Executing Profile Matchups


After completing this lesson, you will be able to:

  • Manage employee's qualifications to execute a profile matchup to verify fit for a role

Employee Qualification Management

One of the key functions of personnel development is to manage the qualifications within an organization. You can plan and implement specific personnel and training measures to promote the professional development of employees.

You need to ensure that your organization has all the qualifications and skills it requires. You can do this by maintaining a qualifications catalog, preparing qualification evaluations for positions and employees, and implementing specific training measures to address the skill and qualification gaps.

The Qualification Catalog

The customer must configure the qualification catalog, to make it company specific. They will need to build up qualification groups, which is the hierarchy of the catalog. Then define and link the qualifications themselves. To be able to evaluate qualifications and requirements, you need to set up scales.

The qualification catalog is configured in the Personnel Development component.

Use the qualification catalog to compare existing qualifications of an employee with the requirements defined for a position. All qualifications and requirements refer to the same object but from a different perspective.


Customers are using profiles to store information, such as qualifications, potential, preferences, dislikes, and requirements. For profiles to be used, customers must build the qualification catalog.

Create profiles for different object types and each object type can have a number of different subprofiles.

Each profile consists of the following:

  • The header contains standard information. For employees, this information might include the employee's name, date of birth, and hierarchical position in the company.
  • Subprofiles contain more specific information under a particular heading. For example, an employee's qualifications subprofile contains details of the employee's skills and knowledge.

Profile Matchup

Profile matchup functionality allows you to compare qualifications and requirements of persons, positions, and jobs. You can include as many objects in a profile matchup as required.

When you compare qualifications with requirements, one of the following scenarios can be the result:

  • The qualification exactly fulfills the requirement.
  • The qualification does not fulfill the requirement (the proficiency of the qualification is lower than required or does not exist at all).
  • The employee is overqualified (the proficiency of the qualification is higher than required).

If Personnel Development is integrated with Training and Event Management, you can use the Generate Training Proposals function. In this case, the system will propose training courses or business events that can provide the missing qualifications. You can make direct bookings for these business events or courses.

Execute a Profile Matchup

Business Example

You are responsible for managing employee qualifications and comparing them with position requirements. For this reason, you must execute a profile matchup.

Execute a profile matchup between Lars Becker and the position he holds.

Learn how to execute a profile matchup, then book the employee on to a training event, or prebook on to a training type.


  1. Search for the employee and the position that they hold. From the SAP Easy Access screen, chooseHuman ResourcesPersonnel ManagementPersonnel DevelopmentProfiledouble-click on PPPD – Display.

    You can also enter PPPD in the Command field or select the link if you have saved it as a favorite.

  2. In the Person: Display Profile screen, expand Person then select Search Term. Enter personnel number or name in the With name field, then choose Find.

  3. Double-click on the Employee in the Hit list.

  4. View comparison of requirements of the position and qualifications of the employee – the profile matchup.

  5. Choose Current Position.

  6. Choose List.

  7. Integration into Training Management. You can book onto a training event or, if you can’t find an event, you can even prebook on the training type.

  8. Choose Training for a Qualification.

  9. Choose Participant for the Business event type.

    You can book the employee onto a training event if there are event dates available. Or prebook if none are available.

  10. Choose Prebook.

  11. Choose Save.

  12. Choose Back to return to the SAP Easy Access screen.

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