhancement so that users can have multiple National ID records of different validity periods on card type and country/region level.

To use the National ID with Validity Period feature, contact SAP Support to enable the feature and configure those new HRIS fields in BCUI.

The HRIS fields are configurable in Business Configuration UI only if you join the 'New Early Adopter Care Program for National ID with Validity Period'. For more information, please visit the SAP Community and search for "New Early Adopter Care Program for National ID with Validity Period".

You have the following role-based permissions:

• 'Administrator Permissions → Metadata Framework → Manage Data'.

• View and edit permission under 'User Permissions → Employee Data → HR Information → Record ID'.

• View and edit permission under 'User Permissions → Miscellaneous Permissions → Allowlist Configuration for National ID with Validity Period'.

• View and edit permission under 'User Permissions → Miscellaneous Permissions → Allowlist Configuration Details for National ID with Validity Period'.

Implementing National ID with Validity Period