The Files Area
On the Files page, you can organize stories, models, datasets, data actions, and other content, including uploaded files.
The My Files page displays your private files, plus folders for public files and input forms. Sample models and stories are contained in the Samples folder. Your private files are stories and other objects that aren't shared with other users, for example, the HR_Monthly_Stats story in the screenshot below.
Users can share files or folders in My Files. When they share content with other users, they can choose to give other users view, edit, full control, or custom access. Content that is shared with other users will appear on the Shared With Me tab on their Home screen and in the Shared with Me menu option in their My Files.
![At the top of the screen is the file path: Files/My Files. The My Files page has three folders: Samples, Public, and Input Forms. There is a story called HR_Monthly_Stats.](/service/media/topic/f0f0accd-3690-42e9-af81-7312ffa74e32/SACA22_38_en-US_media/SACA22_38_en-US_images/SS_Files_MyFiles.png)
In this lesson, we will focus on securing content by content and objects. For example, you can see in the screenshot below that both Finance and HR folders are visible. We will secure the folders so that Finance users will only be able to see the Finance folder and HR users will only be able to see the HR folder when they select the Public folder.
![Two screenshots. Top screenshot: At the top of the screen is the file path: Files/My Files/Public. Finance is selected. Bottom screenshot. File path is Files/My Files/Public/Finance. There are three folders and a story visible.](/service/media/topic/f0f0accd-3690-42e9-af81-7312ffa74e32/SACA22_38_en-US_media/SACA22_38_en-US_images/SS_Files.png)
Toolbar Options
There are many options available for file management in the Files area, however, in this lesson, we will focus on securing content using the Share option.
![At the top of the screen is the file path: Files/My Files/Public. The toolbar options are highlighted in yellow.](/service/media/topic/f0f0accd-3690-42e9-af81-7312ffa74e32/SACA22_38_en-US_media/SACA22_38_en-US_images/SS_Files_Options.png)
Deleting and Restoring Files
Deleted files remain on the system for a default of 30 days and can be restored if deleted by accident. An administrator can change the file deletion time frame in the System Configuration settings.
![At the top of the screen is the file path: System/Administration. The System Configuration tab is selected and Number of days before deleted files are permanently deleted field is highlighted. The value is set to 30.](/service/media/topic/f0f0accd-3690-42e9-af81-7312ffa74e32/SACA22_38_en-US_media/SACA22_38_en-US_images/SS_Files_Delete_Config.png)
A Deleted Files tab is available in the sidebar for system administrators or users assigned to a role that includes the Manage permission on Deleted Files.
To restore a file, select the file in the Deleted Files tab, and then select Restore. You will have the option to restore the file to its original location or a new location, and to change the file name or description.
![At the top of the screen is the file path: Files/Deleted Files/Other Users. One file New Analytic Application is selected. The Restore button is highlighted in yellow.](/service/media/topic/f0f0accd-3690-42e9-af81-7312ffa74e32/SACA22_38_en-US_media/SACA22_38_en-US_images/SS_Files_Delete_Restore.png)
Additional Information
For more information on sharing files and folders, please visit Share Files or Folders | SAP Help Portal.
For more information on managing files and folder, please visit Manage Files and Folders | SAP Help Portal.
For more information about the managing content using the toolbar options, please visit Using Tools to Manage Content.