Managing Dangerous Goods

Objectives

After completing this lesson, you will be able to:

  • Discuss the Dangerous Goods Management Process

How to Assess Dangerous and Non-Dangerous Goods

Introduction: Dangerous Goods

When a product is intended to be transported compliance purposes have to be assigned to the product. These compliance purposes specify the dangerous goods regulations that are relevant for the transport of the product.

If the product is a dangerous good, is has to be classified according to the applicable dangerous goods regulations.

It has to be also determined whether the transport of this product is allowed in a certain country/region by the certain mode of transport.

Scenario I: Task 1: Create Product Master for dangerous goods

In this first task, Jasmine, our Masterdata Specialist creates three compliance relevant products. They will be used as dangerous goods.

Scenario I: Task 2: Manage Basic Compliance data for a dangerous good

Product Stewardship Specialist Otto wants to assign materials and related packaged products to an unpackaged product.

Scenario I: Task 3: Classify unpackaged products for a dangerous good

The Product Stewardship Specialist Otto classifies an unpackaged product according to the assigned regulations and allows the transport for all the regulations.

Scenario I: Task 4: Classify Packaged Products for a dangerous good

The Dangerous Goods Specialist - Product Compliance Kylie classifies a packaged product according to the assigned regulations and allows the transport for all the regulations.

Scenario II: Task 1: Create product master data for non dangerous goods

In this first task, Jasmine, our Masterdata Specialist creates three material master. They will be used as non dangerous goods.

Scenario II: Task 2: Manage Basic Compliance data for non dangerous goods

In this task Product Stewardship Specialist Otto wants to assign materials and related packaged products to an unpackaged product.

Scenario II: Task 3: Classify unpackaged products as non dangerous goods

Otto wants to classify the products as NON dangerous goods.

Scenario II: Task 4: Classify packaged products

Dangerous Goods Specialist​ Kylie wants to classify now the packaged products. At the end all regulations are released.

Now you should have an impression of "how to assess (non-) dangerous goods for a product".

Classify a Product as a Dangerous Good (3FC)

When a product is intended to be transported, the product steward specialist assigns compliance purposes to the product. These compliance purposes specify the dangerous goods regulations that are relevant for the transport of the product. You, as a dangerous goods specialist, are responsible to assess the product. If the product is a dangerous good, you classify it according to the applicable dangerous goods regulations and determine whether the transport of this product is allowed in a certain country/region by the certain mode of transport. During the classification process, the system generates the dangerous goods description with rules that are specified in each dangerous goods regulation. This describe can be printed on documents, such as sales order confirmations and delivery notes.

Steps

  1. Log on to the SAP S/4HANA Public Cloud training system with your user credentials and assign the relevant business roles to your user.

    Assign:

    Role IDDescription
    BR_PRODMASTER_SPECIALISTMaster Data Specialist - Product Data
    BR_PRODSTWRD_SPLST_PCLProduct Stewardship Specialist - Product Compliance
    BR_DG_SPLST_PCLDangerous Goods Specialist - Product Compliance
    1. Log on to the SAP S/4HANA Cloud training system with your user credentials.

    2. Navigate to the Maintain Business Users application.

    3. Scroll through the list of users to locate your business user.

    4. Select your business user.

    5. Choose Add and search for the required business roles.

    6. Add the roles to your user.

    7. Select the checkbox beside the business roles and apply them. Repeat it for every mentioned role.

    8. Choose OK to close the dialog box.

      Result

      You now see the business roles assigned.
    9. Choose Save.

    10. Refresh your screen.

Task 1: Prerequisite: Create Materials

Note
To complete this exercise, you must have the Master Data Specialist - Product Data (BR_PRODMASTER_SPECIALIST) business role assigned to your user.

Steps

  1. Create the following material master data. Use the app Manage Product Master Data.

    • Copy material SGPCDG01 to create a new material SGPCDG01-### with the description Semi Finished Good DG01–###.

