To simplify invoice processing, buyers can elect to create consolidated invoices. Consolidated invoices combine individual invoices based on buyer-defined criteria. When the consolidated invoicing feature is active, approved invoices and miscellaneous invoices from a supplier can be consolidated enabling the buyer company to pay for multiple invoices in a single payment.
Creating Consolidated Invoices
Objective
After completing this lesson, you will be able to create a Consolidated Invoice in SAP Fieldglass.
Consolidated Invoices
Create a Consolidated Invoice
Melanie, the manager of the finance department at WorkingNet Networking, Inc., has received a request from WorkingNet’s CFO that a consolidated invoice is required for all U.S. contingent labor costs payable to FinanceHire. Thus, she needs to consolidate all invoices generated by FinanceHire thus far.
Follow along as Melanie fulfils this request in SAP Fieldglass.
Resources
Invoice Types
| Module | Definition | Contingent or Services? |
|---|---|---|
| Invoice | Results from time sheet or expense sheet | Contingent |
| Consolidated Invoice | Multiple invoices grouped into a larger invoice. | Both |
| Miscellaneous Invoice | Worker specific invoice for items other than time or expense | Both |
| Statement of Work Invoice | Results from an SOW event, schedule, fee, or an SOW worker time sheet or expense sheet | Services |
Invoice Statuses
| Approval Paused | User roles of system roles defined in the approval group have no users assigned to them. The buyer must assign users to these roles and restart the approval process. |
| Approved | Buyer approved the invoice. |
| Consolidated | Buyer has consolidated the invoice. |
| Deleted | Invoice was deleted. This action can only be completed by the SAP Fieldglass Support Team. |
| Draft | Invoice was started but saved by the supplier to be completed later. |
| Paid | Invoice was paid. |
| Payment Pending | Invoice was marked for payment by the buyer and is awaiting authorization for payment. This status is only relevant when using P-card or the invoice upload/download plug-in functionality. |
| Pending Approval | Supplier submitted the invoice to buyer for approval. |
| Pending Consolidation | Invoice is pending consolidation by the buyer. |
| Rejected | Buyer rejected the invoice. |
| Submitted | Invoice was submitted to the buyer. |
Consolidated Invoice Statuses
| Approved | Buyer approved the consolidated invoice. |
| Approval Paused | User roles or system roles defined in the approval group have no users assigned to them, or the user assigned doesn't have appropriate permissions to act on the work item. The buyer must assign users to these roles and restart the approval process. |
| Paid | Consolidated invoice has been paid. |
| Pending Approval | Buyer has submitted the consolidated invoice for approval. |
| Rejected | Buyer rejected the consolidated invoice. |
Summary
Consolidated invoices combine multiple individual invoices based on buyer-defined criteria to simplify payment processes.
Key Points:
- Benefits of Consolidated Invoices: Enable buyers to pay for multiple invoices from a supplier in a single payment, streamlining the financial process.
- Creation Process: Navigate to the Create button, select Consolidated Invoice from the Payments section, and enter necessary details such as code, business unit, and filters for inclusion.
- Filtering Criteria: Filters include Business Unit, Site, Supplier, Currency, and Invoice Type to ensure only relevant invoices are consolidated.