Describing SAP Ariba 2402 Release Features

Objectives

After completing this lesson, you will be able to:

  • Describe new or changed features for SAP Ariba Supplier Management in the SAP Ariba 2402 release

ARI-21867: Bulk Engagement Request Creation and Corresponding Actions

Technical Details

  • Applicable Products
    • SAP Ariba Supplier Risk
  • User Type
    • Buyer
  • Enablement Model
    • Customer configured

Description

This feature allows you to create and work with multiple engagement requests. Enter business details once and specify a list of suppliers. The result is a new engagement request created for each supplier with the same set of business details. Responsible users can then perform bulk approval of engagement requests and also send assessments in bulk to those suppliers.

After you create bulk engagement requests, you can perform further actions on the engagement requests from the Actions tile on the SAP Ariba Supplier Risk dashboard.

Selecting the Bulk Approval of Engagement Requests action or the Bulk Send Assessment action on the Action queue, brings up a list of engagement requests that were created in bulk. You can then perform the respective action for the required group, as appropriate.

Customer Benefits

You can now speed up the process of creating, approving, and sending engagement requests, providing:

  • More efficient evaluation of supplier risk
  • Faster and simpler approval for multiple requests
  • Easier submission of engagement risk questionnaires to multiple suppliers
  • Mass send human rights self-assessment questionnaire

Prerequisites

  • Your site must be configured to use control-based engagement risk assessment projects.
  • To create engagement requests using this method, your user must belong to the Supplier Risk Engagement Requestor or Supplier Risk Engagement Governance Analyst user group.
  • To perform bulk approval and send mass assessments, engagement requests must be created in bulk.
  • To create and work on multiple engagement requests, the following Intelligent Configuration Manager self-service parameters must be enabled:
    • Allow bulk creation of engagement requests (Application.SR.Engagement.BulkCreateEngagementRequests)
    • Manage user interactions during update processing (Application.SR.Engagement.UpdateProcessingBehavior)
    • Manage user interactions during send assessments processing (Application.SR.Engagement.SendAssessmentsProcessingBehavior)
  • To use filter in the search page, the Supplier Management self-service configuration parameter Ability to Search for Suppliers Based on the Risk Information (Application.SM.RiskLevelSearchFilter) must be enabled in SM AdministrationConfiguration Parameters.

Restrictions

  • The maximum supplier count for bulk creation of engagement requests is 5,000.
  • You must select all the required suppliers during the original bulk creation of the engagement request. You cannot modify or select additional suppliers for an already-submitted engagement request.
  • When engagement requests are created in bulk, approvers can only approve engagement requests in bulk. Approval of engagement requests for individual suppliers is not supported with bulk engagement requests.

Feature Details

Creating Engagement Requests in Bulk

This feature allows you to create engagement requests for multiple suppliers, as shown in Figure 2.

The maximum number of suppliers for which you can bulk create engagement requests at one time is determined by the self-service configuration parameter Allowable number of suppliers for bulk creation of engagement requests. By default, the maximum supplier count is set to 100. You can modify the number to anything between 2 and 5000, as required, before you create bulk engagement requests. This is an optional parameter.

Screenshot of creating engagement requests in bulk.

Approving Engagement Requests in Bulk

Engagement requests that were created as a group can also be approved as a group, as shown in Figures 3 and 4. This saves time compared to working with each engagement request individually.

Screenshot of bulk approval tasks for engagement requests in the action queue.

Screenshot of a bulk approval page showing a list of the engagement requests in the group.

Sending Assessment in Bulk

Bulk send assessments allows you to send assessments to a group of suppliers for which engagement requests were created and approved in bulk, as shown in Figures 5 and 6. This saves time compared to working with each engagement request individually.

Screenshot of bulk send assessment tasks for engagement requests in the action queue.
Screenshot of a Review bulk send assessment request for: page showing a list of the engagement requests in the group.