    • Copy material FGPCDG01 to create a new material FGPCDG01-### with the description Finished Good DG 5l–###.

    • Copy material FGPCDG02 to create a new material FGPCDG02-### with the description Finished Good DG 40l–###.

    Note
    Use always only plant 1010 and 1010 for distribution chains.
    1. Open Manage Product Master Data app.

    2. In the Product field, enter the material that you want to copy, for example, SGPCDG01 and choose Go.

    3. In the search results, select the checkbox beside the product you searched for.

    4. Choose Copy.

    5. On the Select Organizational Data to Copy dialog box, the preselected organizational level data from the master record that you have chosen to copy from is displayed.

    6. Choose OK.

    7. In the Create Master Data Record window:

      • Enter the new material number in the Product Number field, for example, SGPCDG01-###.

      • Enter the given description in the Description field, for example, Semi Finished Good DG01–###.

    8. Choose OK.

    9. Choose Check.

    10. In the Check for Potential Duplicates window, choose Close.

    11. Choose Create to save the new product master.

    12. Choose Back to return to the Manage Product Master Data screen.

    13. Repeat sub-steps d to n to create materials FGPCDG01-### and FGPCDG02-### with the given descriptions.

Task 2: Link Material and Packaged Products with Unpackaged Product and Set Compliance Purpose

As a Product Stewardship Specialist - Product Compliance, in this task you assign materials and related packaged products to an unpackaged product. You also assign a compliance purpose that reflects transportation in countries where the packaged product will be transported.

Note
To complete this exercise, you must have the Product Stewardship Specialist - Product Compliance (BR_PRODSTWRD_SPLST_PCL) business role assigned to your user.

Steps

  1. Assign the material SGPCDG01-### to the new created unpackaged product UPDG10-###. Use the app Manage Basic Compliance Data - Unpackaged Products.

    1. Open the app Manage Basic Compliance Data - Unpackaged Products.

    2. Select the entry "Create".

    3. Enter Unpackaged Product UPDG10-### in the internal name field.

    4. Enter Product Categorization-Mixture

    5. Deselect "Safety Data Sheet Required".

    6. Save it.

    7. Detail screen opens.

    8. Choose Edit.

    9. In the Assigned Products section, in the Related Products in Product Master subsection, enter SGPCDG01-###.

    10. Choose Save.

      Note

      As soon as the assignment of the unpackaged product Unpackaged Product UPDG10-### to material SGPCDG01-### is saved, the unpackaged product Unpackaged Product UPDG10-### is represented by the material name Semi Finished Good DG01-### instead of the internal name Unpackaged Product UPDG10-###.

  2. Assign the materials FGPCDG01-### and FGPCDG02-### as related packaged products to the unpackaged product UPDG10-###.

    1. In the Assigned Products section in the Compliance View for Related Packaged Products subsection, choose Create.

    2. In the product box, enter FGPCDG01-### in the Product field and choose Save. The material is assigned as related packaged product.

    3. Repeat sub-steps a and b to assign FGPCDG02-### as a related packaged product.

  3. Add Assigned Applications "Industrial Chemical'.

    1. Inside the area "Assigned Application" click on Add and select: Industrial Chemical.

  4. Assign the following compliance purposes to the unpackaged product.

    Compliance Purpose Description
    Transport in Europe
    Transport in Middle East, Africa, Asia
    Transport in North America
    Transport in South America
    1. Choose Edit.

    2. In the Applications, Uses, Markets and Purposes section in the Assigned Compliance Purposes subsection, choose Add.

    3. In the Assign Compliance Purposes dialog box, enter Transport in Europe in the search field and choose OK.

      Result

      The selected compliance purposes are added to the Assigned Compliance Purposes list.
    4. Repeat sub-steps b and c to similarly assign the other compliance purposes.

    5. Choose Save.

Task 3: Classify Unpackaged Product as Dangerous Goods

As a Dangerous Goods Specialist - Product Compliance, in this task you will classify unpackaged products that need to be classified according to the dangerous goods regulations.

