Understanding the Sell from Stock Process

The "Sell from Stock" process unfolds in several key stages:

1. Sales Order Creation: The process begins with creating a standard sales order. This step involves various functions tailored to the customer and ordered material, including:
   • Pricing determination
   • Material availability check
   • Order scheduling
   • Generation of output documentation (e.g., order confirmation)
2. Outbound Delivery: An outbound delivery is created to manage the shipping process to the customer.
3. Picking and Stock Management:
   • Picking slips are generated for warehouse staff to locate and prepare the ordered items.
   • If sufficient stock is available in the required location, the process proceeds normally.
   • In case of insufficient stock, a replenishment may be necessary.
   • After picking, the quantities are recorded in the system to ensure alignment between the sales order and outbound delivery.
4. Goods Issue: Once picking is complete, the shipping specialist posts goods issue for the outbound delivery. This step:
   • Records the physical quantity of inventory shipped to the customer
   • Logs the cost of goods sold in financial accounting
5. Billing: After goods issue, a billing document is created to invoice the delivery. This triggers accounting entries to:
   • Revenue accounts
   • Customer receivables accounts

This streamlined process ensures efficient order fulfillment, accurate inventory management, and proper financial recording from order placement to customer billing.

The following figure illustrates the key phases and associated functions of the "Sell from Stock" business process in SAP Sales. The diagram is structured in two main sections: the left side shows the sequential phases of the process (Order, Delivery, Goods issue, and Billing), while the right side details the specific functions and document-related activities for each phase. This visual representation provides a clear overview of how a typical stock sales transaction progresses from initial order placement through to final billing, highlighting the various checks, determinations, and updates that occur at each stage. The diagram serves as a useful reference for understanding the flow and interconnected activities involved in fulfilling a stock sales order within an SAP system.

The following diagram illustrates the "Sell from Stock" process (BD9). It provides a comprehensive overview of the steps involved from initial customer order to final postings to accounts receivable, detailing the responsibilities of different roles including Internal Sales Representatives, Shipping Specialists, Billing Clerks, and Accounts Receivable Accountants. The process encompasses various stages such as order creation, delivery preparation, picking, billing. Optional steps are clearly marked, allowing for flexibility in the process based on specific order requirements. This visual representation will help you understand the flow of activities, decision points, and interdependencies between different departments in fulfilling customer orders from our existing stock.

The "Sell from Stock" process consists of five key activities:

1. Create Sales Order: This step formalizes the customer's purchase intent and kicks off the entire process.
2. Create Delivery: Once the order is confirmed, this step initiates the shipping process.
3. Execute Picking: Here, warehouse staff locate and prepare the ordered goods for shipment.
4. Post Goods Issue: This step records and confirms that the goods have been shipped to the customer.
5. Create Billing Document: Finally, an invoice is generated and sent to the customer for payment.

Each of these steps plays a crucial role in ensuring smooth order fulfillment, from initial customer commitment to final billing.