Introducing Classes

Objective

After completing this lesson, you will be able to explain the class creation and registration process.

Overview

Class management involves organizing and scheduling sessions for instructor-led courses, hybrid courses combining instructor-led sessions with online content, or reserving resource blocks. This unit specifically addresses how to schedule items within SAP SuccessFactors Learning. When a class is created, it adds an instance of the course to the calendar, assigns any necessary resources, and enables learner registration.

Learners can be enrolled in classes by administrators, their managers, or through self-registration. The system also triggers email notifications to participants, managers, instructors, and relevant contacts associated with the class.

Watch this video to learn how to create classes.

Video Summary

This video demonstrates how to create and register learners for a class. Classes can be created through the Classes menu or scheduled from an Instructor-Led item, and learners can be registered by administrators or through self-registration if allowed. The class information is pre-populated from the associated item and can be edited as needed.

Terminology and Definitions

The following table presents some terms and definitions related to scheduling classes in SAP SuccessFactors Learning.

Term	Definition
Class	An item scheduled and placed on the training calendar with a start date and time.
Resource Block	A specific type of class used to indicate when resources or learners are unavailable. A resource block (depending on system settings) may present the Administrator with a warning of a possible resource conflict or prevent resources from being scheduled into another class during a given time, such as when equipment is undergoing maintenance, an instructor is on vacation, or a learner is out of the office for an extended period of time.
Time Slot	A unit of time within a class. A class must have at least one time slot but can have multiple time slots. Time Slots are used primarily for resource management.
Cohort	A group of learners who are tracked as a group and perhaps complete a series of scheduled training requirements.

Term	Definition
Resources	Assets that are assigned and reserved to a time slot within a class.
Instructor	A person who will instruct or facilitate a specific portion of the class.
Facility	A building where training takes place (for example, Headquarters).
Location	A space or room within the facility (for example, a classroom, computer lab).
Equipment	Reusable training objects (for example, VCR, TV, video cameras, or LCD).
Materials	Consumable training objects (for example, notepads, markers, or specific training guides).
Custom Resources	Resources not categorized above intended to track training cost (for example, catering or parking fees).

Two Ways to Create a Class

There are a couple of ways to create a class. The most efficient way is to create the class from the Instructor-Led item entity, as that process will pre-populate the class summary information, instead of having to search for it. From the item entity Actions menu, select Schedule. The item settings will cascade into the class entity.

Schedule option is selected in the Actions drop down menu.

The other way to create a class entity is to navigate to Learning Administration→Learning Activities→Class→Add New. The Administrator would then have to search for the desired item to be scheduled and enter the other logistical details.

Upon completion of the class entity logistical information, select SAVE and the system will create the class entity that contains the cascaded base items information to include its agenda.

Summary

Class management organizes and schedules instructor-led, hybrid courses, or resource blocks for learner registration.
Classes can be created through Instructor-Led items or via the Learning Administration menu.
Key class components include instructors, resources, facilities, locations, equipment, and materials.
Learners can be registered by administrators, managers, or self-register if permitted; email notifications are triggered automatically.

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