You can set up part-time working provisions in two different ways. You can either create your own work schedule rules for your part-time employees or modify the work schedule rules that exist for your full-time employees.
Separate Work Schedule Rules
To create a separate work schedule rule for part-time employees, follow the same procedure as you did for creating work schedule rules for your full-time employees. A work schedule rule for your part-time staff can be used for all employees who are to work according to this rule.
To create separate work schedules, you perform the following steps:
- Set up elements, such as daily work schedules, period work schedules, and work schedule rules, and so on, in Customizing
- Generate a work schedule from the elements
- Assign the work schedules to part-time employees in the Planned Working Time infotype (0007)
Part-Time Work Schedules
If your company employs part-time employees in addition to full-time employees, you can create separate work schedule rules for your part-time employees.
The following table lists the work schedule rule that needs to be created for each type of working option:
| Part-Time Working Option | Work Schedule Rule |
|---|---|
| Fewer working hours every day | You need to define the shortened working time in the daily work schedule by specifying fewer planned working hours, for example 4 instead of 8. |
| Fewer days in a week, but the same daily work schedules as full-time employees | You can group the daily work schedules into an applicable period work schedule. For example, you can make it a 3-day working week instead of 5. |
| Fewer working hours each day and fewer days each week | You need to define the shortened working time in the daily work schedule and group the daily work schedules into an applicable period work schedule. |
Modification of an Existing Work Schedule
To specify a part-time rule based on a full-time work schedule rule, you need to modify the average working hours in the existing daily work schedule in the Planned Working Time infotype (0007). This has to be done for each applicable employee.
Modifying the existing work schedule involves setting the employment percentage, the working hours per day, week, month, or year, to a lower value. You can use the function for creating daily work schedules dynamically to specify variable working times for part-time employees in your enterprise.
Modification of Infotype 0007
To specify a part-time rule based on a full-time work schedule rule, you must change the average working hours of the full-time work schedule rule in the Planned Working Time infotype (0007) for each employee individually. This can be done in one of the fields in the Working time section of the Planned Working Time infotype.
The fields that you can overwrite are Employment percent,Daily working hours, Weekly working hours,Monthly working hours, and Annual working hours. If you overwrite one field, the other fields are automatically adjusted. As soon as the employment percentage is less than 100%, the Part-time employee field is activated. In addition, the personal work schedule for the employee is modified accordingly to reflect the part-time working hours.
Note
Part-time work can also be specified in the Planned Working Time infotype (0007) using the Dynamic daily work schedule function. In this way, you can overwrite specific fields of the daily work schedule for part-time employees according to the specifications in the Planned Working Time infotype (0007).
Leave Modification
If quota entitlements, such as leave, need to be reduced for part-time employees, you need to create the required reduction rules with the necessary conditions in Customizing.
You can modify the leave entitlement according to the employment percentage for your part-time employees in the Planned Working Time infotype (0007). Alternatively, you can modify the capacity utilization level in the Basic Pay infotype (0008) or the Weekly workdays field in the Planned Working Time infotype 0007.