Adjusting Further Customizing Settings in Invoice Verification

To define the settings for the automatic postings, in Customizing choose Materials Management → Logistics Invoice Verification → Configure Automatic Postings (OMR0).

The complete settings for account determination you find in Customizing under Materials Management → Valuation and Account Assignment → Account Determination.

To maintain the relevant Customizing settings for the number assignment for the MM invoice documents, choose the following paths:

• IMG → Materials Management → Logistics Invoice Verification → Incoming Invoice → Number Assignment → Maintain Number Assignment for Logistics Documents → Transaction - Assign Number Range.

• Materials Management → Logistics Invoice Verification → Incoming Invoice → Number Assignment → Maintain Number Assignment for Logistics Documents → Maintain Number Range Intervals for Invoice Documents (OMRJ).

The document type of the accounting document determines the number assignment of the accounting document.

For each transaction, you can configure which document type the system is to suggest for the accounting document when calling up the transaction. If the system creates more than one accounting document (such as an invoice reduction document), you can configure each of the document types separately.

The number range is defined in the detail data for each document type. In addition, the document type also controls whether the document is posted as net or gross, which account types are allowed, and whether a reference has to be specified when an invoice is entered. Document types RE for gross posting and RN for net posting are supplied in the standard system.

The number interval from which the system assigns the document number depends on the number range used. The number ranges for accounting documents are configured based on company codes and years. To maintain the relevant Customizing settings for the number assignment for the accounting documents, choose the following path:

IMG → Materials Management → Logistics Invoice Verification → Incoming Invoice → Number Assignment → Maintain Number Assignments for Accounting Documents (OMR4).

The number assignment for the account maintenance documents is performed using the same logic as the number assignment for the invoice documents. In the standard system, the document type KP is delivered for the accounting document in account maintenance. The Account maintenance (KP) and Cancel account maintenance document (KS) transactions are for the number assignment of the logistics document.

Use the following paths in customizing to specify the number assignment for account maintenance documents:

• IMG → Materials Management → Logistics Invoice Verification → Clearing Account Maintenance → Maintain Number Assignments for Accounting Documents (OMR4)

• IMG → Materials Management → Logistics Invoice Verification → Clearing Account Maintenance → Maintain Number Assignment for Account Maintenance Document → Maintain Number Range for Account Maintenance Document

• IMG → Materials Management → Logistics Invoice Verification → Clearing Account Maintenance → Maintain Number Assignment for Account Maintenance Document → Maintain Number Range Interval for Account Maintenance Document

You can create various header texts in the PO. In Customizing, you can configure whether the system must inform the accounts payable clerk that texts exist in the PO. As all text types are not relevant for the invoice verification clerk, you can also configure the texts for which the system must display a message.

Both settings are made depending on the company code.

In Customizing choose Materials Management → Logistics Invoice Verification → Incoming Invoice → Edit PO Supplement Text in Invoice Verification (OMR8).

In Customizing choose Materials Management → Logistics Invoice Verification → Incoming Invoice → Maintain Bar Code Entry.

In the FI settings for bar code entry, specify whether bar code entry is active and whether the system has to check the bar code entered, depending on the document type and the user.

In Customizing choose Financial Accounting → Financial Accounting Global Settings → Document → Bar Code Entry → Specify Control Parameters for Bar Code Entry (OAC5).

Whether the company code, reference, and invoice date are to be included in the check can be specified in Customizing for Materials Management → Logistics Invoice Verification → Incoming Invoice → Set Check for Duplicate Invoices (OMRDC).

As of SAP S/4HANA 2023, you can also activate the double entry check for credit memos in this Customizing setting.

The check helps to avoid duplicate entry and payment of invoices. Depending on the system settings, the system issues an information message or an error message if it finds an invoice that has a match for all of the attributes (message number M8108).

For example, an invoice was already in your system with company code 1010, vendor 1230, reference a2b3c4, document date 22.10., amount 1000, and currency EUR.

You now enter a new invoice with the following data: company code 1010, vendor 1230, reference ab23c4, document date 22.10., amount 1000, and currency EUR.

If you have set Reference as a check criteria in Customizing, the system does not consider the second invoice to be a duplicate. If you have not set Reference as a check criteria, a message displays stating that you might have entered the invoice twice.

In the case of a price variance, if the purchaser needs to be informed by e-mail (standard message type MLPP), to define it in Customizing for Materials Management, choose Logistics Invoice Verification → Incoming Invoice → Define Mail to Purchasing When Price Variances Occur (OMRK).

The following table describes the messages that can be sent to a supplier for the various invoice and credit memo documents that are automatically created.

The message determination of the Logistics Invoice Verification works, for example, similar to the classic message determination in purchasing or inventory management with the condition technique. For more information, to see the SAP documentation in Customizing for Materials Management, choose Logistics Invoice Verification → Message Determination.

In addition, each user can be assigned to a tolerance group in Customizing. You set the maximum amount and the maximum cash discount that the tolerance group is allowed to post. The necessary Customizing settings can be found as follows:

• IMG → Materials Management → Logistics Invoice Verification → Authorization Management → Define Tolerance Groups (OMRB).
• IMG → Materials Management → Logistics Invoice Verification → Authorization Management → Assign user Tolerance Group (OMRC).