New fact sheets are created and managed in the inventory. During the next synchronization run, they are automatically transferred to SAP Signavio as new dictionary items in the mapped category. Any mapped attributes are also synchronized.
When new process diagrams are created in SAP Signavio, they are synchronized to SAP LeanIX as new business context fact sheets.
Recommended Best Practices
It is important to position each SAP Signavio process correctly within the Process House hierarchy, since these hierarchical relationships are automatically transferred to SAP LeanIX fact sheets as parent-child relations.
Example: If the L2 process Procure to Receipt is created and linked as a subprocess to the L1 process Source to Pay, this relationship is imported into SAP LeanIX. There, Source to Pay appears as the parent of Procure to Receipt. Any additional links, such as to applications or initiatives, are also synchronized and reflected in SAP LeanIX.
There is currently no built-in notification mechanism to alert users between tools when new items or fact sheets are added. You must inform relevant stakeholders through manual outreach or external communication channels.
Key Reports Supporting Governance
The following table outlines key reports and insights enabled by the integration of SAP LeanIX and SAP Signavio, supporting governance practices across enterprise architecture and business process management.
| Insights | Reports | Explanation |
|---|---|---|
| Which applications do I have in my source-to-pay process? | Application landscape report clustered by processes. | The application landscape report clustered by processes shows the dependencies between processes and applications, helping both enterprise architects and business process managers to proactively manage lifecycle impacts and other changes. |
| Which critical data objects are processed along the processes? | Data landscape report clustered by processes | The data landscape report clustered by processes helps enterprise architects and business process managers to understand data flows within business processes, assess the impact of IT changes on those flows, and manage data privacy and compliance. |
| Which processes depend on applications that are nearing phase-out or flagged for migration/elimination? | Application landscape report clustered by processes. Views: Lifecycle and TIME classification. | Using the application landscape report clustered by processes helps to quickly identify applications nearing end-of-life that require successors, as well as those already classified in TIME as candidates for migration or elimination. |
| How many applications are used in processes without proper governance or a proper owner? | Fact sheet chart in the dashboard with IT ownership tag as the parameter. | Using tags for IT ownership, you can see if process-integrated applications are managed by the business, which may indicate shadow IT. You can create this fact sheet chart on a dashboard. |
| How many mission-critical applications are not used in processes? | Fact sheet chart in the dashboard with business criticality as the parameter. | A chart showing applications by business criticality helps you to assess whether an application is truly mission critical, especially if it isn’t used in key processes. You can create this fact sheet chart on a dashboard. |
Lesson Summary:
- Data synchronization between SAP LeanIX and SAP Signavio involves the automatic transfer of new fact sheets and process diagrams.
- Positioning processes correctly within the SAP Signavio Process House hierarchy ensures accurate parent-child relationships in SAP LeanIX.
- Manual communication is needed to inform stakeholders of new items or fact sheets due to the absence of a built-in notification mechanism.
- Key reports, such as the Application Landscape and Data Landscape reports, support governance practices by providing insights into application dependencies and data flows.
- Dashboard charts with IT ownership and business criticality parameters help identify shadow IT and assess the criticality of applications.