NGSM-2959: New Supplier Profile Summary

Technical Details

  • Applicable Products
    • SAP Ariba Supplier Lifecycle and Performance
    • SAP Ariba Supplier Risk
    • SAP Ariba Strategic Sourcing Suite
  • User Type
    • Buyer
  • Enablement Model
    • Customer configured

Description

This feature introduces a new profile summary for suppliers in SAP Ariba Supplier Management solutions. It provides an enhanced user experience that leverages the latest SAP capabilities, including a new Operational Score panel with data from integrated SAP S/4HANA operational KPIs if available.

Note

Sourcing and contract data will not be available during the initial release and is planned for a subsequent release.

Customer Benefits

The biggest challenge for efficient supplier management is the lack of visibility into a unified view of supplier information. By having accurate and up-to-date supplier information, organizations can make informed decisions about which suppliers to engage with, ensuring that they align with the company's requirements and standards.

Prerequisites

  • A deployed SAP Ariba site that includes at least one of the applicable solutions.
  • In SAP for Me, log in as an S-user and request provisioning for SAP Ariba Supplier Management.
  • In Identity Authentication:
    • Set up single sign-on (SSO) for the supplier profile summary.
    • Create a corresponding user for each user in your SAP Ariba site who has permission to view supplier profiles.
  • In your SAP Ariba site, perform the following actions:
  • This provisioning is a one-time operation for all SAP Ariba supplier management applications on SAP Business Technology Platform. If you've already completed it when setting up Finding and Event Collaboration, you can skip this step.
  • The Operational Score panel is available in sites integrated with SAP S/4HANA with the Supplier Operational Evaluation app.
  • For each individual supplier, the profile summary content that's available depends on your site's solution package and the activity and data associated with the supplier.
  • The in-application help in the supplier profile summary is an extension of the existing in-application help on the supplier search page and in many profile detail pages, and is controlled by the same configuration settings.

Feature Details

The supplier profile summary shows all the information your organization has collected about a supplier. Depending on your role, you can also manage common supplier information and activities from their profile summary.

You can view a supplier's profile summary by choosing the supplier's name on dashboards, in search results, and in associated projects and events. The profile summary includes different panels for specific activities and types of information, as shown in Figure 7. The panels you see vary depending on your site's solution package and feature enablement.

Screenshot of the new supplier profile summary.

NS-23667: New SAP Business Network Registration Flow for SAP Ariba Supplier Lifecycle and Performance and SAP Ariba Sourcing Suppliers

Technical Details

  • Applicable Products
    • SAP Business Network
    • SAP Ariba Sourcing
    • SAP Ariba Supplier Lifecycle and Performance
  • User Type
    • Buyer
    • Supplier
  • Enablement Model
    • Automatically on

Description

This feature brings an updated network registration experience for responding to supplier management questionnaires and sourcing events. The improved user experience for suppliers aligns with the previously implemented changes for walk-up suppliers and buyers invitation using trading relationship request.

Customer Benefits

  • Streamlined registration process for all suppliers
  • Easier onboarding process for suppliers registering for sourcing events or qualification
  • Reduced number of contacts to customer and customer support regarding registration
  • All improvements implemented in central service

Feature Details

Previously, the SAP Business Network registration flow for SAP Ariba Supplier Lifecycle and Performance and SAP Ariba Sourcing suppliers was not consistent with other registration types. The pop-ups regarding existing accounts were misleading and the sub-user registration page was not intuitive. This feature brings an improved network registration landing page experience for suppliers. The new experience includes:

  • Improved network registration landing page: The landing page is the entry point for a supplier to establish a business relationship. From there, potential suppliers can create a new SAP Business Network account, use an existing account, or search for an existing account. SAP Business Network has several automated search and matching capabilities to surface existing accounts and avoid duplicate account creation.
  • Improved matching functionality: The previous network registration flow included a pop-up message that was misleading for many suppliers. This feature replaces the pop-up message with an option to review the existing accounts. If you find a matching account, you can use the account to log in by choosing Use this account.
  • New updated communication templates with unified SAP Business Network design.
    Note

    Note: No change to the invitation letter.

  • Improved security: This feature introduces email confirmation functionality to align with marketplace standards.
  • Re-CAPTCHA confirmation: You must complete Re-CAPTCHA confirmation to complete network registration, preventing any bot attacks.
  • This feature extends existing HCP/ICP address validations and all other country/region-specific validations on the network registration form. It ensures that the company legal name and mandatory address fields are entered in valid Latin characters.
  • Sub-user network registration flow has a dedicated landing page without matching suggestions.
  • Improved error handling with clear messaging for addressing errors.

