Beyond utilizing default account assignments in everyday operations, you want to explore additional options that enhance the precision of the accountants' postings, specifically regarding account assignment objects. Consequently, you aim to gain a deeper understanding of how validation rules are used and implemented
Validation rules increase the accuracy of your financial transactions. Validations perform an automated check ensuring that business transactions can be posted only when the specified preconditions are met. If they are not met, a user-defined message is displayed to warn you of a potential mistake or to block you from proceeding without correcting things.
In the example below, the goal is to ensure that telephone expenses are accurately assigned to a specific cost center:
In the validation, the precondition is posting to a specific G/L account. The validation then checks if the account assignment entered during the posting process matches the cost center value from the validation rule. If the values are the same, the posting will proceed. However, if a different cost center is entered, a message will appear. Here, in this example, an error message is used. This forces the user to resolve the issue (enter the correct cost center). Alternatively, you could configure the validation to show a warning message which would not prevent the user from completing their posting if they chose to ignore it.