Maintaining Additional Payroll Data for Employee Events

Objective

After completing this lesson, you will be able to complete payroll tasks based on an event, such as hiring or promotion.

The Use of Payroll Unified Configuration

The End-To-End Payroll Process.

The end-to-end payroll process is a simple, integrated, and transparent approach to help payroll administrators efficiently navigate Employee Central. There are several events during the employee life cycle, such as hiring, promotion, transfer, and termination, that require the creation or change of the payroll-relevant data. There is specific payroll-related data that is not stored in Employee Central but is stored in infotypes within the Employee Central Payroll system.

Infotypes

Infotypes must be maintained before payroll can run successfully. Each country/region has a different set of infotypes that you must keep for the successful payroll run.

The Payroll Tasks quick card

A screenshot shows that Payroll Tasks is selected on the Quick Actions cards screen.

A screenshot of the Complete Payroll Tasks screen shows information for a new hire.

The standard system is configured to generate these as tasks for payroll administrators. To increase efficiency, these tasks are displayed on a quick card called Payroll Tasks on the home page. The payroll administrator can navigate to this quick card on the homepage and select the relevant employee to complete the mandatory infotypes. Based on the configuration, all relevant infotypes will be available to the payroll administrator for completing the tasks.

Note

The standard system is set in a way that all payroll task objects with an Open or In Process status are displayed on the quick card. If there are no open payroll tasks, the Complete Payroll Tasks quick card isn’t displayed on the home page.

However, you can access the page at any time. To do so, go to the admin center and search for Complete Payroll Tasks. You can sort the list of employees based on Effective Date, Employment Name, and Task Type in ascending or descending order by using the sorting arrow. When you click through each employee, you can view the following information: Manager, Initiated By Event, Task Description, Status, and Effective from.

Previously, it was not possible to save filter selections on the Complete Payroll Tasks page. You had to choose the required filters each time you accessed the page. With the 2H 2025 update, the system saves your filter selections. This change reduces the time and effort needed for your tasks.

This feature utilizes the variant management functionality, which allows you to save your filter selections within the My Views dialog box on the Complete Payroll Tasks page. You can also edit, rename, and delete the saved filter selections if required.

Complete Tasks Based on a Hire

Emily Clark is an administrator for Employee Central Payroll. To complete payroll tasks for a new hire, she accesses Employee Central. Emily wants to add all payroll-related information to newly hired employees, which is mandatory for payroll process execution.

Note

This exercise is based on a scenario which is common for the USA. The infotypes that are configured here are required, or at least, they are useful.

Completing Tasks Based on a Hire