Maintaining Order Request Integration-Specific Configurations

Objective

After completing this lesson, you will be able to maintain the necessary Cross-Reference Parameters and UOM mapping for the Purchase Order integration in the Managed Gateway Integration Project.

Maintaining Purchase Order-Specific Parameters in the Integration Project

In this lesson, you will learn how to maintain Purchase Order-specific parameters in the integration project on the Managed Gateway portal. It is assumed that you have already learned and understood the following activities:​

  • Enable the Managed Gateway from your SAP Business Network Buyer Account and create an Integration Project.​
  • Choose "Product = Ariba Network" in the Basic Information of the integration project in the Managed Gateway.​
  • Define connection information in the integration project to establish connectivity between the Managed Gateway and your back-end SAP on-premise system.​
  • Define cross-reference parameters for Purchase Order (Doc Type – OrderRequest).
  • Define cross references for UOM (Unit of Measures).​
  • Define a cross-reference lookup table for Purchase Order (not required for SAP Business Network Purchase Order Integration).

All these activities are discussed in the course Deep-dive into SAP Integration Suite managed gateway for Spend Management and SAP Business Network of the Learning Journey Administering SAP Integration Suite, managed gateway for Spend Management and SAP Business Network.

In this lesson, we will focus only on configurations specific to Purchase Order integration. You need to define values in the parameter fields you want to map. The SAP Ariba administrator adds the transactions and related parameters. You can define values for both test and production environments.

Follow these steps to define the parameters for Purchase Order:​

  1. Navigate to the Managed Gateway for Spend&Network for Buyer portal > Edit the Integration Project created for integration with Ariba Network (SAP Business Network) > Traverse to the Cross Reference Configuration Parameter tab. Image of step 1.
  2. From the Select Document Type field dropdown, select OrderRequest and choose the Add button. Imgae of step 2.
  3. Select the Pencil icon of the added entry for the OrderRequest document type to maintain the parameters. Image of step 3.
  4. On the OrderRequest;0;cXML popup screen, maintain the following parameters:
    1. Supplier Part ID: The value entered in this field will serve as the default for Supplier Part ID. If a supplier part ID is configured at the ItemID/SupplierPartID path, that value will be used; otherwise, the value configured in this field for SupplierPartID will be utilized.
    2. PO DefaultLang: To maintain the default language when the SAP system or SAP Business Network fails to send language details, for both inbound and outbound messages.
    3. HeaderTextID SAR: This header-level attribute for Schedule Agreement Release is configured on your SAP system. The value is found in the TTXID table.
    4. SA LineTextID SAR: This line-level attribute for Schedule Agreement Release is configured on your ERP system. The value is found in the TTXID table.
    5. SendManufacturerName: To send the manufacturer name from the SAP system to the item details in SAP Business Network.
    6. PO LineTextID: This line-level attribute for Purchase Order is configured on your SAP system. The value is found in the TTXID table.
    7. PO HeaderTextID: This header-level attribute for Purchase Order is configured on your SAP system. The value is found in the TTXID table.
  5. Choose the Save button.

Note

Text ID: The Text ID is an identifier that differentiates between various types of texts/comments. In the SAP system, you can find more than one text/comment field at the header and the line item level. A unique Text ID identifies each of these text/comment fields.​

If you want to have a different value in PROD Environment, uncheck the box Use same values.

Image of steps 4 and 5.

Summary

In this lesson, you learned how to configure Purchase Order-specific parameters within the Managed Gateway portal for seamless integration with the SAP Business Network. Beginning with the selection and setup of the relevant document type, we explored the critical parameters essential for accurate data mapping and integration.

Key tasks covered include:

  • Navigating the Managed Gateway portal to edit the integration project.
  • Selecting the OrderRequest document type and maintaining specific configuration parameters.
  • Ensuring parameters such as Supplier Part ID, default language settings, and text identifiers are correctly defined. We highlighted the role of these elements in facilitating communication between your SAP system and SAP Business Network.

You also learned how to manage settings for test and production environments, ensuring that different values can be applied as necessary. Throughout the process, you have strengthened your ability to tailor the integration project to meet your specific needs and business objectives.

With this knowledge, you are equipped to optimize Purchase Order integration, enhancing data accuracy and operational efficiency in your SAP workflows.

Learning

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