Organizational management is a means for creating and managing the organizational and staffing structures in your company. Organizational management uses an organizational model as its basis.
In Transportation Management (TM) in SAP S/4HANA Cloud Public Edition, the organizational structure consists of the following organizational units:
- Company organization
This organizational unit corresponds to the enterprise resource planning (ERP) company code containing the local currency. The company organization unit is used for invoicing and charging.
- Purchasing organization
The purchasing organization is the organizational unit that is responsible for purchasing. It negotiates and creates freight agreements. Subsequently the purchasing organization is assigned in the freight order for charge calculation and settlement.
- Purchasing group
The purchasing group is a sub-ordinate organization to a purchasing organization.
The TM organizational units are different from those used in other processes or modules like materials management (MM). Therefore, the TM organizational units have to be created in an early stage from the enterprise structure. For this purpose, you can use the Create and Update TM Organizations - From Enterprise Structure app. Within this app, you select the purchasing organization and purchasing group, for which you want to create or update TM organizations. The report creates or updates the TM organizational units for the company code, purchasing organization, and purchasing group according to your selection.
In SAP S/4HANA Cloud Public Edition, the Business Partner is the leading object and single point of entry to maintain business partner, customer, and supplier master data.
This is to ensure the ease of master data maintenance and to achieve harmonization between them. Compared to classical enterprise resource planning (ERP) transactions, maintenance of customer and supplier master data through the business partner has many advantages. These advantages are as follows:
- A legal entity is represented with one business partner.
- The Business Partner allows maintenance of multiple addresses with corresponding address usages.
- Multiple roles can be associated to the same business partner.
- Maximal data sharing and reuse of data that leads to an easier data consolidation.
- General data available for all different business partner roles, specific data is stored for each role.
- Maintenance of multiple relationships to the same business partner.
- Maintenance of time dependency at different sub-entities roles, address, relationship, bank data, and so on.
Using the Maintain Business Partner app, you can create, display, and edit business partner master data. This app serves as a single point of entry to business partner master data.
You can create, change, search, display, and copy business partner master data with the role SAP_BR_BUPA_MASTER_SPECIALIST.
Business partners represent a person, organization, group of persons, or group of organizations in which a company has a business interest. You create and manage your business partners (BPs) and the roles they assume for your company centrally and use it for a variety of business transactions. You define the general business partner data and assign business partner roles (BP roles) to the business partner. Specific data is stored for each business partner role. In this way, you do not store redundant data, since the general data is independent of a business partner’s function or application-specific extensions. When you first create a business partner in the system, the BP role General Business Partner is automatically assigned to the business partner.
Assigning Partner Functions
Assigning partner functions determines the functions of particular partners in the process. One partner can have several functions. For example, when all the partner functions within the customer partner type are assigned to one business partner, the same customer is the sold-to party, ship-to party, payer and bill-to party.
A carrier to whom you subcontract your freight orders, and with whom you have negotiated freight agreements, is the business partner most relevant to the transportation process. A carrier is created as a business partner with the following roles:
- Business Partner (Gen.)
- Supplier (Fin.Accounting)
The Business Partner (Gen.) role holds some general information like the name, search term, legal form, address, and payment details of the carrier. The Carrier role is required to use the business partner as a carrier in freight orders or freight agreements. The Supplier and Supplier (Fin.Accounting) roles represent the link to the organizational structure (purchasing organization and company code) to run financial processes (payment of the carrier for his services).
Watch the simulation Maintain Carrier Business Partner to learn more about the system-related activities.
Business Partners can be assigned to TM organizations. To assign business partners to a TM organization or to change existing assignments you can use the Assign Business Partner to TM Organization app.