Note
To complete this exercise, you must have the Dangerous Goods Specialist - Product Compliance (BR_DG_SPLST_PCL) business role assigned to your user.

Steps

  1. Classify the unpackaged product UPDG10-### as dangerous goods for the regulation ADR 2023. Use the app My Unpackaged Dangerous Goods with the following details:

    • Classified As: Dangerous Goods

    • UN Number: 1230

    1. Open My Unpackaged Dangerous Goods app.

    2. Enter product SGPCDG01-### in the search field.

    3. Choose the line for the product SGPCDG01-### from the search result, to display its details.

    4. In the Basic Classification section, choose the line for the regulation ADR 2023 (under In Progress). This displays the classification details.

    5. Choose Edit.

    6. In the Classification section, select the following data:

      • Classified As: Select Dangerous Goods from the dropdown list

      • UN Number: Enter UN 1230

    7. In the Transport Permission section, select Allowed from the dropdown list.

    8. Choose Save.

    9. Release it.

    10. Choose Back.

  2. The classification for the regulation ADR is also valid for all other regulations assigned to the unpackaged product. Apply the classification of ADR to all the other regulations.

    1. In the Regulations section, select the checkbox in front of the regulation ADR (under Released).

    2. Choose Apply Classification to Other Regulations.

    3. In the Apply Classification to Other Regulations window, select the checkbox in front of all other regulations (under In Progress) and choose Apply Classification.

    4. In the Basic Classification section, select all checkboxes in front of the regulations in progress, but the UNRTDG regulation and choose Release.

    5. In the confirmation window, choose Save Drafts and Release.

Task 4: Classify Packaged Dangerous Good with all Modes of Transport Allowed

In this task, as a Dangerous Goods Specialist - Product Compliance, you classify packaged products that need to be classified according to the dangerous goods regulations.

Note

To complete this exercise, you must have the Dangerous Goods Specialist - Product Compliance (BR_DG_SPLST_PCL) business role assigned to your user.

Steps

  1. Update the packaging details for FGPCDG01-###. Use the app My Packaged Dangerous Goods with the following information:

    • Description of Dangerous Goods Package field: Drum, aluminium, non-removable head (1B1)

    • Quantity of Dangerous Goods package field: 5 L

    1. Open My Packaged Dangerous Goods app.

    2. Enter product FGPCDG01-### in the search field.

    3. Choose the line for the product FGPCDG01-### from the search result, to display its details.

    4. In the Packaging Details section, choose Edit.

    5. In the Edit Packaging Details dialog box, enter the following data:

      • Description of Dangerous Goods Package field:1B1 Drum, aluminium, non removable head

      • Quantity of Dangerous Goods package field: Enter a value for the quantity and select a unit (for example, enter 5 L).

    6. Choose Save.

  2. Update the Enclosure Variant and Transport Permission.

    1. In the Dangerous Goods Classification section, select all regulations and choose Specify Enclosure Variant.

    2. Choose:

      FieldValue
      Enclosure Variant:Packaging (P)
      Transport Permission:Allowed
    3. Choose Save.

  3. Select all regulations and choose Determine Labels.

  4. Release the classification details.

    1. Select again all entries.

    2. Choose Release.

    3. Choose Save Drafts and Release.

Task 5: Classify Packaged Dangerous Good with One Mode of Transport Forbidden

In this task, as a Dangerous Goods Specialist - Product Compliance, you classify packaged products that need to be classified according to the dangerous goods regulations.

Note

To complete this exercise, you must have the Dangerous Goods Specialist - Product Compliance (BR_DG_SPLST_PCL) business role assigned to your user.

