Using Product Identifiers in Preference Management

If products managed in batches are purchased from a supplier located in the EU, an extract of the material document for the goods receipt posting is transferred to SAP GTS for the purpose of creating product identifiers representing the batches.

Product identifiers representing batches received in purchasing can be created using the transaction Process Goods Receipts with Product Identifiers (transaction code /SAPSLL/PRPID_1). However, the program /SAPSLL/PROC_PRE_MDOC_IDN is intended for background execution at regular intervals.

In the Manage Preference Data - Product Identifiers app, users can display product identifiers to find out their source in the feeder system and their preference status.

The procedures of requesting and recording long-term supplier's declarations are the same for products managed in batches and products without batch management. As long-term supplier's declarations are, by nature, forecasts, they extend to all batches of products received within their validity.

Batches received from third country suppliers are not represented as product identifiers in SAP GTS. They are however taken into account in preference determination based on individual work orders. Third country goods receipts of products managed in batches are aggregated at product level in the same way as goods receipts of products without batch management.

The feeder system stores the relevant data of work orders qualifying for transfer to SAP GTS in a worklist. To be added to this worklist, a work order has to meet the following conditions:

• The product manufactured is managed in batches.
• Production plant and order type are relevant for the management of product identifiers.
• The goods receipt for the work order creating the batch or batches manufactured has been posted.
• The goods issue for the work order reducing the quantities of the batches consumed has been posted.

The content of the worklist can be transferred to SAP GTS using transaction Transfer Orders for Preference Calculation (transaction code /IBPP/R3_ORD_TRANSF) or by scheduling the program /IBPP/R3_TRANSFER_ORDER_R for background execution.

In SAP GTS, this transfer fills a worklist for preference determination that can be displayed using the Display Worklist - Process-/Production Orders app.

Preference determination for work orders can be performed using the Perform Preference Determination - Process-/Production Orders app. Alternatively, the program /IBPP/PC_PREF_CALC_ORDERS_UI5 can be scheduled for background execution.

The results of preference determination based on work orders are linked to the product identifiers representing the batches manufactured. They can be displayed using the Display Preference Determination Results - Process-/Production Orders app.

The log of preference determination specifies the preference status of the batches used in the manufacture of the end-product.