The chart of accounts contains basic information about accounts. This information is summarized in a chart of accounts segment. The chart of accounts segment of a G/L account contains the following information:
Account number
Name of the account (as short and as long text)
Control fields
Consolidation fields
You can translate the chart of accounts into other languages. The translation allows you to display the account name in the appropriate logon language when displaying master data and posting it. If you do not translate the chart of accounts into the logon language, the account name appears in the chart of accounts maintenance language. Text with different information can be assigned to each chart of accounts segment.
The information that you enter in the chart of accounts segment for a G/L account applies to all company codes. You need to enter this information only once. To use an account from the assigned chart of accounts in your company code, you must create a company code segment for the account. This company code segment combined with the chart of accounts segment form an account. This information in the company code segment controls the entry of accounting documents and the management of accounting data.
The company code in the figure, Company Code Segment, does not use account 000002, however this account is free for use by other company codes. For example, a foreign currency balance sheet account is managed in the currency of a country in which the company code does not have any business partners. However, another company code in the group may have a business partner in that country.
To use an account from the assigned chart of accounts in your company code, you must create a company code segment for the account. This company code segment combined with the chart of accounts segment form an account. This information in the company code segment controls the entry of accounting documents and the management of accounting data.
The company code in the figure, Company Code Segment, does not use account 000002, however this account is free for use by other company codes. For example, a foreign currency balance sheet account is managed in the currency of a country in which the company code does not have any business partners. However, another company code in the group may have a business partner in that country.
A G/L account can have several company code segments. For example, you can set the Tax Category indicator for a specific company code to include taxes when expense accounts are used. For other company codes, you may choose not to set this indicator.
You can define the following information for a company code:
Currency
Taxes
Reconciliation account
Sort key
Field status group
House bank
Interest calculation information
As mentioned in the figure for the chart of accounts segment, you can manage text using the text ID and language functions.