The following master data infotypes must be maintained if you work with time evaluation:
Organizational Assignment (0001)
Personal Data (0002)
Planned Working Time (0007)
The following master data infotypes are optional:
Basic Pay (0008)
Date Specifications (0041)
Employees' leave entitlement is managed in the Absence Quotas infotype (2006).
The Time Recording Information infotype (0050) is mandatory if you:
Use a time recording system
Use time variables from the infotype in time evaluation.
The Planned Working Time infotype (0007) defines employees' planned working time.
The work schedule rule describes the relationship to the work schedule. In turn, working times and breaks are defined in the work schedule.
The Time Management status in the Planned Working Time infotype (0007) has a fundamental significance for time evaluation: It determines whether and how an employee is processed in time evaluation.
Possible values:
Time Management status:
0 = No time evaluation
The employee's time data is not processed by time evaluation. The time wage types are formed by Payroll.
1 = Evaluation of actual times
All of the employee's times are recorded.
2 = PDC time evaluation
All of the employee's times are recorded.
7 = Time evaluation without Payroll integration
Time evaluation is run to administrate special time accounts, for example, to accrue absence quotas. When time data is processed in Payroll, the employee is treated as if he or she had the Time Management status 0. The time wage types are formed by Payroll.
9 = Evaluation of planned times
Only deviations to the employee's work schedule are recorded.
Employees’ planned working time is described in a work schedule. The work schedule is created from a period work schedule and a public holiday calendar, for individual months.
The period work schedule is made up of a fixed sequence of daily work schedules that repeats in a specific pattern. The work schedule takes account of the public holiday calendar.
The work schedule is used as the basis for valuating time data.
Examples:
The work schedule shows how many hours salaried employees have to work to be entitled to a full salary. Hours over and above this can be flagged as overtime in time evaluation, according to individual specifications.
If you only record deviations to the work schedule, the planned working time is used as the basis for time evaluation.
There are two factors that determine whether an employee has to work on a certain day:
Non-calendar-dependent
The daily work schedule assigned to the employee on the day being evaluated determines whether the employee has to work on that day. Days that are assigned a daily work schedule with zero planned working hours are classified as days off.
Calendar-dependent
Days with more than zero planned hours can also be days off (for example, public holidays). This is determined by the day type.
For more information, see the Implementation Guide for Personnel Time Management and choose:
Work Schedules→Define Public Holiday Classes
Work Schedules→Day Types→Define Selection Rules
You can use the Substitutions infotype (2003) to overwrite the planned specifications in an employee's personal work schedule. The personal work schedule specifies the working times of individual employees. Planned specifications are not overwritten for a position substitution and a time substitution in another position.
For more information about the time management infotypes, see the SAP Library and choose: Human Resources→Personnel Time Management→Time Data Recording and Administration→Time Management Infotypes.
You can use the HRSIF feature to determine whether time data can be recorded without clock times, or whether clock times are generated on the basis of the employee's personal work schedule for attendances or absences lasting less than one day.
For more information, see the Implementation Guide for Personnel Time Management and choose Time Data Recording and Administration→Permit Att./Absences to be Recorded Without Clock Times.