Introducing Time Recording

Time Recording Process Flow Overview

The figure demonstrates an overview of the Time Recording (J12) process flow.

The workflow integrates an external system for time recording provided by the customer with SAP S/4HANA Cloud. Employees record actual working times, which can be transferred optionally. Project managers in commercial services and line managers can submit timesheets on behalf of employees. These working times are then approved, and team utilization is analyzed. Key roles include employees, project managers, and line managers, with functionalities for maintaining customer project billing and employee central integration.

Description

The Time Recording scenario provides employees with a quick entry method for recording time against customer or internal projects. In the time entry sheet, all work packages or work items assigned to the employee are visible. Non billable times can also be entered for full time accountability. Time recording on behalf of the employee and approval of time sheet entries is possible.

Key Process Steps

Record actual working times
Access time sheet on behalf of employees
Transfer time recordings to target components
Approve time sheet entries
Notify missing time
See an overview of team utilization for line managers

Benefits

Integrate with SAP SuccessFactors - Employee Central natively
Enter times for project members in an easy and intuitive manner
Pre-populate work packages assigned to an employee in time sheet application for easy selection
Enter non-billable times
Ensure high quality of time sheet entries because of approval step
Import new employees easily
Interface activity-based time recording data with SAP S/4HANA via Public API