SM-41768: API to Obtain and Update Project Team Members in Supplier Management Projects

Technical Details

  • Applicable Products
    • SAP Ariba Supplier Lifecycle and Performance
    • SAP Ariba Strategic Sourcing Suite
  • User Type
    • Buyer
  • Enablement Model
    • Automatically on

Description

This feature makes an SAP Ariba API available to supplier management projects. The /projects/{projectId}/teams endpoint allows you to retrieve and modify project team members. Using this endpoint, you can also add team members as approvers in supplier management projects such as supplier request, supplier registration, supplier qualification, and modular questionnaire.

Customer Benefits

Support for project team data export and updates via API provides a greater level of flexibility and extensibility for customers to execute their processes based on external data including approval workflows.

Prerequisites

  • You must make API calls before any associated approval tasks are triggered. When users respond to a questionnaire, the associated approval tasks become active immediately. As a result, attempts to modify users, user groups, or approvers via the API may not yield accurate results. To ensure that you make API calls before the approval tasks are triggered, you might consider setting up a to-do task as a predecessor for your approval workflow.
  • To create an application and request access to use the SAP Ariba APIs relevant to this feature, you must have access to the SAP Ariba developer portal. For details refer to Steps to Start Using the SAP Ariba APIs in the Help for the SAP Ariba Developer Portal guide.
  • All queries made to this API must be authenticated using OAuth authentication. For details refer to SAP Ariba Developer Portal Authentication in the Help for the SAP Ariba Developer Portal guide.

Restrictions

For supplier management projects, this feature only supports the /teams endpoint; other API endpoints are not supported.

Feature Details

You can now retrieve and modify project team members in supplier management projects using an SAP Ariba API. You can also add or remove approvers using the API. Previously, you could only perform these tasks through the user interface.

SM-41780: Improvements to the Automatic Start of Supplier Registration Feature

Technical Details

  • Applicable Products
    • SAP Ariba Supplier Lifecycle and Performance
    • SAP Ariba Supplier Information and Performance Management
    • SAP Ariba Strategic Sourcing Suite
  • User Type
    • Buyer
  • Enablement Model
    • Customer configured

Description

With this feature, supplier registrations are started automatically when primary supplier contacts are added or imported for the very first time and when supplier requests are externally approved in an integrated SAP Master Data Governance - Suppliers (MDG-S) system, and confirmed in SAP Ariba Supplier Lifecycle and Performance

Customer Benefits

The invitation process can be triggered more efficiently which reduces manual effort and improves overall efficiency.

Prerequisites

  • A member of the Customer Administrator group must enable the parameter Automatically start supplier registrations(Application.SM.AutoStartRegistration) in the Intelligent Configuration Manager workspace.
  • To enable or disable self-service configuration parameters in the ManageSM AdministrationConfiguration Parameters workspace, you must be a member of the Customer Administrator and SM Ops Administrator group.
  • A customer administrator must ensure that the parameter Application.SM.VendorContactPushTaskEnabled is enabled in ManageAdministrationCustomization ManagerParameters.
  • For SAP Ariba Supplier Information and Performance Management, this feature requires the "new architecture."

Feature Details

With this feature, supplier registrations are started automatically when:

  • Primary supplier contacts are added or imported for the very first time
  • Supplier requests are externally approved in an integrated SAP Master Data Governance - Suppliers (MDG-S) system, and confirmed in SAP Ariba Supplier Lifecycle and Performance

If you add the first contact to a supplier 360° profile, that contact automatically becomes the primary supplier contact. When a registration invitation is sent automatically to the primary supplier contact, the Invite button is disabled. However, when an in-progress registration is canceled, the Invite button becomes enabled after some time, and you can manually invite the supplier.

If you cancel an existing registration and subsequently inactivate the primary contact, the registration is automatically sent again when you add a new primary contact.

Related Resources

Information about all the new or changed features in the SAP Ariba 2402 release is available in What's New in SAP Procurement and SAP Business Network.

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