Managing Posting Authorizations

In this section, you will focus on the upper limits for posting transactions within tolerance groups.

In Define Tolerance Groups for Employees in Customizing, define various upper amount limits for the employees.

Define the maximum tolerance for payment differences to determine the following aspects during a transaction posting and processing clearing transactions:

1. What is the maximum document amount the employee is authorized to post?

   (Amount per document: a total of all the debit line items or credit line items in a document)

2. What is the maximum amount the employee can enter as a line item in a customer or vendor account?

   (Amount per open item)

3. What is the maximum cash discount percentage the employee can grant in a line item?

   (Cash discount per line item)

4. What is the maximum acceptable tolerance for payment differences (over payment or under payment) for the employee?

   (Revenue – over payment, expense – under payment)

You can create as many tolerance groups as you need. Every user can be explicitly assigned to a tolerance group.

If you do not assign users to any special tolerance group, then the entries in the blank tolerance group are valid for them.

The blank tolerance group usually contains values that apply to most employees. For employees, who have especially high or low limits, you need to create a special tolerance group. You can then assign the special group to their user logon IDs.