Introducing Guided Buying Users

Guided buying is for casual users who make infrequent purchases and functional buyers who purchase​ goods and services for their departments. It makes it simpler for users to find what they’re looking for and​ lets your procurement department offer tailored help content when users need more guidance. ​

Procurement professionals from your organization's procurement department help configure and roll out guided buying. They can operate in decentralized business units, while guided buying improves procurement policy compliance through built-in policies. ​

Customer administrators must assign users the appropriate system permissions to access guided buying data and functionality.

Action	Required Groups
Create requests and enter receipt information	Purchasing User Note Users who don't belong to the Purchasing User group can still access your organization's guided buying URL to approve requests, but they can't reach the checkout page or submit requests. These users are taken to the Approve Request page by default.
Request quotes from suppliers through the self-service scenario (operational sourcing or SAP Ariba Sourcing customers)	Purchasing User
Access the Admin page in guided buying	Customer Administrator or Customer Catalog Manager
View the Spot Buy section when searching for an item	Spot Buy User
Hide the Request a non-catalog item option for particular users	No Ad-hoc Item
Create a non-PO invoice	Invoice Agent, Invoice Entry User, Invoice Entry User (Non-PO), or Invoice Manager
Edit requests when approving them	Purchasing User and a group that gives edit permission

Note

If your organization uses catalog views, users' group assignments determine which catalogs and suppliers they can buy from.