Processing Assigned Purchase Requisitions

Purchase requisitions can be created in three ways:

• Manually by individual users

• Automatically via the MRP run

• Automatically via any logistics order (production order, enterprise asset management order, and many more)

During the creation, a source of supply can be assigned, either manually or automatically. These purchase requisitions can be converted in different ways.

SAP S/4HANA provides the following functions for converting assigned purchase requisitions to follow-on documents:

• Assignment list

• Manual conversion in the Process Purchase Requisitions app

• Add from Document function in the Manage Purchase Orders app

• Automatic generation of purchase orders

Requisition items to which you have already assigned a source of supply can be automatically converted into purchase orders in an SAP system. You can run this transaction either online or in the background.

In automatic purchase order generation, the system can convert only those requisition items that satisfy the following conditions:

• You have set the Automatic purchase order indicator in the plant-specific purchasing data of the material master record.
• You have set the Automatic purchase order indicator in the purchasing data of the business partner.
• The system is able to determine valid conditions for the source assigned (for example, from an outline agreement item, an info record, or the last purchasing document).

You can also automatically generate purchase orders for items without a material master record. This requires, together with the Automatic purchase order indicator in the business partner, a valuation price in the purchase requisition item. This valuation price is then copied to the purchase order.

• Purchase requisition creation: Create requisitions manually or automatically via MRP runs and logistics orders for efficient procurement processes.
• Conversion methods: Convert requisitions to purchase orders using the assignment list, Process Purchase Requisitions app, or automatic generation.
• Automatic order generation: Ensure that the Automatic purchase order indicator is set for seamless conversion into purchase orders.
• Handling non-master-record items: Utilize automatic purchase order generation with valuation price and business partner indicators for items lacking a material master record.