Intercompany billing happens between company codes within a corporate group. Once again, taking the example from previous sections, after a customer places an order for services from company code 1010 (Germany), this company code orders the services through a sales organization from a plant that belongs to company code 1710 (United States). In addition to the invoice for the customer, the system also creates an intercompany billing document for delivering company 1710 (United States) to charge ordering company 1010 (Germany).
The next sections will take you through the steps required to perform intercompany billing in the delivering company.
Intercompany Sales Order
For project-based services, intercompany sales orders must be created manually as a one-time activity for each delivering company involved in the intercompany process. The SAP Fiori app Create Sales Orders – Intercompany can be used to create intercompany sales orders, order type SO03 (Intercompany Order), for resource-related intercompany billing.
In this example the intercompany sales order is created for sales organization 1710 (United States) as the delivering organization.
When delivering services for company code 1010 (Germany), the intercompany sales order for delivering company 1710 (United States) should be created to customer 10401010. That is, the sold-to-party should be set to 10401010 and the sales organization to 1710.
10401010 is the standard customer number for intercompany billing assigned to the sales organization of ordering company 1010. See the section Setting up Business Partners for more details.
To check whether the intercompany sales order for a given delivering company already exists, you can use the List Sales Orders – Intercompany app. Through this app, you can specify the following criteria:
- Order type
- Sold-to party
- Document date
- Customer reference
Intercompany Billing Request
The resource-related intercompany billing request can be generated through the Generate Intercompany Billing Request app by scheduling a background job. The result of this job is a debit memo request, type DMR3 (Debit Memo RequestIC), for intercompany billing. This debit memo request includes time recordings and expenses related to intercompany services which will be invoiced to the ordering company later.
Intercompany Billing Document
Finally, the intercompany invoice, billing type CI02 (Intercompany Invoice), can be issued through the Create Billing Documents app by selecting the debit memo request generated through the scheduled job. In case there are several items in the billing due list, you can filter by SD Document Type DMR3 to obtain the list of intercompany debit memo requests which are ready to be billed.
For more details on the functionalities available in the SAP Fiori app Create Billing Documents, please refer to Sales Order Processing (J14).