Using the Advanced Transaction for Goods Receipt

Objective

After completing this lesson, you will be able to post a goods receipt with the transaction for goods movements

Transaction MIGO for Goods Movements

Screenshot of the MIGO single-screen transaction. The following controls are highlighted: Restart, Execute, Movement type, Find document.

The transaction for entering goods movements (MIGO) is a single-screen transaction. It is subdivided into the following screen areas: overview tree, header data, item overview, and item detail data. In the header and detail areas, the information is grouped on individual tab pages.

  • Overview tree:

    Your last ten documents for purchase orders, orders, reservations, material documents, and held data are displayed in this area. The system automatically inserts these documents into the overview tree. These are documents (purchase orders, orders, reservations, material documents) that you referenced when posting a goods movement and the material documents generated in the process. You always have an overview of the activities that you executed most recently. When working with the document overview, you must note that it cannot be influenced by the user.

    Note

    The document overview is not intended for document searches. You can use (Search for Document) for this purpose.

    From the document overview, you can choose only material documents to be displayed.

  • Header data:

    The header data contains information that refers to the complete material document, such as the document and posting date, the document header text, the person who created it, and the entry date. You also access the accounting document from the header data.

  • Item overview and item details:

    The document items are listed in the item overview. By clicking on the number of an item in the overview, you open up the detail data for the item. The details include information on reference documents and the account assignment.

Except for the item overview, you can open and close the screen areas individually. You can show or hide the overview tree using the Show/Hide Overview button. For the header data and item details, use the button to open the screen areas and the button to close them.

Hint

  • Once you have opened the detail data for an item, you can only change this item in the detail data, not in the item overview.

  • Each time you invoke the transaction, the screen appears in the setting you chose in the last session before exiting the transaction.

  • To terminate processing in the transaction MIGO, you do not have to leave the transaction. Simply choose (Restart) and you can start again.

You can also maintain personal default values for the entry of goods movements by choosing SettingsDefault values. A separate dialog box is opened, in which you specify your personal default values (for the plant and the storage location, for example).

When you use transaction MIGO, first specify which action you wish to perform (Transaction field). If you are entering a goods movement, specify whether it is a goods receipt, a goods issue, a return delivery, or a transfer posting. If you wish to display or cancel the material document from a posting you have already made, you can also do this with transaction MIGO by choosing the transactions with the same name.

Which documents you can reference, or whether a reference is unnecessary, depends on the transaction chosen. The following steps describe the entry of a simple goods receipt against a purchase order.

Enter a Goods Receipt for a Purchase Order

Stock Types and Stock Overview

Stock Types

Stock Overview: Transaction MMBE

Diagram of a stock overview analysis for transaction MMBE. Details are provided in the following text.

The stock overview is an analysis that delivers information about the stock situation of a single material. The material stocks are displayed in the stock overview for each individual organizational level. Quantities posted for a particular stock type are totaled for each organizational unit.

You can display the stock overview for batches or valuation type and special stocks (for example, consignment stock), as well as for organizational units clients, company codes, plants, and storage locations.

To display the stock overview, choose between different display versions. These display versions differ in the listing and sequence of the individual stock types. In Customizing for Inventory Management, the system administrator defines which stocks are displayed in each column and the order in which they are displayed.

Post Goods Receipt with Transaction for Goods Movements