You can use counting classes to collect data on various absence types, such as leave and sickness.
You have the option of subdividing each counting class into the following types:
- Paid absences (AP = absences paid)
- Unpaid absences (AU = absences unpaid)
This data on paid and unpaid absences is used to reduce pay or to generate statistical information in the following ways:
- To reduce remuneration for unpaid absences, in the standard system, all counting classes that group unpaid absences are processed together. For creating several counting classes for unpaid absences, you must explicitly specify the counting classes that are to be taken into consideration in factoring.
- To generate statistics and to facilitate cost accounting, you can group together absence times in the counting classes to fill wage types and evaluate the cumulated values for cost accounting or statistical purposes. You access the counting classes using the operation NUM. You query paid counting classes in operations with the ID xAPnn. Similarly you can query unpaid counting classes with the ID xAUnn, where x = K for the value in calendar days, A in workdays, and S in hours.
Assign Absences to a Valuation
You want to valuate absences for paid leave differently from absences for paid sickness and you want to process all leave types using the same valuation method. To do this, you group all absence types that are valuated identically by assigning them to an absence valuation rule.
Absence valuation rules determine the processing of an employee’s absences in the payroll run.
The field Categoryis used in specific Austrian evaluations and in the German public sector to determine the continued pay and sick pay supplement periods.
Assign Absences to a Valuation (1)
To valuate absences, you must divide your employees into groups. This enables you to apply different absence valuation rules to each grouping.
Valuation Rules and Counting Classes
In the preceding figure, leaves are grouped together by using the following valuation rules:
- Paid leaves are grouped together using the absence valuation rule 01 in counting class 01 Leave in the bucket of AP.
- Unpaid leaves are grouped together using absence valuation rule 11 in counting class 01 Leave in the bucket of AU.
Absence Valuation Grouping
In this step, you group together employees whose absences need to be valuated identically in absence valuation. In this manner, you determine which table entries the system references for various employee categories during absence valuation. Decision operation OUTWP uses work center elements to determine the modifiers. Operation MODIF, set to parameter A, determines the employee grouping for accessing the Absence Valuation table during payroll.