Configuring the Monitors

Objectives

After completing this lesson, you will be able to:

  • Configure the monitor task groups

Configuring Task Groups

Jen working on her computer

Hi Robert, you are doing great! Now that your master data is in place, you can start configuring the system to perform month-end closing tasks.

Task Groups

At ABC Corporation, you need to adapt the tasks in the data and consolidation monitors. To do this, you need to change the related task group in configuration. In the following example, you can see the delivered task group used in the data monitor:

Tasks that are included in task group S10

You can copy the delivered task list or create a new one from scratch. Task dependencies are configured to synchronize closing activities. The system manages the status of the tasks and thus ensures a logical sequence and consistent data.

You can access the Define Task Group activity by going to the SAP S/4HANA for Group Reporting configuration area and expanding the Configuration for Consolidation Processing node.

Define Task Group Settings

  1. Block automatically: When this indicator is activated, the task is automatically blocked after it's successfully executed. When this indicator isn't activated, you must explicitly block the task manually in the monitors.
  2. Milestone: The consolidation process stops after a task designated as a milestone, and then you resume control of the process. Data collection and manual posting are always milestones within any task group.
  3. Position: Optional. This setting is used to control where the task appears in the data monitor. For example, if task 1180 has a position value of 129, it would appear before the 1130 task if it has a value of 130.
  4. Last task in the task group (data monitor): The task flagged with this indicator is the last task in the data monitor. When the Last Task is completed in the data monitor, the tasks in the consolidation monitor show the status no errors or OK after an update run. When the Last Task isn’t yet completed, the successor tasks have the status pending completion (when no errors occur and run in update mode).

Preceding tasks are used as an aid in coordinating closing activities.

When a task has a preceding task, it can be run regardless of the execution/block status of the preceding task. When all preceding tasks are blocked, subsequent tasks can be run with an error-free status. Task must have an error-free status to block them. All tasks must be blocked to have the monitor show a complete status.

data collection is a preceding task for calculate net income

Version Assignment

If you create a new task group, you need to assign it to the consolidation version. This assignment is version-dependent by default. To assign a task group to a version, follow these steps:

  1. Set the version in your global parameters in customizing.
  2. Access the Assign Task Group to Version activity by going to the SAP S/4HANA for Group Reporting configuration area and expanding the Configuration for Consolidation Processing node.
  3. Make the assignment and transport the change.
The data monitor and consolidation monitor task groups for version U00

Assign Task Group Fields

  • Effective from Fiscal Year: The fiscal year from which the assignment is in effect.
  • Effective-From Period: The period from which the assignment is in effect.
  • Period Category: Grouping of accounting periods.
  • Task group for the data monitor
  • Task group for the consolidation monitor

Period Category

You can control when tasks appear in the monitors via the period category. For example, you could create your own period categories for interim-period as compared to quarter-end periods.

period category 9 includes periods 1 through 16

You can access the Define Period Categories activity by going to the SAP S/4HANA for Group Reporting configuration area and expanding the Data Collection for Consolidation node.

Configure Task Groups

Business Scenario

You're working on the monitors for the ABC Corporation project. You need to create a new task group for the data monitor.

Note
You'll copy from the delivered task group but you won't make any changes for now. There’s an upcoming project meeting to determine what changes will be made.

What skills will you develop in this practice exercise?

  • Create a new task group.
  • Assign the task group to your version.

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