Creating Simple Documents in FI

In the document header, enter the general data for the posting document. The following are example fields:

• Invoice date
• Posting date
• Text

For entering invoice and credit memos received, you can define a document type for each transaction. This document type then appears as a general default value. You can overwrite this proposed document type at any time as long as the document type field is ready for input during document entry. If you do not define a document type, the system proposes standard document types (for example, using KR for entering vendor invoices).

The important input fields are in the foreground on the initial tab (basic data) and the fields used less frequently are on the other tabs.

With customer and vendor invoices, you enter the customer and vendor account number in this section together with the invoice or credit memo amount.

Then, when you choose Enter, the customer/vendor master data is also displayed alongside the account name, address, and bank details.

You can display an open item list by choosing the Open Items button.

In addition to the header and item data, the entry screen also contains an information area where you can see the account balance.

You can use the Tree button to access and select the following templates:

• Screen variants
• Account assignment templates
• Held documents

Users can navigate from the tree structure on the left side of the screen.

You can enter additional line items for the document in the fields at the lower portion of the screen.

You can select different fields or columns and change their size and sequence. You can also copy line items.

In the document entry transaction, you can decide what you want to do with the document:

• Park
• Post
• Hold

You can still use the general transaction for entering postings.

You can enter explanatory text for each line item. This line item text can be used internally as well as externally. To use the text for external purposes, for example, in Correspondence, Dunning notices, and Payment Advice, enter an asterisk (*) before the text.

In Customizing, you can define text templates under a four-digit key. When you enter the relevant key in the text field during document entry, these text templates are automatically copied into the line item.

At the bottom of the screen, you can select templates as references. To save time and effort when entering information for numerous journal entries, create journal entry templates that match your specific needs using the Manage Journal Entry Templates app. When you create a journal entry template, you select those fields and values that you need for a specific use, such as for submitting and posting journal entries. When you create a journal entry template, you can also choose to make it public, that is, share it with other users in your organization.