Steps

  1. Update the Enclosure Details for FGPCDG02-### as follows:

    • Description of Dangerous Goods Package field: Drum, aluminium, non-removable head (1B1)

    • Quantity of Dangerous Goods package field: 40 L

    1. Open My Packaged Dangerous Goods app.

    2. Enter product FGPCDG02-### in the search field.

    3. Choose the line for the product FGPCDG02-### from the search result, to display its details.

    4. In the Packaging Details section, choose Edit.

    5. Enter:

      • Description of Dangerous Goods Package: 1B1: Drum, aluminium, non-removable head field
      • Quantity of Dangerous Goods package40 L
    6. Choose Save.

  2. Update the Enclosure Variant for FGPCDG02-### to Packaging (P) and Transport Permission is Allowed.

    1. In the Dangerous Goods Classification section, mark the box for Regulations. All regulations in progress are selected.

    2. Choose "Specify Enclosure Variant" and select:

      FieldValue
      Enclosure Variant:Packaging (P)
      Transport Permission:Allowed
    3. Choose Save.

  3. Update the Enclosure Variant for FGPCDG02-### for the regulation IATA-DGR 2023.

    1. In the Dangerous Goods Classification section, choose the line for the regulation IATA-DGR 2023 (under In Progress). This displays the classification details.

    2. if necessary, choose Edit.

    3. In the Enclosure-Specific Classification section, enter the following: Enclosure Variant: Select Packaging (P)

    4. Choose Save.

  4. Update Modes of Transport as Allowed for Aircraft Cargo and Forbidden for Aircraft Passenger "Modes of Transport".

    1. Choose Edit.

    2. In the Modes of Transport section, select Allowed from the dropdown list for the Air Cargo mode of transport.

    3. In the Modes of Transport section, select Forbidden from the dropdown list for the Air Passenger mode of transport.

    4. Save it.

  5. Navigate back to the Dangerous Goods Classification view. Select all regulations and choose Determine Labels.

    1. Open the view Dangerous Goods Classification.

    2. Select all regulations and choose the box Determine Labels.

  6. Select all regulation in progress choose Release. Open Home screen.

    1. Select the box for all Regulations.

    2. Select the entry Release.

    3. Select: Save Drafts and Release.

    4. Open Home screen.

Classify a Product as a Non-Dangerous Good (3FC)

When a product is intended to be transported, the product steward specialist assigns compliance purposes to the product. These compliance purposes specify the dangerous goods regulations that are relevant for the transport of the product. You, as a dangerous goods specialist, are responsible to assess the product. If the product is a dangerous good, you classify it according to the applicable dangerous goods regulations and determine whether the transport of this product is allowed in a certain country/region by the certain mode of transport. During the classification process, the system generates the dangerous goods description with rules that are specified in each dangerous goods regulation. This describe can be printed on documents, such as sales order confirmations and delivery notes.

Steps

  1. Log on to the SAP S/4HANA Public Cloud training system with your user credentials and assign the relevant business roles to your user.

    Assign:

    Role IDDescription
    BR_PRODMASTER_SPECIALISTMaster Data Specialist - Product Data
    BR_PRODSTWRD_SPLST_PCLProduct Stewardship Specialist - Product Compliance
    BR_DG_SPLST_PCLDangerous Goods Specialist - Product Compliance
    1. Log on to the SAP S/4HANA Public Cloud training system with your user credentials.

    2. Navigate to the Maintain Business Users application.

    3. Scroll through the list of users to locate your business user.

    4. Select your business user.

    5. Choose Add and search for the required business roles.

    6. Add the roles to your user.

    7. Select the checkbox beside the business roles and apply them. Repeat it for every mentioned role.

    8. Choose OK to close the dialog box.

      Result

      You now see the business roles assigned.
    9. Choose Save.

    10. Refresh your screen.

Task 1: Prerequisite: Create Materials

Note
To complete this exercise, you must have the Master Data Specialist - Product Data (BR_PRODMASTER_SPECIALIST) business role assigned to your user.

Steps

  1. Create the following material master data:

    • Copy material SGPCDG02 to create a new material SGPCDG02-### with the description Semi Finished Good DG02–###.

