Prompts support a new text property named hint. This hint is displayed when the user must answer these prompts in the Prompts dialog box. It can be used by document designers to help their users answer these prompts.
In Design mode, you can define this hint in the Prompt Hint text field available when creating or editing:
- A filter prompt in the Edit Prompt dialog box.
- A member prompt in the Member Selector dialog box, Prompt tab.
- A ranking prompt, in the Prompt Properties dialog box when defining a ranking in the Query Panel.
The buttons in this text field toolbar allow you to bold, italicize or underline the selected text or add a hyperlink.
In Design mode, the Main Side Panel contains a new tab named Prompts listing all the prompts of the document. If you select a prompt, the Build Side Panel, Properties tab displays the properties of this prompt, including its hint and the queries it is coming from (this may be useful if the prompt has been factorized).
If your document contains prompts coming from several queries, you can define in which order they are displayed in the Prompts dialog box. Use the Move Up and Move Down buttons and click Apply to change the default order of the prompts. Click the Reset All button to restore the default order.
If variants have been defined for your prompts, you can click the Shared Variants button to open a dialog box where you can decide the ones to be public or to remain personal.
This Prompts tab is also available in Reading mode but it displays only the prompts answers and you cannot change prompts properties.
Variants are lists of predefined answers to prompts. Since their release in SAP BI 4.1, they are only available to the users who have created them. Now, you can also share your variants so they can be used by any users.
When you save your answers as a variant, select its type in the drop-down list of the Create Variant dialog box:
- Personal: to be the only one to use it, as in previous releases.
- Public: to share it so that it can be used by any users.