In addition to recruiting operators (roles), fields defining teams of users are supported on the requisition. Team Recruiting provides a way to give a team of people the same level of access and permissions as the primary operator to allow team members to support and assist this operator.
Recruiting Teams
Objectives
After completing this lesson, you will be able to:
- Create recruiting teams.
- Define team members' permissions.
Team-Defined Recruiting
Team Members Definition
Team members are defined in the Admin Center.
Defining the Team Members: Group and Individual
The team members can be selected individually or set up as a group.
Defining the team members as a group:
To be able to define the team members as a group, the group has to be created in the Recruiting Group section. The members of the group are automatically updated, meaning that if the group member does not meet specified criteria, they are automatically removed from the recruiting group; for example, the specific user is relocated and is no longer based in the defined location.
Defining the team members individually:
It is also possible to add specific users to a team. Any changes within users added to the team individually need to be done manually; for example, if the person leaves the company or if responsibilities are changed.
Defining the Team Members: Add Individual Members and Users Directly
Adding individual users or groups to the admin setup is not retroactive (that is, they are not added to existing requisitions).
Changing the definition of a group to contain different users is retroactive (all requisitions containing that group reflect the changes to the group membership).
Note
The best practice is to add groups rather than individuals in the admin setup.
Individual members can also be added directly on the job requisition.
It is possible to restrict this function in Admin Center→Team Recruiting Settings.
It is also possible to set up a default primary user who appears on all job requisitions automatically. In the example below, Paula will always be selected as Recruiter on the job requisition because she has been designated as the default primary user.
Any user that has permission to manage Recruiting Team Settings can update Team Recruiting settings in Admin Center.
Personal Preferences on Job Requisition
Every user can set up personal team preferences that appear on every job requisition where a user is assigned to a specified role.
Personal preferences are defined in Recruiting→Preferences→My Recruiting Team Preferences.
Create a Recruiting Team
Team Member Permissions
All team members have the same permissions as a primary operator once the requisition is approved. The primary operator permissions are defined in the back end of the system. All team members have the same permissions once the requisition is approved as defined for the primary operator. For example, any fields for which the Recruiter has write permissions in the approved state of a job requisition, the members of the Recruiter Team also inherit.
It is possible to adjust the permission settings for team members so that they have access to all job requisitions as the primary operator when the job requisition is in pre-approved status. The settings area can be adjusted in Admin Center→Manage Recruiting Team Settings→Allow users to view pre-approved requisitions without regard to route map status.
Upline Manager Permissions
When Team Recruiting functionality is enabled, it is possible to grant permissions to all upline managers above the hiring manager to have the same permissions as the hiring manager.
In cases where you want to give upline mangers different permissions from the hiring manager, this option needs to be configured in the back end of the system.