Introducing Payment Types

Objective

After completing this lesson, you will be able to describe the different behaviors of Payment Types in Concur Expense Professional Edition.

Payment Types

Payment Types define how an employee paid for an expense during a transaction. Examples include cash, personal or company card, company paid, and pending card transactions.

The image displays an online expense form with fields filled in for a dinner expense. It shows the expense type set to dinner, the transaction date set to August 6, 2025, and the business purpose listed as training. It shows the vendor name as Back Nine Grill and the city of purchase as Pittsford, New York. It highlights the payment type field, which shows AMEX Corporate Card. It also shows the amount of 35.34 in United States dollars and a checkbox for marking the expense as personal.

Key Points

Review the following key points about Payment Types:

Payment Type is a required field on every expense entry form.
The system maps payment types to group configurations.
Company cards are assigned directly to user profiles, not through payment type mapping. (Note: Company card imports are configured separately by SAP Concur.)

Payment Type Behaviors

Review the image and descriptions below to learn about the payment type behaviors supported in Concur Expense.

The image displays a diagram that highlights five supported payment types. A large blue circle on the left contains the text “Supported Payment Types.” Five lines extend from the circle to separate labels on the right. The labels list cash or out‑of‑pocket payment, company‑paid payment, company‑billed and company‑paid payment, individually billed and company‑paid payment, and individually billed and individually paid payment.

Cash/Out of Pocket: The transaction is an employee out-of-pocket expense that is cash or personal credit card. If the approver approves it, the system reimburses this type of expenditure.
Company Paid: The company has an account with a vendor and pays them at a specified time, such as monthly.
Company Billed/Company Paid (CBCP): The employee uses the company card to charge their expenses, but the company receives the statement and pays the company card vendor directly.
Individually Billed/Company Paid (IBCP): The individual cardholder (employee) makes the charges on a company card and then adds the charge activity to an expense report. The company reimburses the company card vendor for all company card charges the employee submits in expense reports during that payment cycle.
Individually Billed/Individually Paid (IBIP): A charge card that is issued by a company and is issued in the employee's name. The system sends the statement to the employee; the employee pays the bill and then submits an expense report for the company to reimburse them.

Additional Notes

The Global Template includes Pending Card transactions whether or not the administrator has activated this payment type for the group.
Expenses with this payment type cannot be submitted.
The Global Template also includes Personal Card transactions, which are used when out of pocket expenses from a personal credit card are imported into the system. If approved, these expenses are reimbursed.
Administrators can work with SAP Concur to create test card transactions.

Summary

Payment Types provide the customer with detailed information on the type of transaction, and specifically who will receive reimbursement.
There are several different Payment Types, each of which will have a unique behavior in visibility and reporting depending on the method used.
Non-Company Card Payment Types are assigned to the user's Expense Group.
Company Card Payment Types are assigned to the user directly.

Reference

Topic	Link
Payment Types	SAP Help Portal

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