Posting Goods Receipts for Process Orders

When a material was produced, a goods receipt has to be posted for the process order. As shown in the figure, you have the following options to post a goods receipt:

• Manual goods receipt posting, for example, using the Post Goods Movement app.
• Automatic goods receipt posting together with the order confirmation, for example, using the Confirm Process Order app.
• Automatic goods receipt posting together with the phase confirmation, for example, using the Confirm Process Order Phase app.

From a business perspective, manual goods receipt posting is usually executed by the production operator as a last step of the production process or by the warehouse clerk after the manufactured goods were received in the goods receipt area of the warehouse. You use automatic goods receipt if, for example, storage systems automatically transfer the manufactured goods from the shop floor to the warehouse. In the system, you use the default goods movement type 101 to post a goods receipt for the order.

The automatic goods receipt is enabled in the control key of a phase. When you confirm the order, the system automatically posts the goods receipt. When you confirm the phases, the system posts the goods receipt if the respective phase is confirmed.

An automatic goods receipt can only be posted for one phase per order. You should therefore make sure that only one phase in the order (usually the last phase) has a control key that specifies automatic goods receipt.

If you want to use automatic goods receipt in process manufacturing, make sure that the confirmed quantity is identical with the quantity produced.

As you can also see in the figure, the goods receipt is posted at a storage location, 101A in our example. This storage location is maintained in the order header and proposed by the system when you post the goods receipt. In case of automated goods receipt, the system posts the goods receipt at this storage location.

Irrespective of whether you use automated or manual goods receipt, you can post multiple goods receipts (partial receipts) or the goods receipt of the entire manufactured quantity. When you manually post the goods receipt, the system proposes the yield quantity of the order or the last phase as receipt quantity (in case of a single goods receipt posting). In case of multiple goods receipt postings, the proposed quantity is reduced by the quantity that was already received in stock.

When manually posting a goods receipt for a process order, the system proposes the open order quantity. You can either accept the proposal or change the proposed value. On order header level, the fields Underdelivery Tolerance, Overdelivery Tolerance, and Unlimited Overdelivery are available. Depending on the posted goods receipt quantity, the system behaves as follows:

• Underdeliveries are always permitted. A goods receipt quantity that is less than the order quantity minus the underdelivery tolerance is regarded as a partial delivery and is accepted by the system with a warning message. On order header level, the system sets a the partially delivered (PDLV) status.
• If the goods receipt quantity is within the range (order quantity minus underdelivery tolerance) and (order quantity plus overdelivery tolerance), the system accepts the goods receipt as full delivery without issuing a message. On order header level, the system sets a delivered (DLV) status.
• Overdeliveries are only possible if the delivery quantity is less or equal (order quantity plus overdelivery tolerance) or if the flag Unlimited Overdelivery is set.

Let us consider the following example: You post the goods receipt for a process order with order quantity 100 L. The underdelivery and overdelivery tolerance values are 10% and 20%, respectively. When you post a goods receipt of 50 L, the system accepts the delivery as partial delivery with a warning. When you post an additional goods receipt of 45 L, the total delivered quantity is 95 PC. Since this value lies within the underdelivery tolerance, the system considers the order as delivered. You can post additional goods receipts for the order until the total goods receipt quantity is 120 L (order quantity plus overdelivery tolerance). Additional goods receipt postings are not possible in this case.