    • Copy material FGPCDG03 to create a new material FGPCDG03-### with the description Finished Good no DG-###

    Note
    Copy the organizational data only for plant 1010 and distribution chain 1010.
    1. Open Manage Product Master Data app.

    2. In the Product field, enter the material that you want to copy, for example, SGPCDG02, and choose Go.

    3. In the search results, select the checkbox for the product you searched for.

    4. Choose Copy.

    5. In the Select Organizational Data to Copy window, choose OK.

    6. In the Create Master Data Record window, do the following:

      • Enter the new material number in the Product Number field, for example, enter SGPCDG02-###.

      • Enter the given description in the Description field, for example, enter Semi Finished Good DG02–###.

    7. Choose OK.

    8. Choose Check.

    9. In the Check for Potential Duplicates window, choose Close.

    10. Choose Save to create the new product master.

    11. Choose Back to return to the Manage Product Master Data screen.

    12. Repeat sub-steps d to m to create the material FGPCDG03-### with the given description.

Task 2: Link Material and Packaged Products with an Unpackaged Product and Set Compliance Purpose

As a Product Stewardship Specialist - Product Compliance, in this task you assign materials and related packaged products to an unpackaged product. You also assign a compliance purpose that reflects transportation in countries in which the packaged product will be transported.

Note
To complete this exercise, you must have the Product Stewardship Specialist - Product Compliance (SAP_BR_PRODSTWRD_SPLST_PCL) business role assigned to your user.

Steps

  1. Assign the material SGPCDG02-### to the new created unpackaged product UPDG20-###.

    1. Open Manage Basic Compliance Data - Unpackaged Products app.

    2. Select the "Create" entry.

    3. Enter Unpackaged Product UPDG20-### in the internal name field.

    4. Set Product Categorization to Mixture.

    5. Deselect "Safety Data Sheet Required".

    6. Save it.

    7. Detail screen opens.

    8. Choose Edit.

    9. In the Assigned Products section, in the Related Products in Product Master subsection, enter SGPCDG02-###

    10. Choose Save.

      Note

      As soon as the assignment of the unpackaged product Unpackaged Product UPDG20-### to material SGPCDG02-### is saved, the unpackaged product Unpackaged Product UPDG20-### is represented by the material name Semi Finished Good DG02-### and no longer by the internal name Unpackaged Product UPDG20-###.

  2. Assign the material FGPCDG03-### as related packaged product to the unpackaged product UPDG20-###.

    1. In the Assigned Products section in the Compliance View for Related Packaged Products subsection, choose Create.

      Note
      If necessary, switch to display mode.
    2. In the Create Packaged Product dialog box, enter FGPCDG03-### in the Material field and choose Save.

  3. Assign the following compliance purposes to the unpackaged product.

    Compliance Purpose Description
    Transport in Europe
    Transport in Middle East, Africa, Asia
    Transport in North America
    Transport in South America
    1. Choose Edit.

    2. In the Applications, Uses, Markets and Purposes section in the Assigned Compliance Purposes subsection, choose Add to create a new row.

    3. In the Assign Compliance Purposes dialog box, enter Transport in Europe in the search field and choose Save.

    4. Repeat sub-steps b to c to similarly assign all the compliance purposes.

    5. Choose Save.

Task 3: Classify Unpackaged Product as No Dangerous Goods

As a Dangerous Goods Specialist - Product Compliance, you classify unpackaged products that need to be classified according to the dangerous goods regulations.

Note
To complete this exercise, you must have the Dangerous Goods Specialist - Product Compliance (SAP_BR_DG_SPLST_PCL) business role assigned to your user.

