Working with Portfolio Items and Decision Points


After completing this lesson, you will be able to:

  • Maintain portfolio items
  • Maintain decision points

Portfolio Items

Creation of Portfolio Items

The Hybrid Development company wants to enhance its software for recording the working times of their employees. John is the project lead of the project. Together with Sarah in her role as portfolio manager, he evaluates the various options available when using SAP Portfolio Management.

This is their discussion:
Portfolio items in SAP Portfolio and Project Management represent individual projects, project proposals, services, or product initiatives. At item level, you can enter critical success factors and plan finances and capacities.
A screenshot of a portfolio item is shown.

The data for an item can be entered manually, derived by using questionnaires and scoring models, or determined from allocated projects and controlling objects through integration with Project Management and financial systems.

When you create an item, you must always specify a portfolio item type or an item template. The portfolio item type specifies several properties of the item, such as decision points. In addition to the portfolio item type, the item template includes additional master data, such as area and priority.

You have different options for creating items. You can create items individually or you can create multiple items at the same time. You can use an interface in the SAP Portfolio and Project Management core system to generate portfolio items based on a Microsoft Excel file.

The item data is clustered on various tab pages.

Item details

Choose each tab page for more details:
You can start the following demonstration, to see how you can create a new portfolio item:
Look at the following demonstration to learn how to create a portfolio item:

Decision Points

You can use decision points to subdivide the planned progress of portfolio items and initiatives into individual stages. Examples of decision points:

  • Prepare
  • Realize
  • Deploy
  • Run
A screenshot of a decision point is shown.

The progress of an item (such as its specification, planning, and execution) can be represented by decision points. Based on their decision points and data, you can monitor a set of portfolio items in SAP Portfolio and Project Management. You can compare them with each other, and make decisions about future progress.

Each decision point has its own status and status sequence. If the final status of a decision point is reached, this decision point ends automatically and the next decision point with the corresponding start status begins.

The current active decision point and its active status can also be analyzed in the item details in the item dashboard for several items simultaneously.
Look at the following demonstration to learn how to process decision points in a portfolio item:

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