Analyzing Req-to-Receive Process
Objective
After completing this lesson, you will be able to describe how to create a requisition for a contract-based item and review spend data inside a Contract Workspace.
Source-to-Order with Contract Compliance Process Flow
Generated Subscriptions
- When creating a Contract Terms document at the Item level, you can set the option "Generate subscription for non-catalog items." This will take items on the contract and load them into the catalog for users.
- While there are some slight differences between standard catalog items and items which come from contracts in terms of maintenance and administration, the end-user purchasing experience is very similar.
- Depending on configuration, items purchased on contract might:
- Have different order numbering
- Require a different approval process
- Have different invoicing rules and tolerances
- These differences apply to all items purchased on contract, not just items from a generated subscription.
Comined Spend
- The following slides required the Combined Spend feature to be enabled. Combined spend is available in suite integrated environments and provides additional integration between SAP Ariba Contracts and SAP Ariba Procurement Solutions
- With combine spend:
- Spend associated with the Contract Terms is now visible on the Contract Workspace
- Transactions are visible on the Contracts Workspace
- Any items Ordered, Received or Invoiced on the Procurement Contract
- Ad hoc transactions associated to the Contract Workspace directly, including Non-PO Invoices and Non-Catalog Purchase Orders
- Contract Documents on existing Contract Workspaces can be linked to additional Contract Workspaces
Contract Workspace (Procurement) - Spend Tab
The Spend tab provides a summary of the spend.
| #Index | Field Name | Description |
|---|---|---|
| 1 | Approved Amount | Total approved on the Contract Workspace. |
| 2 | Available | Amount available in the Contract Workspace. |
| 3 | Contract Max | Maximum amount set in the SAP Ariba Procurement Solution Contract. |
| 4 | Spend | Total spend against the contract, including ad hoc spend and on the procurement contract. |
| 5 | Total Spend | Total spend against the contract and any linked contract. |
The Spend tab will also display the spend detail and the transactions linked to the contract.
| #Index | Field Name | Description |
|---|---|---|
| 1 | Transaction against Contract and Ad hoc Transactions | Individual transactions can be found in either the Transactions against the Contract or Ad hoc Transactions section. |
| 2 | Details | Individual transactions can be found in either the Transactions against the Contract or Ad hoc Transactions section. |