Steps

  1. Classify SGPCDG02-### as No Dangerous Goods for the regulation ADR 2023. Use the app My Unpackaged Dangerous Goods with the following details:

    • Classified As: No Dangerous Goods

    • Transport Permission: Allowed

    1. Open My Unpackaged Dangerous Goods app.

    2. Enter product SGPCDG02-### in the search field.

    3. Choose the line for the product SGPCDG02-### from the search result, to display its details.

    4. In the Basic Classification section, choose the line for the regulation ADR 2023 (under In Progress).

    5. Choose Edit.

    6. In the Classification section, select the following: Classified As: Select No Dangerous Goods from the dropdown list.

    7. In the Transport Permission section, select Allowedfrom the dropdown list.

    8. Choose Save.

    9. Choose Back.

  2. The classification for the regulation ADR 2023 is also valid for all other regulations assigned to the unpackaged product. Apply the classification of ADR to all the other regulations.

    1. In the Basic Classification section, select the checkbox in front of the regulation ADR 2023.

    2. Choose Apply Classification to Other Regulations.

    3. In the Apply Classification to Other Regulations window, select the checkbox in front of all other regulations (under In Progress) and choose Apply Classification.

    4. In the Basic Classification section, select all checkboxes in front of the regulations in progress and choose Release.

    5. Select "Save Drafts and Release".

    6. Close the app.

Task 4: Classify Packaged Product as No Dangerous Good

In this task, as a Dangerous Goods Specialist - Product Compliance, you classify packaged products that need to be classified according to the dangerous goods regulations.

Note

To complete this exercise, you must have the Dangerous Goods Specialist - Product Compliance (SAP_BR_DG_SPLST_PCL) business role assigned to your user.

Steps

  1. Classify FGPCDG03-### as no dangerous goods. Use the app My Packaged Dangerous Goods with the following details for all regulations:

    • Enclosure Variant: Leave Black

    • Transport Permission: Allowed

    1. Open My Packaged Dangerous Goods app.

    2. Enter product FGPCDG03-### in the search field.

    3. Choose the line for the product FGPCDG03-### from the search result, to display its details.

    4. In theDangerous Goods Classification section, mark the line for Regulation. All entries are marked.

    5. Choose Specify Enclosure Variant with:

      FieldValue
      Enclosure Variant:Leave Black
      Transport Permission:Allowed
    6. Choose Save.

    7. Choose Close.

  2. Release all regulations.

    1. Select all regulations but the SANS regulation and choose Release.

    2. Choose Save Drafts and Release

    3. Open Home screen.

Dangerous Goods Management Process

Dangerous goods for a Product

When a product is intended to be transported, the product steward specialist assigns compliance purposes to the product. These compliance purposes specify the dangerous goods regulations that are relevant for the transport of the product.

The dangerous goods specialist is responsible to assess the product.

If the product is a dangerous good, he classifies it according to the applicable dangerous goods regulations and determine whether the transport of this product is allowed in a certain country/region by the certain mode of transport.

During the classification process, the system generates the dangerous goods description with rules that are specified in each dangerous goods regulation. This describe can be printed on documents, such as sales order confirmations and delivery notes.

Watch the following video to understand how a possible process could look like. You learn which users and which roles are necessary to work with dangerous goods infiormation for a product.

Applicable Process Steps

To sum up the steps you saw in that video, here are the general process steps listed:

  • Master Data Specialist: Sets the compliance indicator inside a product
  • Product Steward Specialist: Assigns materials and packaged products to an unpackaged product
  • Dangerous Goods Specialist: Classifies (un-) packaged products
  • Dangerous Goods Specialist: Allows / forbids transportation
  • Dangerous Goods Specialist: Sets rules for Dangerous Goods checks in Sales and Delivery

Benefits

The benefits of the Dangerous Goods for Product chain are:

  • Integrate the dangerous goods assessment of a product with the process of creating and changing products
  • Integrate the dangerous goods assessment of a product with your logistic processes
  • Use compliance requirements out-of-the-box for dangerous goods regulations in different countries or regions for certain modes of transport
  • Manage the impact of changing and evolving dangerous goods regulatory requirements on how and where your products can be transported
Note

This process flow is covered in scope Item 3FC- Classify a product as (Non-) Dangerous Goods.

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