Maintaining Default Values

Parameter IDs allow users to set default values for fields whose values do not change often, such as company code and currency fields. When you execute a transaction, the default values automatically appear in their corresponding fields. By displaying predefined values instead of manually entering them, you can prevent input errors. ​

You can use the editing options to configure for example the following areas:

• Document Entry
• Document Display
• Open Items
• Line Items
• Cash Journal

When users log on to SAP S/4HANA, specific properties apply to their user IDs throughout the application.

Some examples of user-specific properties are as follows:

• Logon language
• Date format
• Decimal notation

Users can also configure a default printer for themselves.

To simplify user maintenance, perform the following steps:

1. Create a dummy user.
2. Maintain the values in accordance with the accounting requirements.
3. Copy this user.

SAP S/4HANA (FI) provides basic default values for document entry. For example, during document entry, the application proposes the current date as the posting date. Assume that you have already entered a document and have used a specific company code. For the next document, the system proposes the same company code that you entered in the last document (if you choose the same way of posting).

SAP S/4HANA (FI) works on the basis of the document principle; all documents must balance to zero before they can be posted.

When you enter different business transactions in accounting, SAP S/4HANA offers predefined values for the following fields:

• Document types
• Posting keys

For example, when a vendor invoice has document type KR, the credit posting is carried out with posting key 31.

In SAP S/4HANA (FI), you can control whether the fiscal year is proposed when you display or change documents (using a transaction). If the fiscal year is proposed in company codes with year-specific document number assignment, then the system proposes the document number of the last processed document and the relevant fiscal year. You can also propose the CPU date as the value date.

At company code level, you can enter the maximum permitted difference between the following exchange rates:

• The exchange rate in the document header of a business transaction
• The exchange rate in the exchange rate table

SAP S/4HANA (FI) shows a warning message if it determines that the maximum percentage difference between the exchange rates has been exceeded. This helps you to recognize incorrect entries.