When the UDF is uploaded, SAP SuccessFactors searches the records in the file and only makes changes to data in SAP SuccessFactors where the USERID field matches a USERID in the system. When SAP SuccessFactors encounters a USERID that currently does not exist in the system, it is considered a new user and is added to the system as such. When the UDF does not contain a record for an existing user in the system, no changes are made.
Adding New Users using the UDF
To add new users, add a new row to the UDF. Complete the required fields and import the file into the system. File behavior determines that the system does not recognize the new USERID and adds this record as a new user.
Changing User Data using the UDF
To change user information using the UDF, you must first export the current data from the system, edit the records that require editing, and then import the updated UDF. File behavior determines that the system recognizes the USERID of the changed user and changes the information accordingly in the system.
Inactivating a User using the UDF
To inactivate a user you follow similar steps as when changing user data. In this case, the STATUS of the user is changed. To inactivate a user, SAP SuccessFactors recommends that the current data is exported from the system. Edit the STATUS field for the appropriate user to inactive, and import the updated file into the system. File behavior determines that the system recognizes the USERID of the inactivated user and inactivates the user in the system.
Setting the record of a user to inactive freezes the user account in its current state, this means you cannot make changes to the account.