SAP Document and Reporting Compliance is an end-to-end solution for all types of mandates and, as a result, it offers the possibility to transform your processes end-to-end.
When it comes to the end-to-end process, we see heterogeneous setups:
Certain organizations have electronic documents managed within AP/AR teams, so a part of the process is managed by, for example, billing clerks, and others, by the GL or tax accountant.
Other organizations have established a new centralized team responsible for compliance.
Taking into account that all kind of setups exist, our solution is flexible to be set up to meet the needs of your organization. We follow standard SAP role and authorization concepts.
When it comes to the actual process, everything starts with business documents that, upon creation, generate electronic documents in real-time without any manual intervention. As these are created, they are automatically processed so the system takes care of validations, determines the receiver, includes the digital signature, and electronically transmits the documents. While this is all automated with no-touches when no failures occur, the documents are consolidated in a dashboard, centralized worldwide so they can be easily monitored.
If any failure occurs, the system can be set up to reprocess automatically, to limit manual interactions and minimize effort as much as possible. When required, failures can be easily followed-up via the holistic dashboard that allows for seamless navigation to underlying invoices, and the completion of corrections, within a few clicks.
In addition to this worldwide monitoring, additional consistency checks can be run continuously to avoid discrepancies against the authorities' records, and allow seamless transition to statutory reporting once we get to month-end. This is facilitated via an holistic dashboard that allows the Compliance Team or Tax Accountant to review electronic documents, and ensure there are no documents with open actions. If any are, they can take this into account, initiate periodic reporting, and initiate the task within the same place.
When it comes to statutory reporting, the solution supports it end-to-end, with a fully digitized process in the system. From adjustments and controls that no longer rely on Excel, to drill-down to underlying data and approvals via workflow integration prior to submission. Embedded analytics enable data-driven insights and full digital traceability. From the final report, regardless of the level of granularity, it always allows to drill-down to the underlying documents within a few clicks. The same applies to approvers that no longer rely on offline data, and can review and approve prior submissions. Once approval has been gathered, SAP Document and Reporting Compliance allows seamless completion of the submission, either electronically (where supported), or via file upload and manual typing in accordance with Governments' specifications.
Hopefully this gives you an overview of the end-to-end process that is fully digitized in the system, enabling a future-proofing audit trail.
This doesn't just apply to the legal content provided out-of-the-box. Design tools are made available so that additional scenarios or reports can be easily added or extended, to ensure the one process can truly be streamlined worldwide.
