The standard system supplies several personnel calculation schemas (or schemas for short), which have different requirements for time data to be evaluated, and which follow different evaluation strategies.
The Implementation Guide (IMG) contains two chapters that describe the two most important standard schemas. They also give a detailed explanation of how you can modify the schemas to suit your own company's requirements:
Time evaluation with clock times (standard schema TM00)
Time evaluation without clock times (standard schema TM04)
The rules that govern the valuation of time data are not hard-coded. This means that you have a variety of options for modifying time evaluation to suit your own requirements.
The boxes highlighted in color indicate the areas of time evaluation that you can customize.
The processing steps of time evaluation are grouped together in the schemas. The schema determines how time evaluation processes the steps and in which sequence. The system reads values from various Customizing tables during processing.
To start time evaluation, specify in the selection screen for RPTIME00 the schema you want to use to evaluate times.
Time data processing by the payroll driver has the same processing structure as within time evaluation.
The time evaluation driver evaluates employees' time data on a daily basis.
The individual processing steps that are defined in a schema are called functions. They are carried out in a particular sequence, which is determined by the arrangement of the functions in the schema.
Functions have precisely defined attributes. Some functions are used to carry out necessary, and therefore standardized, processing steps of time evaluation (for example, selecting time wage types).
Functions can carry out a variety of tasks, for example:
Set a switch for time evaluation
Carry out processing
Trigger processing
Some functions allow you to describe the individual processing steps more precisely, by accessing personnel calculation rules. In them, a sequence of elementary processing steps is carried out. The processing steps are triggered by operations. You can use the operations to:
Query whether the employee was at work
Query the day type of the day being evaluated
Form time balances
Functions and operations can query values that you have set in time evaluation views.
You can use the PDSY transaction (HR Documentation Maintenance) to access the documentation of all schemas, functions, personnel calculation rules, and operations. If necessary, you can create the documentation for specific clients.
To obtain a list of these objects, enter the appropriate documentation class, and use the possible entries help for the Object name field. You can also display the list in a modeless dialog box to keep a list of all operations while you are creating personnel calculation rules, for example.
Documentation classes relevant to Time Management:
SCHE: Personnel calculation schemas
CYCL: Personnel calculation rules
FUNT: Time Management functions
OPET: Time Management operations
549B: Features
PRCL: Processing classes
SKON: Symbolic constants
When you maintain schemas and personnel calculation rules, context-sensitive HR documentation is displayed when you access the field help (F1).
You can use the schema editor (Transaction PE01) to display and maintain personnel calculation schemas.
You can determine characteristics of a schema in attributes. You can choose to permit only the person responsible to change the attributes and the schema.
The program class indicates where the schema is used (C = Payroll; T = Time Management).
The country grouping specifies whether the schema can be used in the country-specific versions of the payroll driver. There are no country versions of RPTIME00. The country grouping is therefore always assigned the value "*".
To access the tree structure for the schema to display the individual processing blocks, choose Utilities→Structural graphics. You cannot edit the schema in the structural graphic.
Menu: Human Resources→Time Management→Administration→Tools→Maintain Schema.
You can use the schema editor to display, change, and create schemas.
You can use the standard help function (F1 Help) in the schema editor to access documentation according to context (by positioning the cursor on a function, personnel calculation rule, and so on) as follows:
F1 help from the command line: Documentation for all permitted commands
F1 help from a line number: Documentation for all permitted line commands
You can use the personnel calculation rule editor (Transaction PE02) to display and maintain personnel calculation rules.
You edit personnel calculation rules according to the employee subgroup grouping for personnel calculation rules and the wage type or time type.
You can determine characteristics of a personnel calculation rule in attributes. You can choose to permit only the person responsible to change the attributes and the personnel calculation rule.
The program class determines where the personnel calculation rule is used (C = Payroll; T = Time Management).
The country grouping specifies whether the personnel calculation rule can be used in the country-specific versions of the payroll driver. There are no country versions of RPTIME00. The country grouping is therefore always assigned the value "*".
You can choose between two user interfaces to edit personnel calculation rules:
If you choose Utilities→Structural graphics, the personnel calculation rule is displayed in a tree structure. If you choose Utilities→Table display, you can edit the personnel calculation rules in a table view.
Menu: Human Resources→Time Management→Administration→Tools→Maintain Personnel Calculation Rules.
You can use the rule editor to display, enter, and change personnel calculation rules.
The variable key is used to build a decision tree. The decision tree enables you to perform processing differently according to organizational aspects, for example. It is only used for decision operations.
For each personnel calculation rule, the length of the variable key must not exceed 8 characters, inclusive of the spaces necessary between the keys.
If the length of the variable key is insufficient, you can use the PCY operation to branch to another personnel calculation rule. After this rule is processed, processing returns to the original personnel calculation rule, and the continues with the next operation in the line.
You can also use the GCY operation to branch to another personnel calculation rule. After this rule is processed, processing does not return to the original personnel calculation rule.
You can access context-sensitive documentation on the operations by using the F1 help.
To display a key of the colors used to identify different objects in the tree display, choose Utilities→Color legend.
You can use time evaluation to manage time accounts such as:
Overtime
Planned times
Flextime balances
Time accounts can be
Accumulated and deducted
Used for employees' information
Used to create statistics
Managing a time account is similar to running a bank account. Bank accounts and time accounts have the following features in common:
They are person-related
They are time-related
They are credited and debited
They show a certain value (credit) at a certain point in time
RPTIME00 maintains time accounts according to defined processing steps. The value of the respective time account is updated on every day that is processed in time evaluation.
A time type is a technical name for a duration, and assigns it a concrete meaning. Time types that are related in a business administration context can be cumulated during time evaluation to form balances.
You can use the Time Types view (V_T555A) to determine which time types filled during time evaluation are stored as evaluation results. The following control options are available:
Transfer to total for day: Save in table ZES
Transfer to total for month: Cumulate in table SALDO
Transfer previous month/year: The value of the time type is passed on at the start of a new period or year.
Time type start of new period/year: At the start of a new period or year, the value of the time type is stored under the new time type specified.
Storing for time accounts: You can use report RPTDOW00 (Time Accounts) to evaluate the balances.
Up to 10 balances can be downloaded to the time recording system.
For more information, see the Implementation Guide for Personnel Time Management and choose Time Evaluation→Time Evaluation Settings→Define Time Types..
Time types perform many tasks during time evaluation. Important balances that are formed by calculations, transfers, or grouping of time types are collected into time types and made available for storage in cluster B2.
The complex processing structure of the time evaluation driver, schema processing, and evaluation customizing allow you to set up most of your requirements for time evaluation. If the options available in the standard system are not sufficient, you can also create your own functions and operations.
Menu: Human Resources→Time Management→Administration→Tools→Functions/Operations