Introduction: Controlling Sales Projects
As a core ERP functionality, the integration of projects with the sales orders enables the direct flow of revenues to the project. The margin can be easily analyzed along with the incurred costs.
This scenario covers the fixed-price project billing with the possibility of a down-payment and billing plan. Using the Projects with Revenue profile, the user can create a hierarchy as an accounting structure, set up billing elements, and plan costs and revenues. As soon as the project is released, actual costs and revenues are captured, allowing the project profitability to be analyzed. At the same time, the revenue is recognized with each cost posting. At the period end, no settlement run is necessary as the postings already have the CO-PA characteristics maintained in the settlement rule or derived from the sales order.
Task 1: Create a Revenue Project
Shubham, our Project Financial Controller, wants to create a revenue project. Therefore he uses the respective project profile inside WBS element.
Task 2: Update a project
Shubham created the header WBS element in further task. Now he defines subordinated WBS elements for planning and execution.
Some data were defined outside SAP project control. Therefore he downloads a planning template, fills in the data and finally uploads the planning template. At the end he releases the project.
Task 3: Create Sales Order and perform a delivery
Kate, our internal sales representative, creates a sales order: The order item that has a billing plan, where the first item is a down-payment. The sales order item has the project created before as account assignment.
Lionel the Billing Clerk, creates the billing document with a billing type for downpayment request.
Then he post incoming payments.
Finally Lionel creates an outbound delivery.
Now you should have an impression of "How to maintain a Sales Project".