Using Different Types of Invoice Verification

Objective

After completing this lesson, you will be able to use different types of invoice verification

Types of Invoice Verification

GR-Based Invoice Verification

In GR-based invoice verification, a separate invoice item is created for each delivered partial quantity. If you make the allocation with the PO, the system can propose more than one invoice item as a default if more than one partial delivery has been posted for a PO item. If you make the allocation using the delivery note, the system proposes the PO items from this GR along with the quantities posted in this GR.

In GR-based invoice verification, the invoice quantity should not be greater than the actual delivered quantity. However, it is possible to post a larger invoice amount. If doing so, you must be aware that you cannot reassign invoices from one GR to another.

In GR-based invoice verification, you can assign each invoice item uniquely to a GR item. GRs and invoices are matched up in the PO history.

Return or Reversal During a GR-Based Invoice Receipt (IR)

Visualizes accounting effects of purchase order and invoice discrepancies using GR-based verification, highlighting different scenarios for goods receipt reversals or subsequent delivery transactions.

You must configure Customizing to determine whether it is possible to reverse or return a GR, after the IR, when GR-based invoice verification is intended for the items. Go to Customizing for Materials Management and choose Inventory Management and Physical Inventory → Goods Receipt → For GR-Based IV, Reversal of GR Despite Invoice.

If you permit a reversal or return despite the invoice and incorrect GRs are later made, an inconsistency may occur in the GR/IR clearing account (for more information, see SAP Note 184632).

Such an inconsistency where the delivered and invoiced quantities match, but the GR/IR clearing account does not balance, may be caused by the scenario shown in the figure.

An invoice with a price variance is entered after the GR. A reversal or return is posted. Then the subsequent entry of the adjustment posting of the GR reversal or the substitute delivery for the returned quantity is posted in inventory management with the GR transaction rather than the subsequent delivery transaction.

The subsequent delivery transaction allows you to make reference to the original GR document, return or reversal, during the GR. It also means that the GR/IR clearing account can be updated correctly.

If you do not permit a reversal or return when there is a posted invoice, you must cancel the invoice before you can post the return or reversal in inventory management. This prevents incorrect updates to the GR/IR clearing account.

Note

The inconsistency on the GR/IR clearing account can be corrected using the Maintain GR/IR Clearing Account function (transaction MR11).

Use Different Types of Invoice Verification

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