Setting Up Time Sheet

For Time and Attendance Management, only the three following combinations of activation settings are supported:

• Activate Time Off (Time Off for Leave of Absence Only & Time Sheet are inactive.)

• Activate Time Off and Time Sheet (Time Off for Leave of Absence Only is inactive.)

• Activate Time Off and Time Off for Leave of Absence Only (Time Sheet is inactive.)

It is not possible to activate Time Off for Leave of Absence Only and Time Sheet together. Time Sheet is only activated with Time Off.

You must enable the following fields if you want them to appear in Job Information, under Time Information, of all employees by using the Payroll Time Sheet:

• Time Recording Profile

• Time Recording Variant

• Time Recording Admissibility

• Default Overtime Compensation Variant

To enable these fields, go to Manage Business Configuration→jobInfo.

In the HRIS Fields section, select Yes in the Enabled field for each field you want to appear in the employee's Job Information.

You need to assign a permission within the Time Management User Permissions group, so that employees can record their time in the Payroll Time Sheet.

Usually, assigning the permissions attached to the Employee Self Service role is enough. Proceed as follows:

1. Go to the Admin Center and choose Manage Permission Roles.

2. Open the Employee Self Service role.

3. Select the Permissions button.

4. Select Time Management User Permissions and then select the Access Time Sheet check box.

   

5. Open the Manager role and repeat these steps to assign the time sheet maintenance view permission to all employees with this role.

6. Open the HR Role and repeat these steps to assign the time sheet maintenance view permission to all employees with this role.

By assigning the time sheet maintenance view permission to managers and HR administrators, you effectively enable time recording on-behalf for these two roles. These permissions grant authorized managers and HR administrators the ability to take the same actions in the time sheet as the target employees in each respective role. The named manager can perform time recording on behalf of this employee and the time sheet is automatically approved after this on-behalf time recording.

If you want employees, managers, or HR users assigned to the Employee Self Service, Manager, and HR Role roles to view or maintain permissions for the Time Recording Profile, Time Recording Variant, Time Recording Admissibility, and Default Overtime Compensation Variant fields, within the Time Information section under Job Information, then you must grant the proper Role Based Permissions to these three roles separately.

The steps are:

1. Go to the Admin Center and choose Manage Permission Roles.

2. Open the Employee Self Service role (Use HR Role for HRs and the Manager role for managers.)

3. Select the Permissions button.

4. In the User Permissions section, choose Employee Central Effective Dated Entities.

5. Select the first two check boxes for viewing (and select all four boxes for maintaining) of the Time Recording Profile, Time Recording Variant, Time Recording Admissibility, and Default Overtime Compensation Variant entries.

6. Select Done to save your changes.

You need to add the necessary permissions for administrators to be able to access the time tracking objects. The relevant permissions in Time Management Object Permissions and Miscellaneous Permissions must be granted.

The steps are:

1. Go to the Admin Center and choose Manage Permission Roles.
2. Open the Administrator role or other relevant permission role.
3. Select the Permissions button.
4. In the User Permissions section, choose Time Management Object Permissions.
5. Select all permissions for the relevant time tracking objects you want to grant the administrator access to, except for Field Level Overrides.
6. Repeat from Step 4, but navigate to the User Permissions section, and choose Miscellaneous Permissions. Grant the relevant permissions, except Field Level Overrides.
7. Click Done to save your changes.

There's a separate permission for the Time Valuation Trace and you need to grant this permission to the Manager role or HR Admin role.

1. Go to the Admin Center and choose Manage Permission Roles.

2. Select the relevant role in the Permission Role List and select Permission.

3. In the User Permissions section, choose Manage Time.

4. In the resulting screen, select the View Time Valuation Trace check box.

5. Select Done to save your changes.

With Single Record Approval, individual time recordings within the time sheet can trigger a workflow that needs to be approved before the time sheet as a whole can be submitted. On submission of the time sheet, a workflow for the complete time sheet can be triggered as well as the single record approvals, depending on the configuration.

It is also possible to configure single record approval for time sheets with flexible approval periods.

Additionally, we can now set up time valuations for single record approval that ensure that only approved single records are processed by the time valuation, to ensure that only approved single records are considered for payroll processing, a mechanism is introduced to filter out unapproved single records.

Users can filter out unapproved single records in time valuations, ensuring only approved records are processed.

Time Sheet Approval Center provides a single comprehensive overview for managers to view important contextual information and perform mass approval of their employees' time sheet requests, in an easy and efficient manner. The information on the Time Sheet Approval Center page includes details of the submitted and non-submitted time sheets, time sheet key facts, missing time punches, absences, related approvals, alerts, and amendments.

By using the Time Sheet Approval Center page, a manager or an approver can perform the following actions:

• Approve all the time sheets submitted by their employees with a single operation, by using the Approve All button.
• Select multiple time sheets and send them for approval with a single operation.
• Take a decision to approve or decline a single time sheet.
• View the status of the time sheets.
• Use the in-line approval functions to review pending requests related to time off, time event corrections, or single attendance record approvals.
• When an employee is blocked from submitting the time sheet due to a pending single attendance record approval request, action can be taken directly from this page to approve the request and unblock the employee.
• Navigate to the Time Sheet user interface or Time Workbench of the employee to get further information.
• Review alerts or amendments that are associated with time sheets. Take the necessary action by navigating to either the Time Sheet or the Time Admin Workbench.
• Review the configured Time Sheet Key Facts, which can include details like Time Type Group, Allowance Type, Unpaired Time Event, Time Off in Lieu Account balance, and Working Time Account balance. Use these Time Sheet Key Facts to create a Time Sheet Key Fact Configuration and vice versa.

The Time Sheet Approval Center also includes basic filters for Employee, Status, and Time Period, support for daily time containers, and a role-based action menu.

In the current scenario, managers have to go through each time sheet manually for every direct report and verify multiple details before approving the time sheet. However, all of these details are not available on a single page. Time Sheet Approval Center provides a holistic view of all the time sheets along with key details in a single place allowing the manager or approver to approve the time sheets confidently in an efficient manner.

First, define a workflow for the approval of time sheets. To do this step, go to the Admin Center and choose Manage Organization, Pay and Job Structures. In the Create New: field, select Workflow.

Define a new workflow by using the settings as in the preceding figure.

To configure the Employee Time Sheet object, go to Configure Object Definitions, call up the Employee Time Sheet object definition and changing it, as illustrated in the preceding figure.

Then, you must set up a business rule to enable the time sheet to retrieve the workflow configuration from the corresponding time recording profile. To do so, go to the Configure Business Rules and create a rule as shown in the preceding figure.

Now, you are ready to assign your newly created business rule to the Employee Time Sheet object definition. To do this step, go to the Configure Object Definitions, choose the Employee Time Sheet object definition, and then select Take Action→Make Correction. Assign the business rule in the saveRules field and save your changes.

Finally, you assign the time sheet approval workflow to the relevant time recording profile.

The preceding figure is an example of a time recording profile for an employee with the workflow configuration assigned.