Freight costs calculated for the freight documents (freight orders and freight bookings) are to be posted in financial accounting to record such costs in accounting as accruals and to pay the carriers or freight forwarders. Once the freight documents are in a status in which the transportation has been initiated or completed, the freight costs can be posted to financial accounting. A user with role Transportation Buyer is responsible for this process from a transportation perspective. On the financial side, a user with role Accounts Payable Accountant concludes the process.
The freight settlement process (scope item 6W4) consists of four process steps.
In the first process step, the transportation buyer is responsible to confirm the freight document (freight order or freight booking) for accruals posting. They afterwards monitor the freight documents for any posting errors. The accounts payable accountant is responsible for the remaining two steps, that is the carrier settlement and the posting of the invoice.
It is also possible to automate the confirmation and posting of freight costs. You can use a combination of carrier/service provider, procuring company code and purchasing organization to set-up the automation of the confirmation and the posting of freight costs. When a freight document matches the defined condition, the system automatically confirms and posts the freight costs for the freight document. The corresponding condition with type /SCMTMS/TOR_FRC_CONF is defined in the Manage Conditions app.