Configuring Flextime Bandwidth

Objectives

After completing this lesson, you will be able to:

Define flextime bandwidth.
Create time type groups for flextime bandwidth.
Define time valuations for flextime bandwidth.

Flextime

Next let's look at how to handle flextime.

Flextime allows employees to choose when they start and finish work, as long as they work for a certain number of hours each week. Also, this flexibility allows employees to record long working days, early start times, and late end times. You can prevent employees from recording such extreme working times by implementing flextime bandwidth. Flextime bandwidth defines the earliest start time and latest end time that employees can record to prevent employees from recording extreme working times. Working time recorded outside the flextime bandwidth isn’t taken into account.

Flextime allows employees to begin and end work not on a fixed daily start and end time by offering added flexibility. The tracking of the hours worked can be done against a working time account to ensure that an employee meets the contractual hours. You can set up alerts to time administrators and managers to be notified if an employee records time outside of the flextime bandwidth, and it's possible to allow for them to confirm the working time as normal hours or as overtime. Also, you can schedule automated periodic processing of flextime accounts (working time accounts) at the end of each flextime cycle. The balances on such time accounts cannot grow indefinitely, so the balances can be capped so that no more than the average contractual weekly hours are transferred to the next flextime cycle.

Before you can define flextime bandwidth, you need to define scheduled working time in the work schedule. Scheduled working time defines the typical start and end time of a working day and is used as a calculation basis for things such as weekly hours and overtime. You also define flextime bandwidth in the work schedule. To define that the time recorded outside the flextime bandwidth isn’t taken into account, you create time type groups and time valuations for flextime bandwidth. If necessary, you can also permit employees to record time outside their flextime bandwidth.

Displaying work schedule details, including day models and time segments.

The flextime bandwidth defines the boundary within which an employee’s attendance times can be recorded. Planned working time is still needed to define hours for absence deduction and when employees need to work in a day either based on the employee’s contract or shift. Planned working time is still mandatory when you use a flextime bandwidth.

Note

It's possible to record partial day absences that are outside the employee's planned hours, but are still within the flextime bandwidth defined in the employee's work schedule. This feature provides employees the flexibility to request certain partial day absences during non-core working hours, such as before or after work. These absences could include appointments for vaccination, physiotherapy, routine medical tests, ophthalmologist visits, and other preventive measures.

Flextime Bandwidth

To prevent flextime employees from recording extreme working times, flextime bandwidth defines the earliest possible start time and latest possible end time that a flextime employee can record.

Define Flextime Bandwidth in a Work Schedule
Create a Time Type Group for Flextime Bandwidth
Set Up Time Valuations for Flextime Bandwidth
Permission for Time Recording Outside the Flextime Bandwidth

Define Flextime Bandwidth in a Work Schedule

To specify the earliest and latest times employees are allowed to record working time, define flextime bandwidth in a work schedule.

The prerequisites include:

You’ve defined scheduled working time in a work schedule
You’ve set the time recording variant of the work schedule to Clock Times

Specify the earliest start and latest end times employees are allowed to record working time by using the following process:

Steps

Navigate to Manage Data.
Open a day in a work schedule day model.
Choose Time Recording Variant as Clock Times.
Go to a segment and set Category to Flextime Bandwidth.
Enter the start time and end time of the flextime bandwidth.
Save your changes.

Create a Time Type Group for Flextime Bandwidth

Create a time type group for flextime bandwidth, so that the flextime bandwidth you define in the work schedule can be processed by the time valuation.

Follow the steps to create a time type group for flextime bandwidth:

Steps

Navigate to Manage Data.
Create a time type group with a unique external name and external code.
Select the time category Flextime Bandwidth.

Time Valuations for Flextime Bandwidth

The flextime bandwidth can be used in time valuation to detect if attendance times are recorded inside or outside of the bandwidth.

Time Valuation screen for deducting flextime, detailing deduction and input groups with options like message flags and factors.

The purpose of flextime is to define the time span where an employee is allowed to work. Any working time recorded inside the flextime bandwidth is regarded as normal paid working time. If an employee works earlier or later than the predefined hours of the flextime bandwidth, then this time isn't regarded as normal working time. The time recorded outside of the flextime bandwidth isn't counted as productive or paid time. You need to use the valuation type Deduct Group from Input Groups to achieve this circumstance. In the time valuation that you create, you separate the time inside and outside of the flextime bandwidth so that only time inside the flextime bandwidth is recorded as paid time for the employee. In a later lesson, we will learn how to allow for employees who need under special circumstances to record time outside of their flextime bandwidth.

Setting up the time valuation allows you to define what happens when employees record time outside their flextime bandwidth.

The prerequisites include:

You’ve defined flextime bandwidth in the work schedule.
You’ve created a time type group for recording working time.
You’ve created a time type group for flextime bandwidth.
You’ve created a time type group for working time taken into account.
You’ve created a time type group for working time not taken into account.

Set Up Time Valuations for Flextime Bandwidth

Follow the steps to define what happens when employees record time outside their flextime bandwidth:

Steps

Navigate to Manage Data.
Create a time valuation and enter a unique external name and external code.
Set Valuation Type to Deduct Group from Input Groups.
In the Input Time Type Groups field, enter the time type group for recorded working time.
Assign the time type group for flextime bandwidth as the deduction group.
Specify the time type group for working time taken into account as the time type group below.
Specify the time type group for working time not taken into account as the time type group above.
Specify what happens if an employee records time outside the flextime bandwidth. Use one of the following options:
- To prevent employees from recording times outside the flextime bandwidth, create an error message on the time type group above.
- To warn employees that time outside the flextime bandwidth isn’t taken into account, create a time valuation alert on the time type group above.
Save your new time type valuation and assign it to the time recording profiles of the employees who use this valuation type.

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